Chiddingfold Vlllage Hall Charity
(Charity No 305001)
Trustees, Annual Re
Startin
ort forthe Year,
ril 2023 and Endin
st
st
31 March 2024
Objectlves and Actlvlties
The stated objects of the Charity under its governing scheme are "the provision and maintenance of
village hall and facilities ancillary thereto for the use of the Inhabitants of the Parish of Chiddingfold
without distinction of political, religious or other opinions including use for meetings, lectures and
classes, and for other forms of recreation and leisure time occupation with the object of Improving
the conditions of1Sfe for the sald inhabitants"
The maln attivltles of the Charity are:
the provlsion of indoor rental spaces {the Main Hall and the smaller Charles Watts Room) in a
well maintained, attractive village hall for the use of village organisatlons and, to the extent
not used by vlllage organisatlons, for use by others: and
the runnlng of a village cinema.
The Trustees conflrm that they have had regard to the guldance Issued by the Charity Commission on
public beneflt.
Achlevements and Performance
2023-24 saw lettings income Increase to £45,930 {an Improvement of 15.8%), largely due to increased
non-resldent and commerclal hSrers. The Trustees are particularly pleased that the village hall Is now
used regularly by the NHS Blood and Transplant Sep41ce for blood donatlon sesslons, providing
convenient venue for local resldents to contrlbute to this vltal natlonal ser4ice.
Chiddingfold Village Clnema contrlbuted a profit of £6,727- wlth ticket sales now close to pre-COVID
levels. It Is hoped that the increasing availablllty of quallty fllms will further Sncrease cinema Income,
thereby contrlbutlng to the funds available for the Charltvs projects.
The PV electrlcity system generated tarlff Income of £1,671 durlng the year.
Total Income Ilncludlng clnema receipts but excluding project grants/donatSons receSved (see below))
was £62,411 whilst operational outgoings were £43,108 an annual operating surplus of £19,303.
Any operating Surplus is taken to the Charity's reserves which are used to fund project work and major
maintenance activities.
Durlng the year, the Trustees undertook the followlng projects to improve the facilities:
the completion of the installation of LED lights in the Main Hall and Charles Watts Room {CWR),
part executed in 2022123 {2023/24 expenditure £2,302);
insulation/partial flooring and installation of an access ladder for the loft above the ONR
1£2,9831;
{lii) refinishing of the celling and removal of the kltchen In the CWR I£1,8881;
(iv) reflooring of the CWR, replacing the existing carpet tiles with a more hygienic vlnyl flooring
{£3,7081;
CVHC- Trustees, Report 2023-24 Illnall
Pa8e I
Iv) replacement of the cinema projector {£10,8951; and
Ivll installation of an externally accessible12417) defibrillator l£1,7211.
These projects were funded from the Charltls reserves, supported by grants from Natlonal Lottery
Awards for All 1£8,5571, Your Fund Surrey (£3,000), Chiddingfold Community Fund (£2,000},
Chiddingfold Parish Council (£2,000) and the Department of Health and Social Care (via London Hearts
£816).
Unfortunately during the year, the Charity continued to suffer damagellosses due to anti-social
behaviour. Consideration may need to be given to improvlng security measures for the village hall in
the coming year.
Flnanclal Revlew
The sources of the Charity's income and Its principal areas of expenditure are tabulated in the
attachment.
At the end of March 2024, the Charity's reserves were a total of £51,310, comprising:
General Fund - £21,497: Thls reserve provides funds to enable the Charity to continue to
provlde a reasonable level of servlce to the community Sn the event of exceptlonal or
unforeseen circumstances such as:
Emergency repairs to the facilities
The loss of a significant income source
Enforced closure
This fund must also support the replacement of Items whlch are subject to general wear and
tear, such as tables, chalrs and minor kltchen equlpment, crockery, utensils, etc.. As the
cinema's operating surplus is asslgned entirelytothe Designated Improvements Fund, Kitchen
Fund and Cinema Equipment Fund, increases in the General Fund rely on making a profit on
lettings and the income generated by the PV electricity system.
