NORK COMMUNITY ASSOCIATION
Management Committee Report
continued 2023/4
Due to a lack of active Committee members our monthly meetings have been difficult
to organise although Simon and myself have taken on a multitude of tasks, even to the
extent of removing cobwebs and dust from the stage curtains and drapes. This is not
to say we have acted completely alone as communication is always made with other
members of the Management Committee before a major decision is made. As well as my
duties as Chairman I have been the acting Secretary, Booking Secretary and also lone House
Committee member. However, I believe that along with the help of Simon, the year end has
found us to be in a strong position, financially and legally. This is not to undermine the great
help that Chrissy has given, over and above her role of Minute Secretary, with
administration paperwork. Also to be mentioned for helping me with the workload were
Kelly who has stepped in at times with the bookings and along with Lisa, has been on call for
emergencies within the halls. Rob, Eddy, Glen, Massa and Nelu have also assisted when
needed. Thanks to all.
All of our legal obligations have been fulfilled being; appointment of Trustees with Copley
Clarke Solicitors in the High Street, Insurance for the entire premises, Safeguarding Policy,
Alcohol Licence (which also includes other licensable activities) and ongoing work to obtain
an E.l.C.R. certificate which is a statutory obligation and can result in a large fine and/or
prison sentence if not done, also our fire safety certificate. A discussion was had with our
insurers who commented that whilst we would be insured if e-scooters caused damage to
the property, reimbursement would be claimed from the owner.
I don't believe the Bookings could have gone any better with more than 20 weekly hires
and parties practically every weekend. It's estimated that approximately 30,000 people
have stepped foot in the halls. Every one of these parties has to be communicated with
on multiple occasions before they book, usually having to be shown around and on the
day of hire, let in and locked up afterwards. Our regular hires all have their own key for
which they pay a deposit. Many meetings with the Council Polling Officials have resulted
nd
in the premises being used for the first time as a Polling Station on the 2 May 2024.
The work completed in this period is as usual; regular maintenance and repairs, drains
and gutters cleared, windows cleaned, paint refreshed in the main hall, removal and repair
of stage curtain drapes, heating maintenance, gas safety, lighting, car park lighting, car park
weed control and cleaning, concrete path repair front & rear, grass cutting, tree pruningi
conifer and root removed, the stage was made safer by counter sinking nails and applying a
sealant, car park bollards were installed. As we constantly have complaints from some that
the hall/s are too hot or from others too cold, portable fans and heaters have been
purchased.
A major project was to install a 'green room, which leads down from the stage for acts to
have a comfortable area to dress with their own toilet facilities. This room can also be hired

and utilised by others. It was finished one day before 'Elvis' performed on the stage and he
was highly delighted as were other acts who followed.
If I've left anything or anybody out or doubled up with the earlier interim report then it's
unfortunate but there was a lot of work done and a lot to remember.
Norman

9 The Spinney
Epsom
Surrey
th
30 April 2024
Nork Community Association- Accounts
I have reviewed the accounts of the Association for the year ending
st
31 December 2023.ln making this review I have:
l.Compared the accounts with the book keeping records held by the Treasurer.
2.Checked that the bank statements agree with these records
3.Examined a sample of invoices for expenditure items
Nothing has come to my attention that would give me cause to doubt the
veracity of the accounts or to question the way in which the books have been
kept.
Gary Mann
Management Consultant

NORK COMMUNITY ASSOCIATION
Income & Expenditure Account for the twelve months to 31 December 2023
2023
2022
INCOME
Hire Income
Hire Refunds
76,491 .57
10,322.50
87,129.29
10,762.00
Net Income from Hire
Sports & Social Sections
Sundry Income
I nterest Received
66,169.07
7,415.50
0.00
888.24
76,367.29
5,440.00
682.60
143.20
TOTAL INCOME
74,472.81
82,633.09
OPERATING EXPENSES
Council Tax
Maintenance & Repairs
Cleaning & Wages
Utilities
Sundry Expenses
Refurbishment
Transfer to NPSC
Bank Charges
181.76
26,310.38
7,040.48
4,048.06
292.09
0.00
27,304.38
73.16
363.52
16,513.81
6,516.13
2,763.90
5,357.50
0.00
58,000.00
77.68
TOTAL OPERATING EXPENSES
65,250.31
89,592.54
NET INCOME OVER EXPENDITURE
9,222.50
(6,959.45)

BALANCE SHEET
Year ending 31 December 2023
CAPITAL ACCOUNT
111,137.00
FIXED ASSETS
Add profrt for year
9 222.00
Building
35,400.00
120,359.00
CURRENT ASSETS
Current Alc
Deposit Alc
Investment Alc
Petty Cash
23,097.00
61,280.00
582.00
0.00
120,359.00