NORK COMMUNITY ASSOCIATION
th
AGM 8pm on 4 APRIL 2023
2022 and 2023 up to the present has been at times, tiresome. frustrating & very
time consuming. Sometime5 it has been mentally rewarding, particularly when
a problem comes to a satisfactory conclusion.
Thi5 was the case when a proposal was Put to us for a telecommunications mast
and ancillary equipment to be installed at the side of our building in May 2020.
and then changed to the rear. We were only informed of this when a duplicate
letter was sent to us from one of our suNiving Trustees. a solicitor who no longer
wished to be involved with the day-to-day business of the Association. This set
off a chain of events which involved myself. the Council, various solicitors and
land agents employed by Cornerstone. who were seeking to erect the equipment.
After receiving objertions from us, planning permission was denied, this went to
appeal and finally to the National Planning Inspectorate in Bristol, l am pleased to
report that after nearly 3 years of hassle and a pile of paperwork, I was informed
only this month that the appeal to the Inspectorate was finally rejected.
During the above process it was discovered that the Association were obliged to
have separate Trustees for the land and building, this also has taken some time
to organise legally, but it should be finalised shortly with the assistance of Copley
Clarke Solicitors in Banstead High Street.
Back in November one of our football changing rooms was severely damaged by
fire, This was caused by Nork Park Rangers Football Club, who hire the changing
rooms. leaving a lining machine on charge for weeks on end which Subsequently
overheated. This was only discovered when our cleaning ladies entered on a
Sunday and discovered a smell resembling gas. One of our members 'Rob' came
out and checked all areas and whilst we couldn't discover where the smell was
coming from, he declared the building safe from gas fumes. Now four months
after the incident, no progress has been made apart from the room being cleared
of all damaged material. Yet another frustratin& time consuming matter.
This leads me on to more damage caused by incidents during 2022123. First the
front wall was knocked down by a lady leaving her handbrake off of the vehicle
she had parked. The vehicle rolled into the wall stopping on top of the damaged
brickwork. We had two witnesses to the incident and photographic evidence, but
her constant denial of responsibility gave u5 more months of work finally ending
with her Insurance company paying for the damage. This incident however,
involved more than 100 item5 Of communication.
The next incident was a car driving into the porch of the Social Section (Nork
Village Club). We were in the process of obtaining quotes for a new porch in

any case. The guilty party admitted responsibility and didn't cause us so much
of a headache due to the cooperation of the driver's representative, but still
involved more unwanted work. The outcome was the guilty party paid forthe
extra cost involved over and above our previous quote.
Other work that has been completed is:
Refurbishment of the main domed roof.
Refurbishment of the flat roof above the meeting room.
- A new waterproof transparent dome above the kitchen.
A stud partition in the boiler room giving more storage space.
New front door and changing rooms locks.
A Radar lock on the disabled toilet.
Other general day to day items like a broken toilet seat and sink.
- The boiler has been serviced and a new control panel fitted.
All this with the problem af eradicating ants and mice inside and also moles on
the front grassed area.
- The car park floodlight5 were replaced.
Last but not least, the car park has been resurfaced which has been years in the
planning but an improvement that is getting compliments from members and
residents alike.
All of this costs money, but I'm pleased to report that we appear to be in a good
financial position. This will be explained in more detail with the Treasurer's
report.
Another time consuming. frustrating disagreement we are having, is wtth Chubb
Fire & Security Ltd. We had an agreement with them in 2020 to Supply 11 fire
extinguishers, with 2 site visits per year to check the alarm system and to supply
a fire safety certificate, which is a requirement in law. Chubb did not adhere to
the contract, the services were not carried out and 11 extinguishers were not
supplied. Subsequently after many phone calls and invoices arriving we cancelled
the contract and engaged the services of another more local company. But still
Chubb persisted in sending invoice5, even though we were 3S5ured that a credit
would be given. In November 2021 another letter arrived from their solicitor
threatening legal artion if the invoice wasn't paid, we sent another reply and all
went quiet apart from more invoices periodically arriving. which were either put
in the bin or sent back. Now on the 27 March another legal demand has arrived
for the sum of £677.16, for the non existant services, £760.00 compensation and
£46.79 interest. I have replied yet again by recorded delivery and explained the
circumstances and told Chubbs Solicitor. that if we receive any more demands for
money, then wt will be u5 seeking compensation, for all the Corresponden￿ we
have been obliged to send.
With the never ending culture of rule5 and regulations. we are obliged to adhere
to the terms of our insurance company and adopt a Safeguarding Policy. most of
which we already had in place, but have now studied. put Dn file and instrutted
other committee members to also take on board.

Our regular hires are going very well with an average of 22 activities taking pla
every week on the premises, with about 95 parties during the year, mainly on
Saturday and Sunday afternoons. This equates to about 1.250 yearly events and
with only 365 days in the year,'that aint bad.
We also had two film units using our car park on separate occasions, which,
although it caused some disruption and was a headache to organise. produced
good revenue for the Association and the Social Section alike.
We are very fortunate to have employed the services of Kelly and Lisa during the
year to keep the building spick and span. It would be an insult to call them just our
cleaners as they are more than that. They have made a very valuable contribution
to what I see as part of a'team, and are an asset to the Association.
This 'team' consists primarily of Simon our Treasurer, Kelly, Lisa, Chrissy our
Minutes Secretary and myself. A massive thank you is given to those above and
also a thank you to the other members of our Committee who have to put up
with my phone calls, emai15 or texts.
Norman
Mr N Hodkinson
Trustee
Chairman
Acting Secretary
Bookings Secretary
House Committee

NORK COMMUNITY ASSOCIATION
Income & Expenditure Account ft)r the twelve months to 31 December 2022
2021
2022
INCOME
Hire Income
HTre Refunds
50,150.85
4,160.81
87,129.29
10,762.00
Net Income from Hire
Members Subscription
Sports & Social Sections
Sundry Income
Interest Re￿iVed
Grants for Covid measures
45,990.04
0.00
845.00
363.04
3.97
76,367.29
0.00
5,440.00
682.60
143.20
0.00
TOTAL INCOME
57,298.05
82,633.09
OPERATING EXPENSES
Council Tax
Maintenance & Repairs
Cleaning & Wages
Utilities
Sundry Expenses
Refurbishment
Transfer to NPSC
Bank Charges
365.57
5.177.57
2,719.54
1.799.03
2.967.50
8,975.00
10,096.00
5.50
363.52
16.513.81
6,516.13
2,763.90
5,357.50
0.00
58,lYJO.00
77.68
TOTAL OPERATING EXPENSES
32.105.71
89.592.54
NET INCOME OVER EXPEND￿uRE
25,192.34
(6,959.45)

BALANCE SHEEr
Year ending 31 December 2022
CAPITAL ACCOUNT
118.￿.00
FIXED ASSErs
Deduct loss for year
Building
35.400.00
111.137.00
CURRENT ASs￿s
Current Alc
Deposit AJC
Investment wc
Petty Cash
14,750.00
60,392.00
595.00
0.00
111.137.00

9 The Spinney
Epsom
Surrey
30 July 2023
Nork Communrty Association - Accounts
I have reviewed the accounts of the Association for the year ending
st
31 December 2022.ln making this review I have
l.Compared the accounts with the book keeping records held by the Treasurer.
2.Checked that the bank statements agree with these records
3.Examined a sample of invoices for expenditure items
Nothing has come to my attention that would give me cause to doubt the
veracity of the accounts or to question the way in which the books have been
kept.
Gary Mann
Management Consultant