Trustees. Annual Report for the period Period start date Period end date Year From Section A Reference and administration details Charity name Bisley Village Hall Other names charity is known by | Registered charity number (if any) 304978 Charity's principal address School Close, Bisley. Woking Postcode Names of the charity trustees who manage the charity Oates acted rfnot forwhole ear Trustee rvame Office lif any) Name of person lor bodyl entitled oÉnt trustee ifan Almac Bisley Brass Band Graham Davey Cynthia Banton Ray Colvin Sue Smith Chair, Treasurer Secretary Bisley Residents, Association Communty Cafe From 15111121 to 31103122 Suzie Miles Sophie InGe Barbara Rothwell Springbox Gymnastics Women's Institute Carol Timpson Russ Hayes 10 12 13 14 15 16 17 18 19 20 Names of the trustees for the chaiity. if any. (for example, any custodian trustees) Name Dates acted rf not for whole ear TAR March 2012 Names and addresses of advisers (Optional Information) of adviser Name Address Name of chief executive or names of senior staff members (Optional infomiation) Section B Structure, overnance and mana ement Description of the charity's trusts Type of goveming document conveyan￿ dated 11 septeM￿r 1961 How the charity is constrf(Lrted Charitable Trust, unincorporated Trustee selection methcKIs Electionlre-elects"on at AGM each November. Additional governance issues (Optional infomation) anisational structure and wider network relationshi The 1961 Conveyance provides for a Management Committee of Trustees comprising 3 eletted members, up to 7 representatives of organisations that use the Hall and up to three ctropted member5. The election of representative members at the A6M follows prior nominationlappointment by their organisatlOn5. You may choose to include additional information, where relevant, about". policies and procedures adopted for the induction and training of trustees., the chartty's organisational structure and any wider netmork wtth which the charity works", relationship with any related parties. trustees, consideration of major risks and the system and procedures to manage them. The Management Committee of Trustees has two main sub-committees- Business and Strategy and Heritage- that meet regularly and other groups that meet less frequently. The Hall's principal fvndrai5ing event- the Strawberry Fayre each June- is organised by a commwttee comprising volunteers and Trustees. This Committee is accountable to the Management Committee of Trustees but exercises autonomous responsibility for all aspects of the event. including finance. Induction and trainin of Trustees New trustees are introduced to key polictes. prO￿dureS and issues. Our Secretary enables secure access to OneDrive where there is a comprehensive record of everything that is iwnportant. Consideration of ma or risks The Management Commtttee adopts a systematic approach to reviewing and updating policies and procedures including risk management. The assessment and manaEement of risk is particularly important for premises that are nearly 150 years old and are used by many people for a wide range of activities. One of the biggest risks is the loss of users and consequent loss of income. Fortunately, during the year the number of users and income increased. This year, once again. Covid impacts also had to be factored in to our assessments. We also continued to pay attention to ensuring that the present Committee is fit for purpose and to succession planning TAR Marth 2012 Section C Ob'ectives and activities Our purpose, under the temis of the Conveyance, is to- "hold upon tmst ..... a Village Hall for the use of the inhabitants of Bisley and the neiEhbourhood wtthout distinction of Sex or of political, religious or other opinions and. in particular, for use for meetings, lertures and classes and for other forms of recreation and leisure-time occupation, with the object of improving the conditions of life for the said inhabitants" Our main responsibilities. under the Conveyan￿, are for.the maintenance, upkeep and