## **Trustees Reports for New Haw and Woodham Community Association 2023** Our income is £64,145 - Our registration number is 304998 and we are located at New Haw Community Centre, 65, Woodham Lane, New Haw, Surrey. KT15 3ND - We are a community centre and run by a six-person committee with two or three paid staff and 2 volunteers, though this varies from time to time. We recruit trustees locally through recommendation and referrals. - Essentially, we are a venue for hire with many weekly and monthly regular hirers - We have strived to renew the fabric of the building and increased our rates to achieve this. Our investment in IT systems will be further enhanced in 2024 with an on-line booking system and a web site refresh to improve the running of the Centre. Our public benefits we do help other charities with space for free or discounted space. - We have returning to profitability but energy and power costs continue to increase and this having an impact on funds available for improving our facility. - Bookings continue to improve. - We do not hold any funds as a custodian trustee REGISTERED CHARITh NUMBER: 304998 Accord Accountants 191-193 High Street Hampton Hill Middles&x TW12 1NL & Woodham mm on Page Report of the Trustees Statement of Finanaal Activrtios Balan￿ Sheet Notes to the Financial Statèments 4 to 7 D8tsilo0 Statement of Finanual Activiti'88 Haw&Wo ham Commun Re ortoft Tr The twstees present th&ir report with the fir¢ancial statements of the charity for the yèar endod 31 t)ecemb8r 2023. The trustees have adopted the provisions of Accountsng and Reporting by Charities.. Statsm&nl of Recommended Practi¢ applicable to charities preparing their accounts in accordance wth the Finan￿al Reporbng Standard applicable in the UK aiKI Republic of Ireland IFRS 1021 {effeth've 1 January 2019). STRUCTURE. GOVERNANCE AND MANAGEMENT Governing document The charity is controlled by ts goveming document, a d8ed of trust and ¢on$titute$ an unincorporated charty. REFERENCE AND ADMINISTRATIVE DETAILS Reglsterod Charity number 304998 Prln¢lp•l addm• 65 Wo(>Jham Lan8 New Haw Surrey I￿15 3ND Tru•tso8 Approved by order of the board of tru8tee$ on . . and signgd on its behalf by.. Trustee Pag8 1 New Haw mun Assoaation Stalemant of Fin 31,12.23 Unr•slncted fund 31.12.22 Total funds INCOME AND ENDOWMENTS FROM Donations and legacies 64,145 87,946 EXPENDITURE ON Raising funds 55.789 57,805 NET INCOME 8.356 30,141 RECONCILIATION OF FUND8 Total funds brought foward 4,913 (17,0571 TOTAL FUND8 CARRIED FORWARD 13,269 13,084 Surplus and Doficit Account 968 Posting discrepanrjes were found in the merv8 accounts listed below. This is because the brought forward postings in the currént year are not equal to the figures carried forward by IRIS at the end of last year. Plèase check your postings in Ihe brought forward account for the surplus and defiot account 968. Unre8tricted fund8 Totsl funds Brought foward - 96811 4,913 4.913 Carried forwa 13,084 13,084 Dlfference 8,171 8,171 Post to relevant awunts (See UCHA chart of accounts for further detsilsl The notes fom part of these finanrial $tstem&nls Page 2 New aw& odham C mun ci ion 31.12.23 Unrestricted fund 31.12.22 Total funds Notes FIXED ASSETS Tangible assets 1,645 987 CURRENT ASSET8 Cash al bank and in hand 19,010 22.192 CREDITORS Amounts falling du• within one year {1,298) 19981 NET CURRENT ASSETS 17,712 21,194 TOTAL ASSEfs LESS CURRENT LIABILITIES 19,357 22.181 CREDITORS Amounts falling due aftor more than one year 16,0881 19,0971 NET ASSETS 13,269 13,084 FUNDS Unra$trt'¢ted funds 13,269 13,084 TOTAL FUNDS 13,269 13.084 The financial statements were approved by the Board of TN8tees and aLrthori8ed for issue and were sKJned on ils behalf by.. The notes form part of these financial statements Pa￿3 Haw & Woodham o the Financtal ACCOUNTING POLICIES Basi8 of preparlng th• flnancial 8tstemgnts The financial statements of the charity, which is a public benefit entity under FRS 102, have ￿en prepared in aeKordance with the Charities SORP IFRS 1021 'Accounling and