Deslgnated Improvements Fund (unrestrlcted) - £22,095: Thls resen4e provides funds to
meet or contribute towards the cost of developlng/maintalning the facilities In furtherance of
the Charity's objectives. It is anticipated that speclfic projects will be funded by both
drawdowns from thls fund and project specific grants/donations. It benefits from 50% of the
cinema's annual operating surplus.
Kltchen Fund (unrestrlcted) - £4,380: This reserve is a "sinking. fund to allow the Charity to
redevelop the newly refurbished kitchen when it reaches the end of its worklng life. It benefits
from 25% of the clnema's annual operating surplus.
Clnema Equlpment Fund (unrestrlcted)- £2.839: This reserve is a "sinking" fund to allow the
Charity to replace the AV facilities at the end of their working life. It benefits from 25% of the
clnema's annual operating surplus.
Clnema Equlpment Fund (restrlcted}- £500: Thls reserve holds funds which were speclficallv
donated towards the replacement of the AV facilities at the end of their working life.
CVHC-Trustees' Report 2023-24 lflThall
Page 2
These reserves are primarily held as monetary assets in a current account and two income-generating
savings accounts held with Lloyd5 Bank (£37,187) together with a deposit {£13,7571 in COIF funds. A
small amount of cash is held by the Cinema Sub-committee for use as floats at cinema performances
and a small balance remains on the Charivs PayPal account (which is mainly used for the sale of
cinema tickets).
Structure, Governance and Management
The Charity was established as an unincorporated association under a scheme for the regulation of
th
the Charity approved by the Charity Commission (dated 4 August 1992) which combined the
adminlstration and management of two former charitles
known as the Physical Training and
Recreation Ground and the Chiddingfold Village Hall. This restructuring arose as part of the plan for
the building of a new villa8e hall (the current building).
The Charlty is managed by a Committee of Management (COMI of a maximum of 8 persons- however
the Charity contlnues to experience dlfficulty in attracting new Trustees. The Committee of
Management is responsible for all major decisions regarding the Charity and for approving all
slgnificant expenditures. It meets at least quarterly. There is provision for up to 2 additional Trustees
to be co-opted.
The Charity has a Finance and Compliance Commlttee IFCCI whlch meets every 2 months and has
delegated responslblllty for financlal matters, whlch are reported to the Com. All members of the FCC
are Trustees.
Day-to-day decisions regarding the operation of the cinema are delegated to the Clnema Sub-
Commlttee, whlch Includes Trustees as members.
Durlng thls year, the followlng persons were Trustees:
Date Actln
Start
If not whole
ear
Name
Christine Tebbot
Vallssa Burnett
Adam Stebbin8S
lan McKie
Offlce
Ifan
olnted B
Parish Council *
Elected
Elected
Elected/Parlsh
Council *
Olga van der Merwe
Elected
Georgia Lacey
Elected
Sheila Rapley
Elected
Sue Mitchell
Elected
* On the departure of Chr15tlne Tebbot (the Parlsh Councll's oppolnted Trustee), the Porish Councll (ot It5 meetlng on 23rd
November2023J declded to nominote lon McKie (a PL7r15h counrlllorj as Its repre5entatlve- Mr McKle wos t71reody an elerted
Trustee In h15 own rlghtj
31" Oct 2023
Treasurer
Chairman
Custodlan Trustee
Chiddingfold Parish Councll acts as Custodian trustee for the Charity, as the Charity is an
unincorporated association and cannot itself hold land/property assets. The Parish Council holds the
freehold title to the village hall site on behalf of the Charitv.
CVHC-Trustees' Report 2023-24 Iflnall
Page 3
Reference and Admlnlstratlve Detalls
Charivs Name:
Chiddingfold Village Hall Charity
Registered Charity No.:
305001
Charlty's Principal Address:
Chiddingfold Village Hall
Coxcombe Lane
Chiddingfold
Surrey GU8 4QA
The Future
The Trustees are pleased that the Charity managed to weather the operational and financlal
difficulties arisingfrom the COVID pandemic and has emerged in a sound financial posltion. They wish
to record their sincere thanks to the volunteers, grant giver5 and donors whose continued support is
vltal to the future of the Charity and the servlces which It provides to the local community.