insurance of the Hall": the payment of "rates, tax and other expeDse< and. general￿, for ensuring that the purposes set out in the Conveyance are met. Our current mission and objectrves Isee next section) reflect the public benefit requirement- and our actrvities support our objertives. Summary of the objects of the charity set out in its governing document Our objectives, priorities and activtties are kept under ongoing review, mainly through monthly Management Committee and Business Sub-committee meetings. Ir¢ the reporting year 2021-22= Fulfillin the char ur ose as set out in the 1961 Conve ance We continued to fulfil the charitvs original purposes and current objectives with regard to Use of the Hall by a dNerse range of users and uses. There was greater drverstty in the range of organisations which use the Hall regularly but particularly in ad hoc booking5 where the number and range of users increased significantly. They included. for example, a variety of celebrations and commemorations including Hindu and Muslim celebrations. Summary of the main activities undertaken for the publiG benefit in relation to these objects {include within this section the ststutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit) ~Im rovin the conditions of life for the inhabitants of Bisle to commun life Throughout the year, except during the summer months, Trustees run a well- attended and well-regarded Monday morning Community Café. During the year the local Church started to hold monthly Messy Church service5 iri the Hall. The Parish Council and Residents Association meet at the Hall which is also a polling station. Brass band concerts. quizzes. Christmas Teas and other community events are also held there. and contributin Sta solvent and kee in the Hall in ood condition Desplte being unable to put on our main fundraising event- the Strawberry Fayre - because of Covid restrictions, our financial posttion improved Isee Section D below). We continued to ensure that the Hall was fit for purpose and to meet the many demands on its frdbric and facilities. We continued to make the Hall safe for all users wwth the completion of fire safety work and an upgrade of CCTV cameras and a host of minor improvements that have made the place more attractwe and comfortable. TAR M8r¢* 2012 Additional details of objectives and activities (Optional information) Our mission is: "To provide a community facility. in good working order. for the use of as wide a range of local groups as possible~ We aim to achieve the following outcomes= the Village Hall fulfils the purposes for which it was established under the 1961 Conveyance- the charity is solvent. Our income covers operational c05ts", we are able to cope with shocks and emergencies,. in deploying our income and procuring work and services we minimise costs and achieve best value for money,. our buildings and facilities are safe. secure, comfortable, adaptable and attractive for all user5 and a wide range of uses- the Village Hall is supported by the communtty of Bisley and the people who use it- the Hall and its systems are energy efficient and have minimal adverse environmental impacts- The people who use the hall represent 3 wide range of groups and interests from the Bisley area and beyond: our arrangements. policie5 and approaches support and safeguard people who are less able or vulnerable and from diverse backgroLEnds- our arrangements, policies and approaches safeguard the health and Safety and wellbeing of all users. We are not a grdnt-making charity. Nor do we have investments. We have no paid stsff. All ofourTrustees are volunteers and we depend on them and other volunteers to support us with the running of such activitie5 as the Communty Café. A lot of the general maintenance work that does not require specialised expertise is also done by volunteers. You may Ch(￿se to include further statements, where relevant, aboLrt: policy on grantmaking- policy programme related investment- contribution made by volunte&rs. TAR March 2012 Section D Achievements