## **Brookwood Memorial Halls** _Registered charity number 304981_ ## **Report for the year ending 31st December 2020** The Halls are managed by a Committee constituted under a Deed of Trust dated 20th February 1950 for the benefit of all Brookwood residents, elected at the Annual General Meeting open to residents. The Committee comprises 4 members elected by qualifying inhabitants and up to 14 members representing recognised Village organisations. A further 6 members may be co-opted by the Management Committee. The Management Committee comprised Mr J. Thornton (Chair), Ms L. Norris (Secretary), Mr A. Male (Treasurer), Mr C. Greenwood (Lettings Officer), Mr P. Goold (Scouts Association representative), Mrs J. Grimshaw (Art Groups representative) and Mr A. Gray. Mrs M. Cook (WI representative) resigned with effect from 7 December 2020 after over 20 years’ service. Thanks Mary! The Hall’s banker is the Charities Aid Foundation, West Malling, Kent. We maintained financial reserves throughout the year adequate to remain solvent in case the Halls become unlettable should major insured damage need repair. We review this policy annually. The Coronavirus epidemic overshadowed our activities during the year, with our regular hire income falling by over a third, protected by our prudent reserves and in part by a single Governmental grant. Our insurance failed to cover lost income for non-specified diseases, in common with most other Halls. We responded well to late, incomplete and changing Government guidance and directives, which curtailed activities between March – July, November-December and from 20 December on. We ensured the Halls were Covid-safe for permitted small-group activities between then, and provided guidance, signage and assisted facilities to our hirers. We kept on our part-time Cleaner without furlough relief. We welcomed some new, small-group bookers displaced from other venues. Improvements committed during the first quarter included replacing the main entrance door, new stage curtains, main floor renovation and drainage improvements. Necessary repairs and replacements were completed during closure periods, to ensure the Halls were ready, safe and in good order for reopening. We enabled holding of regular Committee meetings by video conferencing. We introduced a new Internet-based booking system, and have recently improved our Website. We expect a good level of hires to return as restrictions hopefully relax from the second quarter of 2021. We met all the challenges of the past year well, and present the Halls still in good, attractive order, safe for our staff, hirers and their guests. We adhere diligently to all relevant guidance and requirements for our activities and facilities, and maintain licenses for entertainment and sporting activities, reproduction of music, provision of catering facilities (to 100 table seated guests) and stage shows (to 220 seated audience). The Halls are a popular venue for dance and exercise, music and social activities. The Halls provide WiFi, Bluetooth music speakers in both Halls, and voice distribution through wireless microphones and an induction loop system. The Memorial Hall provides wide press-button access to wheelchairs and buggies, with a toilet for disabled guests. The objects of our Trust, to maintain and improve the facilities of the Halls for the benefit of the residents of Brookwood and its immediate vicinity without discrimination, have again been well fulfilled under challenging conditions. On behalf of the village residents, I thank them all for their efforts. The Management Committee seeks new, younger volunteers with appropriate skills and interests to join us as Trustees and to assist in the development of the Halls. We invite interested parties to contact us for further information. John Thornton, Chair - on behalf of the Trustees and Management Committee, Brookwood Memorial Halls _Correspondence address: The