The Charity lin common wlth slmllar organisatlons} continues to face financlal pressures and must
husband its resources carefully. Higher general inflatlon Impacts on the Charity's costs and
necessitates increases In charges for use of the facilities which are uncomfortable (and, in some case,
unsustainable) for user groups. The recent energy efficiency measures undertaken by the Trustees
(replacement of heating system and old doors, change to LED lighting and improved Insulation) are
helping the Charity control its future costs (energy costs representin8 a signlflcant part of its
operational expenditure) and hence the necessity to increase charges.
In addition to managln8 day-to-day operatSons, the Trustees wlll focus on sourclng funding for and
executing the remalning key projects {e.g. replacln8 the Maln Hall floor and Improvin8 securltyl to
ensure that the standard of the facilltles Is malntained and they remain a valued resource for the local
communlty.
Declaratlons
The Trustees declare that they have approved the Trustee5' report above.
$18ned on behalf of the Charltvs Trustees
Slgnature
Full Name
lan McKle
Posltlon
Chairman
Date
th
18 May 2024
CVHC-Trustees' Report 2023-24 Ifinall
Page 4
## **CHIDDINGFOLD VILLAGE HALL CHARITY (Registered Charity 305001) FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2024**
## **STATEMENT OF ASSETS AND LIABILITIES AT 31 MARCH 2024**
|||**This**|**Last**|
|---|---|---|---|
|||**Year Total**|**Year Total**|
|||**£**|**£**|
|**MONETARY ASSETS**||||
|Lloyds Treasurers a/c||10,920|24,094|
|Lloyds Instant Access a/c||15,128||
|Lloyds 32 Days Notice a/c||11,139||
|COIF Deposit a/c||13,757|13,119|
|Pay Pal a/c||162|114|
|Cinema Floats||205|190|
|||**51,310**|**37,516**|
|**REPRESENTED BY:**||||
|General Fund_(unrestricted)_||21,497|30,088|
|Designated Improvement Fund_(unrestricted)_||22,095|2,488|
|Kitchen Fund_(unrestricted)_||4,380|2,720|
|Cinema Equipment Fund_(unrestricted)_||2,839|2,220|
|Cinema Equipment Fund_(restricted)_||500||
|||**51,310**|**37,516**|
|**NON-MONETARY ASSETS & LIABILITIES**(Notes 6 & 8)||||
|**Assets**||||
|Buildings||1,766,749|1,723,658|
|Contents||50,625|68,707|
|||**1,817,374**|**1,792,365**|
|**Debtors**||||
|Amounts owing by hirers for bookings in 2023/24||**1,193**|**1,296**|
|**Creditors & Loan**||||
|Deposits repayable to hirers for bookings in 2023/24||70||
|Hire charges and deposits received from hirers for bookings in 2024/25||181||
|Loan from ACRE taken out on 15th July 2021 for 8 years with interest @ 3.0% p.a.|Loan from ACRE taken out on 15th July 2021 for 8 years with interest @ 3.0% p.a.|15,000|17,500|
|||**15,251**|**17,500**|
|Approved by the Management Committee on:|03 May 2024|and signed on its behalf by:||
|**Name**|**Signature**||**Date**|
|—|a|||
|Adam Stebbings (Honorary Treasurer)||03 May 2024||
## **CHIDDINGFOLD VILLAGE HALL CHARITY (Registered Charity 305001) FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2024**
## **RECEIPTS AND PAYMENTS ACCOUNT**
|Note
**RECEIPTS**
Lettings
2
Chiddingfold Cinema receipts
3
Grants
4
Donations
4
Solar panel Income
5
Interest on Lloyds and COIF deposit accounts
Sundry income
**Total Receipts**
**PAYMENTS**
Business rates