and performance Summary of the main achievements of the charity during the year Despite limitations caused by the pandemic we made progress in a number of areas- Achievements Financial The year started as lock downs, red￿￿d, and restricted use of the Hall due to the Coronavirus Pandemic, began to come to an end. Because of continuing restrictions we were. however. once again unable to hold the Strawberry Fayre. our principal fund-raising event Nevertheless. we started the year from a reasonable financial posttion, thanks to Surrey Heath Borough Council Covid grants we had p￿vIOuslY Secured and, during the year, we were also received a Covid Restart Grant and an Omicron Grant. As a resutt of this we recovered from a small deficit at the end of 2020121 of £282 to a profrt for the year of £18,533. Our turnover was £44,44912020121 £32.0951. Sales from bookings totalled £29,75312020121 £7,658) nearly back to pre-covid levels. Donations from the community were up slightly at £4,029 12020121 £3.5791 Grants income wa5 £10,66712020121 £20,8681. Divers of users and uses See Sertion C. We thought we might lose users because of the effect of the pandemic on Spending and attitudes. However, perhaps as a result of a good website. social media promotion and word-of-mouth recommendation things improved. Pre-covid our sales split was 91% Regular and 9% Adhoc bookings. At the end of 2021122 tt was 71% Regular and 29%. Challenges The Village Hall is the only community facility in Bisley la village with about 4CKIO residents) that can accommodate qutte large numbers of people and a range of uses. tt is well-supported by people in the village and beyond. It is, however, a Victorian building which takes a lot of time, effort and money to maintain Ilet alone improvell Our next really big challenge will be to fund improvements to energy efficiency. Section E Financial review Reserves of at least £20.0(X) are held in case of emergency or financial crisis. We also hold funds {in a separète account) to go towards major projects such as improving energy efficiencv Brief statement of the charity's policy on reserves Details of any funds materially in deficit nla Further financial review details (Optional inforniation) TAR Marth 2012 You may choose to include addrtional infom)ation, where relevant about.. See Settion D above the chanty's pnncipal sources of funds (including any fundraising)- how expenditure has supported the key objectives of the charity; investment policy and objectives including any ethical investment policy adopted. strawbeiry Fayre Section F Other optional information Section G Declaration The trustees declare that they have approved the trustees. report above. Signed on behalf of the charity's trustees Signature(s) Full namels) Graham Lewrs Davey Raymond Sidney Colvin Position (eg Secretary. Chair, etc) Chair Date 30 January 2023 30 January 2023 TAR March 2012 ## Bisley Village Hall ## **Income and Expenditure Account - 01/04/21-31/03/22** ## **Income/Expend 2020/21** ## **TURNOVER** |**TURNOVER**
**Income and Expenditure Account - 01/04/21-31/03/22**|**Income/Expend 2020/21**| |---|---| |**CATEGORY**
**INCOME**
**EXPENDITUR**
**Regular Bookings**
Activ8(new)
406
Bisley Almac Band
2,098
Bisley Parish Council
121
Bisley Res Assoc
221
B & WE Church Messy Play new
218
Bisley W.I.
335
Clubbcise
533
Daisy First Aid Bracknell
146
Julie's Craft Group (new)
366
LESTA
1,790
Make Create Craft
750
Move It or Lose It
1,064
Patchwork & Quilting
764
Pilates with Jackie
1,106
Pilates with Roz (new)
212
Springbox Gym
4,406
Springtots
2,374
Wed Yoga
132
U3A
976
Bisley Pre-School
Hartbeeps
1,845
Perfect Balance Pilates
228
Splatt Messy Play
937
Yoga with Lucy
**Sub total**
21028
**Ad hoc Bookings**
14,871
6,146
**4000 - General Sales**
**29,753**
**4010 - Grants Account**
**10,667**
**4906 - Donations Account**
**4,029**
**TOTAL TURNOVER**
**£**
**44,449**|**INCOME**
**EXPENDITUR**| ||78
47
3,543
230
205
230
364
851
392
156
775
815
44
138
220