Reportsng by Charities.. Ststement of R&commended Practice applicable to chafities p￿parIng their accounts in accnrdance with the Financial Repo￿n9 Standard appli¢abl8 in the UK and Republic of Ireland IFRS 1021 (effective 1 January 20191,, Financial Reporting Stsndard 102 'The Financial Reporting Stsndard applicable in the UK and Republic of Ireland, and the Charitias Ad 2011. The financial statements have been prepared under the histori￿1 cost convention. Incom All income is recognised in Ihe Stal8rn8nt of Financial Activities once the charity has entitl•m8nt lo the fund8. it is probable that the in¢ome will bg received and the amount can be maasured reliably. Expendlturn Liabilities are r8cogni8ed as exFendilure as Soon as ther& 18 a 18gal or constructive oblwation committing tho ¢harity to that expendrture, rt is probab18 that a transfer of economic b&n&frt$ will be required in settl8m8nt and the amount of the obligation can be measuied reliably. Expenditu￿ 1$ a¢countod for on an accruals basis and has be&n classtfi8d under headings that aggregate all ¢0gt ralated lo tha category. ￿fver8 costs cannot b8 directiy attributed lo particular headings they have been allocated to activrti88 on a basis consistent with the u88 of resources. Tanglbl• flx•d •880ts Depreciation is provided at the following annual r8t88 in order to write off each a88et over its estimaled u6eful T¥xatlon The charity 18 exempt from lax on its charitable activities. Fund accountlng Unrestricted fund8 can be usod In accordanc8 wtth the charitabl8 objectiv88 at th8 discretion of the truslees. Restricted fvnds can only be used for particular restricted PUfP08e8 within the object8 01 the charity. R06trictions arise when Spwr￿d by the donor or when funds are raised for parb'cular restricted purposes. Further explanation of the nalurn and purpose of each fund is included in the note8 to the financial 8tslements. Hlro purcha•0 and loaslng commltment• Rentals paid under oFeraling leases are charged to the Statement of Financial ActNilies on a 81faight line ba818 over thè period of the ￿aSe. TRUSTEES. REMUNERATION AND BENEFIT8 There wer• no trust￿, femuneration or other benefrts for the year ended 31 December 2023 nor for the year ended 31 Oec*mb&r 2022 Tru•t•••' 0X￿nI•* There were no Iruste88' exFenses paid for the year ond¢d 31 December 2023 nor ft)r the year ended 31 Decemb8r 2022. Page 4 continued.. H w &Woodham mun Associalion Notes in COMPARATIVES FOR THE STATEMENT OF FINANCIAL ACTIVITIES Unrestricted fund INCOME AND ENDOWMETrifs FROM Donations and legacies 87,946 EXPENDITURE ON Raising fvThd$ 57,805 NET INCOME 30,141 RECONCILIATION OF FUNDS Total fund8 brought forward 117,057) TOTAL FUND8 CARRIED FORWARD 13.084 TANGIBLE FIXED AS8ETS Fixtur88 and fittings COST At 1 January 2023 Additions 1,542 855 Al 31 Do¢embor 2023 2,397 DEPRECIATION At 1 January 2023 Charge for year 555 197 At 31 Dècemter 2023 752 NET BOOK VALUE Al 31 D8cemb8r 2023 1,645 At 31 December 2022 987 CREDITORS". AMOUNTS FALLING DUE WITHIN ONE YEAR 31.12.23 31.12.22 Other uadilors 1,298 998 Page 5 continued... ewHaw& uni ation No nts - contin CREDITORS: AMOUNTS FALLING DUE AFfER MORE THAN ONE YEAR 31.12.23 31.12.22 Bank loans Isee note 7) 6,088 9,097 LOANS An analysis of the matunty of loans 18 given bol¢)W'. 31.12.23 31.12.22 Amounts falling du8 btheen Iwo and five yearn.. Bank loans - 2-5 years 6,088 9.097 MOVEMENT IN FUNDS N81 movement in funds At 31.12.23 At1.1.23 Unr••trlct•d fund• General fvnd 4.913 8,356 13,269 TOTAL FUND8 4,913 8,356 13,269 Nel movement in fvnds, included in the above are as follow8.. Incoming resource8 Resources exp6ndad Movement in funds Unrostrlcted fund• General fund 64,145 155.7891 TOTAL FUN08 64,145 {55,789} 8,356 Comp•r•tFvM for movement In fvnd• N&t movement in funds At 31.12.22 At1,1.22 Unro8trlct•d fund• General fund 117,0571 30,141 13,084 TOTAL FUNDS {17.057) 30,141 13,084 Comparative net movernnt in funds, indud•J in thè above are as follow8.. Inc￿nIng resources Resources expended MO￿￿￿nt in funds Unrn8tr1¢t•d fvnd8 General