Electricity & gas
Water
General maintenance
Gardener
Main Hall floor annual service
Insurance
6
Security, alarm and fire systems
Refuse collection
Cleaning supplies
Cleaner/Caretaker
Laundering
Telephone/Broadband
Licences
Advertising/Website
Banking charges
Sundries
Booking Clerk
Projects
7
Chiddingfold Cinema payments
Loan repayments including interest
**Total Payments**
**NET RECEIPTS / (PAYMENTS)**
**RESERVES**
**Balance Brought Forward 1 April 2023**
Net Receipts / (Payments)
Transfers
**Balance Carried Forward 31 March 2024**|**General Fund**
_(unrestricted)_
**Designated**
**Improvement**
**Fund**
_(unrestricted)_
**Kitchen Fund**
_(unrestricted)_
**Cinema**
**Equipment**
**Fund**
_(unrestricted)_
**Cinema**
**Equipment**
**Fund**
_(Restricted)_
**This Year**
**Total**
**Last Year**
**Total**
**£**
**£**
**£**
**£**
**£**
**£**
**£**
45,930
45,930
39,659
6,689
3,344
3,344
13,378
10,399
7,816
8,557
500
16,873
18,769
705
500
1,205
1,903
1,671
1,671
1,684
904
904
172
439
439|
|---|---|
||**48,504**
**15,210**
**3,344**
**12,840**
**500**
**80,399**
**72,587**|
||152
152
282
7,514
7,514
9,561
1,167
1,167
311
2,012
2,012
2,154
1,080
1,080
2,665
1,320
1,320
2,606
2,606
2,405
3,038
3,038
1,101
2,170
2,170
1,244
944
944
409
5,418
5,418
5,339
67
436
436
387
1,653
1,653
1,096
295
295
583
4
4
165
165
229
3,850
3,850
4,150
728
12,233
10,536
23,497
51,686
3,370
1,685
1,685
6,741
5,240
2,545
2,545
2,545|
||**37,096**
**15,603**
**1,685**
**12,221**
**66,605**
**91,453**|
|||
||**11,409**
**(393)**
**1,659**
**619**
**500**
**13,794**
**(18,867)**|
||**30,088**
**2,488**
**2,720**
**2,220**
**37,516**
**56,383**
11,409
(393)
1,659
619
500
13,794
(18,867)
**(20,000)**
**20,000**|
||**21,497**
**22,095**
**4,380**
**2,839**
**500**
**51,310**
**37,516**|
**Summary of Key Revenue Sources (excluding projects, related grants and donations)**
|Receipts
Payments
**Net receipts**||**This Year**
**Last Year**
**£**
**£**
45,930
39,659
36,367
34,527
**Lettings**|**Chiddingfold Village Cinema**
**This Year**
**Last Year**
**£**
**£**
Receipts
13,378
10,399
Payments
6,741
5,240
**Net receipts**
**6,637**
**5,159**|**Chiddingfold Village Cinema**
**This Year**
**Last Year**
**£**
**£**
Receipts
13,378
10,399
Payments
6,741
5,240
**Net receipts**
**6,637**
**5,159**|
|---|---|---|---|---|
|||**9,562**
**5,132**||**6,637**
**5,159**|
||||||
**CHIDDINGFOLD VILLAGE HALL CHARITY (Registered Charity 305001) FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2024**
## **NOTES TO THE FINANCIAL STATEMENTS**
- 1 **Basis of Accounts**
These accounts have been prepared on a receipts and payments basis and in accordance with s.133 of the Charities Act 2011.
- 2 **Lettings**
Lettings receips include all monies received during the year from the letting of the Main Hall and the Charles Watts Room. This income includes a total of £940 received as late payments for lettings made by hirers in the previous year, but excludes receipts of £1,193 for bookings taking place in 2023/24 which were uncollected at the year-end. Income also includes receipts of £181 relating to bookings in 2024/25. Returnable event deposits amounting to £70 were owing at the year-end.