Secretary, Management Committee, Brookwood Memorial Halls, C/o 207 Connaught Road, Brookwood, Woking, Surrey GU24 0AA_ **www.bmhalls.org.uk** _**Befriend us on Facebook to keep abreast of our news**_ BROOKWOOD MEMORIAL HALL RECEIPTS AND PAYMENTS ACCOUNT FOR YEAR ENDING 31112120 RECEIPTS .AND PAYMENTS FOR YEAR 2020 RECEIPTS Hire of Halls Hire of huts Grnnt Woklng Borough Counell (Covld r•ll8fj 20,071.78 0.00 10.000.00 37,749.43 ODO 30.071.78 J7. i4&i.4. PAYMENTS Ropairn and rgplacgmgnts Ga$ Wag•s Trfe WDrk Drainagè Improv•m•nts Electrlcity Gardenlng Clganing Insurance BOi￿r service Offi¢• ￿$ts In¢ludlng wffi and bank ¢harg08 Ratss and water rates Web hosting Royal Brits8h Legion donation M•morial Hall now door M•m•rfal H*ll •tsg• eurt*ln• Memorlal Hall Floor treatment Community Hall entrance improvements Covid protsetion & el•aning ￿U1pM•￿t Community Hall Redecoration Now Seaffold tow•r Window ¥ents GGTV Memorial Hall RedeGoration Communry Hall entrance door Porforming Rights Li￿n¢$ fo0 Asbestos SL#vey Bike racks 4,062.26 4.059.86 3,638.52 2,670.00 2,612.50 1,729.86 1,080.00 960.34 890.39 758.00 635.39 4T5.95 100.32 so.00 7,368.00 3.900.24 1.412.00 1.318.00 1.150.45 1.119.00 624_99 624.00 467.00 3,867.44 3774.16 q,799.43 3,712.00 1,919.00 1,440.00 309 73 850.92 1,350.00 601.90 478.21 933.08 60.00 5,595.00 3,864.00 836.38 322.80 171.40 34317.45 41.707.07 NET OF RECEIPTS AND PAYMENTS -11.635.29 3,431.98 CASH FUNDS LAST YEAR END 30.460.13 48.82&84 27,028. 15 CASII FUNDS TJIIS YEAR END 30.460.13 ASSETS AND LIABILITIES AS AT YEAR END 202 2019 ASSETS Cash at bank and in hand 18.824.84 30.460.13 LtA81LITIES Current liabilities lo suppliers 0.00 Notes The H8lllafjd. bu1￿1￿￿$. &wiowt8ndfvffliturn(values notspecjfiedl an>ownBd frnehok¥ b%thxrtenGunthnG•s. TiNelolhe land￿￿ste￿d to the TN5tees. Signed on ￿half of *nt ¢ommitto• John Thom Independent examiner's report on the accounts Section A Independent Examiner's Report Report to th• tru$tsesl Mom￿r$ of Brookwood Memorial Hall On actountx for thè yèar ended 31st December, 2020 Charity no (if any) 304981 Set out on pages 1 of1 Respeetive The charity's tnjstees are responsible for the preparation of the accounts. responsibilities of The charity's trustees consider that an audit is not required for this year trust••s and •xamin•r undor soction 144 of the Charities Act 2011 (the Charities Act) and that an independent examination is needed. It is my responsibility to.. examine the accounts under section 145 of the Chanties Act. to follow the procedures laid down in the general DireGtions given by the Charity Commission (under section 145(5)(b) of the Chartties Act, and to state whether particular matters have come to my atterrtion. Basls of Independent My examination was c2rried OLrt in accordance V￿th general Directions given examinerfs statement by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also Includes conslaerallon of any unusual items or disclosures in the accounts, and seeking explanations from the trustees conceming any such matters. The procedures undèrtaken do not provide all the eviden￿ that would be required in an audit, and consequently no opinion is given 2S to whether the accounts present a Yrue and fairf view and the report is limited to those matters set out in the statement below. Independent In conncction with my examination, no matter has Gome to my attention examinerfs ststement 1. which gives me reasonable cause to believe that in, any material respect, the requirements: to keep accounting records in accordance with section 130 of the Charilie5 A6￿, iqrid to prepar• accounts which accord with the accounting record$ and comply with the accounting requirements of the Gharities Act have not been met; or 2. to which, in my opinion. attenlion should be drawn in tjidei lo enable a proper understsnding of the accounts to be reached. signed- Dat¢: Name: John Crook. FCA Addmss: Pencoed. Sheets Heath Lane, Brookwood, Woking, GU24 OEL