**7,648**
**20,868**
**3,579**
**32,095**| ||| |**CATEGORY**
**INCOME**
**EXPENDITUR**
**5000 - General Purchases**
2,106.21
**GROSS PROFIT**
**£**
**42,343**
**LESS OVERHEADS**
**6201 - Advertising**
303
**6900 - Heritage Project**
**7102 - Water Rates**
721
**7200 - Electricity**
1,722
**7201 - Gas**
1,597
**7203 - Other Heating Costs**
450
**7302 - Licenses**
1,331
**7502 - Telephone & Internet**
400
**7600 - Legal Fees**
35
**7800 - Major Premises Works**
4,285
**7801 - Cleaning**
6,514
**7802 - Supplies Purchased**
198
**7803 - Premises Expenses (regular)**
2,084
**7804 - Premises Expenses (unexpected)**
2,088
**7900 - Bank Interest Paid**
£9
**8200 - Donations**
44
**8204 - Insurance**
2,027
**8206 - Covid 19 Expenses**
20
**TOTAL EXPENSES**
**£23,810**
**NET PROFIT/LOSS**
**£**
**18,533**
**FIXED ASSETS**
**0012 - Capital Expenditure**
**0040 - Furniture and Fixtures**
**TOTAL FIXED ASSETS**
**CURRENT ASSETS**
**1100 - Debtors Control Account**
**£**
**1,167**
**1200 - Lloyds Current A/c**
**£**
**1,860**
**1210 - Lloyds Deposit A/c**
Reserves 1
**£**
**14,955**
**1213 - Lloyds Instant Access A/c**
Projects
**£**
**15,867**
**1214 - Lloyds Fundraising A/c**
**£**
**2**
**1215 - Lloyds 32 day notice A/c**
Reserves 2
**£**
**22,010**
**1230 - Petty Cash**
**£**
**0**
**TOTAL CURRENT ASSETS**
**£**
**55,861**
**CURRENT LIABILITIES**
**Creditors**
£
-700
**TOTAL CURRENT LIABILITIES**
**£**
**-700**
**TOTAL ASSETS**
**£**
**55,161**
**£**
**Assets at 31/03/21**
**-**
**£**
**-**
**£**|**INCOME**
**EXPENDITUR**| ||£258| ||**31,837**
**£**| ||153
£
457
£
1,373
£
361
£
538
£
319
£
408
£
35
£
19,773
£
2,530
£
5
£
2,280
£
1,368
£
13
£
125
£
1,954
£
453
£
**32,119**
**£**| ||**282**
**-£**| ||**Assets at 31/03/20**| ||| ||**-**
**£**
**-**
**£**| ||**-**
**£**| ||| ||| ||**£**
**320**
**£**
**15,003**
**£**
**0**
**0**
**610**
**£**
**9,854**
**£**
**10,832**
**£**| ||**36,619**
**£**| ||| ||| ||**-**
**£**| ||**36,619**
**£**| • CHARITY COMMISSION FOR ENGLAND AND WPIES Independent examinerfs report on the accounts . Section A. IndependentExaminefs Report Report to the trusteesl members of BISLEY VILLAGE HALL On accounts for the year ended 3113122 Charity no {rf any) 304978 Set out on pages 1&2 I report to the trustees on my examination of the ac(x)unts of the atilve charity (Ihe Trusf) for the year ended 31103122. Responsibiliti'es and basis of report As the charity's trustees. you are responsib]e forthe preparation of the accounts in a0￿rdan￿ wrth the requiremants of the Charities Act 2011 (Ihe Acr). I report in respect of my examinaETron of the Trusys accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed all the appticable Directions given by the ChaTrty Commission under sedion 145(5}(b) of the Act. Independent examinefs statsment I have o)mpleted my examination. I confirm that no material matters have come to my attention in conn&Xion with the examination (otherthan that disclosed belDN") which gives me cause to believe that in. any materiai respect: the attounting records were not kept in accordance with section 130 of the Charities Ac( or the accourts did not a0￿)rd wtth the accounting records., or the accounts did not comply with th& applThble requirements conoming the fomi and ¢xntent of axounts set out in the ChaTities (Accounts and Repjrts) Regulations 2008 other than any requirement that the accounts grve a Irue and fair view whith is not a matter considered as part of an independerrt examination. I have no cOn￿M$ and have come acr¢)ss no other matters in connection wtth the examinatÉon to whidi attention should te drawn in this report in ord enable a proper understanding of the accounts to be reathed. Slgned: 12 £.1 Name: QWARD QUINNELL Relevant professlonal qualffication(s) or body Oct 2018 (rfany): Address: 38 SNOWDROP WAY BISLEY SURREY GU24 9BL Section B Disclosure Only complete rf the examiner needs to highlight material matters of concern (see CC32, Independent examination of tharity acrounts.. directions arKI guidan￿ for examiners). Give he￿ brief detslls of any items thatthe examiner wishes to dtsclose. IER Oct 2018