## 3 **Chiddingfold Village Cinema**
Cinema receipts and payments for the year have been taken to reserves and split between the Designated Improvement Fund (unrestricted) (50%), the Kitchen Improvement Fund (unrestricted) (25%) and the Cinema Improvement Fund (Unrestricted) (25%).
|4
Chiddingfold Parish Council
Community Foundation for Surrey
_Unrestricted_
Community Foundation for Surrey
_Restricted_
London Hearts
_Unrestricted_
National Lottery - Awards for All England
_Unrestricted_
Surrey County Council - Your Fund Surrey
_Unrestricted_
The following donations towards various projects were received during the year:
Chiddingfold Fete (Kitchen Fund)
Chiddingfold Bonfire Committee (Cinema Equipment Fund)
Other donations
The following grants towards various projects were received during the year:
**Grants and Donations**|**£**
2,000
2,000
500
816
8,557
3,000|
|---|---|
||**16,873**|
||**£**
700
500
5|
||**1,205**|
- 5 **PV (Solar) Panel Income (EDF)**
The PV solar panel system was operational throughout the year and generated recipts of £1,671.
- 6 **Insurance** The Charity's insurance coverage includes £500,000 of trustees indemnity insurance.
The valuation shown for the Charity's non-monetary assets are those taken from the Charity's most recent insurance policy's asset valuatons plus the value of amy other asset purchases made during the period.
## 7 **Projects**
During the period, the Charity expended £23,497 on the following projects which were funded from **£** grants and donations received, plus brought forward designated reserves: Cinema Equipment 10,895 CWR Reflooring 3,708 Loft Works 2,983 CWR LED Lighting 2,302 CWR Refurbishment 1,888 Defibrillator 1,721 **23,497**
## 8 **Non-Monetary Assets**
The village hall land/building are held by Chiddingfold Parish Council as Custodian Trustee as the Charity is unincorporated.
The lease from Waverley Borough Council for the tennis courts on Coxcombe Lane Recreation Ground is also held by Chiddingfold Parish Council, nominally for the Charity. However, the Charity no longer has any involvement in the operation and maintenance of these courts - they are operated and funded by Chiddingfold Parish Council.
## **REPORT OF THE INDEPENDENT EXAMINER TO THE COMMITTEE OF MANAGEMENT OF THE CHIDDINGFOLD VILLAGE HALL CHARITY**
In accordance with the provisions of s.145 of the Charities Act 2011, I have examined the receipts and payments accounts and statement of assets and liabilities of the Chiddingfold Village Hall Charity relating to the year ended 31st March 2024.
This examination did not extend to a comprehensive audit of such accounts or statement. I confirm that the accounts and statement accord with the accounting records of the Charity and that such records satisfy the requirements of the Act.
I am not aware of any matter to which attention needs to be drawn in order to obtain a proper understanding of the accounts.
**Signed:**
**Independent Examiner Date:** 06 May 2024
**Name:** Vic Bradford (Qualified with CIPFA in 1978, and a member between then and 2015 but no longer a Member of the Institute)
**Address:** 10 Oak Close, Chiddingfold, Surrey, GU8 4SA
## **CHIDDINGFOLD VILLAGE HALL CHARITY (Registered Charity 305001) FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2024**
## **STATEMENT OF ASSETS AND LIABILITIES AT 31 MARCH 2024**
|||**This**|**Last**|
|---|---|---|---|
|||**Year Total**|**Year Total**|
|||**£**|**£**|
|**MONETARY ASSETS**||||
|Lloyds Treasurers a/c||10,920|24,094|
|Lloyds Instant Access a/c||15,128||
|Lloyds 32 Days Notice a/c||11,139||
|COIF Deposit a/c||13,757|13,119|
|Pay Pal a/c||162|114|
|Cinema Floats||205|190|
|||**51,310**|**37,516**|
|**REPRESENTED BY:**||||
|General Fund_(unrestricted)_||21,497|30,088|
|Designated Improvement Fund_(unrestricted)_||22,095|2,488|
|Kitchen Fund_(unrestricted)_||4,380|2,720|
|Cinema Equipment Fund_(unrestricted)_||2,839|2,220|