fvnd 87,946 {57.805} 30,141 TOTAL FUNDS 87,946 157,8051 30,141 Page 6 continued... mmuni Ass Fin al Sta men ntinu MOVEMENT IN FUNDS - continued A current year 12 months and prior year 12 months combined posrtion is as follows.. Net movement in funds At 31.12.23 At1.1.22 Unro8trl¢tod funds Ger￿ra1 fund 117,0571 38,497 21.440 TOTAL FUNDS 117,0571 36,497 21,440 A current year 12 month8 and pr￿r year 12 months combined nel movement in funds, induded in the above are as follows.. Incoming resourc8S Résourc8S expended Movement in funds Unre8trlctod fund• General fund 152,091 {113,5941 38,497 TOTAL FUNDS 152,091 {113,5941 38,497 RELATED PAR￿ DISCLOSURES There were no relatsd poty tran8adion8 for th8 year ènded 31 Dec8mber 2023. Page 7 Haw & Woodham Communi nt fFin 31.12.23 31.12.22 INCOME AND ENDOWMENTS Donatlon8 and Iw¢i88 Donations Hire 2,725 61,420 736 87,210 64,145 87,946 Total Incorning Mource• 64,145 87,946 EXPENDITURE Other trndlng actlvhlos Fundraising ¢osl$ 2,665 11.088 Support c￿ts Flnanc• Bank charg66 102 721 Infomiatlon tschnology Repairs and rènewals 17,422 4,498 Other Wages Impalm)ont106808 for herrtage assets 6,406 197 4,294 247 6,603 4,541 Oth•r 2 Other operating k8a8e8 Rates and water Insurance CL9aning Telephono Po8tag8 and stationery 2.251 1,289 2.055 19,097 1,232 275 s,￿3 1,248 1,578 17.507 1.184 254 26,199 28,734 Other 3 Sundries 938 778 Governanca Light arKI heat AcLounlancy and legal fees 5,885 1,860 7,445 Total re80urces expended 55,789 57,805 Not Incom• 8.356 30,141 This page does not forn part of the stslutory finanrial Statements Page 8 **Independent examiner's report on the** **accounts** ## **Section A Independent Examiner’s Report** **Report to the trustees** Charity Name New Haw and Woodham Community Association ~~a~~ **On accounts for the year** 2023 **Charity no** 304998 **ended (if any)** ~~eeee ee~~ **Set out on pages** 2 (remember to include the page numbers of additional sheets) I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended 31/12/2023. **Responsibilities and** As the charity's trustees, you are responsible for the preparation of the **basis of report** accounts in accordance with the requirements of the Charities Act 2011 (“the Act”). I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act. **Independent** The charity’s gross income did not exceed £250,000 _._ **examiner's statement** I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination (other than that disclosed below *) which gives me cause to believe that in, any material respect: - the accounting records were not kept in accordance with section 130 of the Charities Act; or - the accounts did not accord with the accounting records; or - the accounts did not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a ‘true and fair’ view which is not a matter considered as part of an independent examination. I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. - _Please delete the words in the brackets if they do not apply._ **Signed: Date:** 11[th] April 2024 ~~|[WCANeh] |~~[e] ~~[wood] |~~ **Name:** Malcolm Isherwood ~~pT~~ **Relevant professional qualification(s) or body (if any):** ~~a~~ **Address:** C/O New Haw and Woodham Community Association ~~PT~~ 1 **April 2024** **IER** 65, Woodham Lane New Haw. KT15 3ND ## **Section B Disclosure** Only complete if the examiner needs to highlight material matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners). **Give here brief details of any items that the** The charity is well run but resources are limited as volunteers are proving **examiner wishes to** difficult to find. **disclose** . Covid-19 caused the Centre a great number of problems and the charity was very close to ceasing training. This was caused by refunds for cancelled bookings not able to take place due to the pandemic and utility companies demanding standing charges. The charity continues to recover and bookings remain strong. The accounting system used is QuickBooks Online and is maintained by a trustee employed in the accounting sector. 2 **April 2024** **IER**