|Cinema Equipment Fund_(restricted)_||500||
|||**51,310**|**37,516**|
|**NON-MONETARY ASSETS & LIABILITIES**(Notes 6 & 8)||||
|**Assets**||||
|Buildings||1,766,749|1,723,658|
|Contents||50,625|68,707|
|||**1,817,374**|**1,792,365**|
|**Debtors**||||
|Amounts owing by hirers for bookings in 2023/24||**1,193**|**1,296**|
|**Creditors & Loan**||||
|Deposits repayable to hirers for bookings in 2023/24||70||
|Hire charges and deposits received from hirers for bookings in 2024/25||181||
|Loan from ACRE taken out on 15th July 2021 for 8 years with interest @ 3.0% p.a.|Loan from ACRE taken out on 15th July 2021 for 8 years with interest @ 3.0% p.a.|15,000|17,500|
|||**15,251**|**17,500**|
|Approved by the Management Committee on:|03 May 2024|and signed on its behalf by:||
|**Name**|**Signature**||**Date**|
|—|a|||
|Adam Stebbings (Honorary Treasurer)||03 May 2024||
## **CHIDDINGFOLD VILLAGE HALL CHARITY (Registered Charity 305001) FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2024**
## **RECEIPTS AND PAYMENTS ACCOUNT**
|Note
**RECEIPTS**
Lettings
2
Chiddingfold Cinema receipts
3
Grants
4
Donations
4
Solar panel Income
5
Interest on Lloyds and COIF deposit accounts
Sundry income
**Total Receipts**
**PAYMENTS**
Business rates
Electricity & gas
Water
General maintenance
Gardener
Main Hall floor annual service
Insurance
6
Security, alarm and fire systems
Refuse collection
Cleaning supplies
Cleaner/Caretaker
Laundering
Telephone/Broadband
Licences
Advertising/Website
Banking charges
Sundries
Booking Clerk
Projects
7
Chiddingfold Cinema payments
Loan repayments including interest
**Total Payments**
**NET RECEIPTS / (PAYMENTS)**
**RESERVES**
**Balance Brought Forward 1 April 2023**
Net Receipts / (Payments)
Transfers
**Balance Carried Forward 31 March 2024**|**General Fund**
_(unrestricted)_
**Designated**
**Improvement**
**Fund**
_(unrestricted)_
**Kitchen Fund**
_(unrestricted)_
**Cinema**
**Equipment**
**Fund**
_(unrestricted)_
**Cinema**
**Equipment**
**Fund**
_(Restricted)_
**This Year**
**Total**
**Last Year**
**Total**
**£**
**£**
**£**
**£**
**£**
**£**
**£**
45,930
45,930
39,659
6,689
3,344
3,344
13,378
10,399
7,816
8,557
500
16,873
18,769
705
500
1,205
1,903
1,671
1,671
1,684
904
904
172
439
439|
|---|---|
||**48,504**
**15,210**
**3,344**
**12,840**
**500**
**80,399**
**72,587**|
||152
152
282
7,514
7,514
9,561
1,167
1,167
311
2,012
2,012
2,154
1,080
1,080
2,665
1,320
1,320
2,606
2,606
2,405
3,038
3,038
1,101
2,170
2,170
1,244
944
944
409
5,418
5,418
5,339
67
436
436
387
1,653
1,653
1,096
295
295
583
4
4
165
165
229
3,850
3,850
4,150
728
12,233
10,536
23,497
51,686
3,370
1,685
1,685
6,741
5,240
2,545
2,545
2,545|
||**37,096**
**15,603**
**1,685**
**12,221**
**66,605**
**91,453**|
|||
||**11,409**
**(393)**
**1,659**
**619**
**500**
**13,794**
**(18,867)**|
||**30,088**
**2,488**
**2,720**
**2,220**
**37,516**
**56,383**
11,409
(393)
1,659
619
500
13,794
(18,867)
**(20,000)**
**20,000**|
||**21,497**
**22,095**
**4,380**
**2,839**
**500**
**51,310**
**37,516**|
**Summary of Key Revenue Sources (excluding projects, related grants and donations)**
|Receipts
Payments
**Net receipts**||**This Year**
**Last Year**
**£**
**£**
45,930
39,659
36,367
34,527
**Lettings**|**Chiddingfold Village Cinema**
**This Year**
**Last Year**
**£**
**£**
Receipts
13,378
10,399
Payments
6,741
5,240
**Net receipts**
**6,637**
**5,159**|**Chiddingfold Village Cinema**
**This Year**
**Last Year**
**£**
**£**
Receipts
13,378
10,399
Payments
6,741
5,240
**Net receipts**
**6,637**
**5,159**|
|---|---|---|---|---|
|||**9,562**
**5,132**||**6,637**
**5,159**|
||||||
**CHIDDINGFOLD VILLAGE HALL CHARITY (Registered Charity 305001) FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2024**
## **NOTES TO THE FINANCIAL STATEMENTS**
- 1 **Basis of Accounts**
These accounts have been prepared on a receipts and payments basis and in accordance with s.133 of the Charities Act 2011.
- 2 **Lettings**
Lettings receips include all monies received during the year from the letting of the Main Hall and the Charles Watts Room. This income includes a total of £940 received as late payments for lettings made by hirers in the previous year, but excludes receipts of £1,193 for bookings taking place in 2023/24 which were uncollected at the year-end. Income also includes receipts of £181 relating to bookings in 2024/25. Returnable event deposits amounting to £70 were owing at the year-end.
## 3 **Chiddingfold Village Cinema**
Cinema receipts and payments for the year have been taken to reserves and split between the Designated Improvement Fund (unrestricted) (50%), the Kitchen Improvement Fund (unrestricted) (25%) and the Cinema Improvement Fund (Unrestricted) (25%).
|4
Chiddingfold Parish Council
Community Foundation for Surrey
_Unrestricted_
Community Foundation for Surrey
_Restricted_
London Hearts
_Unrestricted_
National Lottery - Awards for All England
_Unrestricted_
Surrey County Council - Your Fund Surrey
_Unrestricted_
The following donations towards various projects were received during the year:
Chiddingfold Fete (Kitchen Fund)
Chiddingfold Bonfire Committee (Cinema Equipment Fund)
Other donations
The following grants towards various projects were received during the year:
**Grants and Donations**|**£**
2,000
2,000
500
816
8,557
3,000|
|---|---|
||**16,873**|
||**£**
700
500
5|
||**1,205**|
- 5 **PV (Solar) Panel Income (EDF)**
The PV solar panel system was operational throughout the year and generated recipts of £1,671.
- 6 **Insurance** The Charity's insurance coverage includes £500,000 of trustees indemnity insurance.
The valuation shown for the Charity's non-monetary assets are those taken from the Charity's most recent insurance policy's asset valuatons plus the value of amy other asset purchases made during the period.
## 7 **Projects**
During the period, the Charity expended £23,497 on the following projects which were funded from **£** grants and donations received, plus brought forward designated reserves: Cinema Equipment 10,895 CWR Reflooring 3,708 Loft Works 2,983 CWR LED Lighting 2,302 CWR Refurbishment 1,888 Defibrillator 1,721 **23,497**
## 8 **Non-Monetary Assets**
The village hall land/building are held by Chiddingfold Parish Council as Custodian Trustee as the Charity is unincorporated.
The lease from Waverley Borough Council for the tennis courts on Coxcombe Lane Recreation Ground is also held by Chiddingfold Parish Council, nominally for the Charity. However, the Charity no longer has any involvement in the operation and maintenance of these courts - they are operated and funded by Chiddingfold Parish Council.
## **REPORT OF THE INDEPENDENT EXAMINER TO THE COMMITTEE OF MANAGEMENT OF THE CHIDDINGFOLD VILLAGE HALL CHARITY**
In accordance with the provisions of s.145 of the Charities Act 2011, I have examined the receipts and payments accounts and statement of assets and liabilities of the Chiddingfold Village Hall Charity relating to the year ended 31st March 2024.
This examination did not extend to a comprehensive audit of such accounts or statement. I confirm that the accounts and statement accord with the accounting records of the Charity and that such records satisfy the requirements of the Act.
I am not aware of any matter to which attention needs to be drawn in order to obtain a proper understanding of the accounts.
**Signed:**
**Independent Examiner Date:** 06 May 2024
**Name:** Vic Bradford (Qualified with CIPFA in 1978, and a member between then and 2015 but no longer a Member of the Institute)
**Address:** 10 Oak Close, Chiddingfold, Surrey, GU8 4SA