Registered Charity No. 304970 Banstead Community Hall, Park Road, Banstead Surrey SM7 3AJ
BANSTEAD COMMUNITY ASSOCIATION
Trustees Annual Report for the year ending 31st December 2024
Constitutional matters
The Trustees present their report for the year together with the annual accounts which have been prepared in accordance with the provisions of our Constitution, the Charities Act and the recommendations of the Charities Commission.
No changes have been made to the Constitution and the version adopted in March 1999 remains in force.
The Constitution requires that the hall be properly maintained to promote the benefit of the inhabitants of Banstead Village and the surrounding area, to advance education and to provide facilities in the interests of social welfare for recreation and leisure-time occupation with the object of improving the conditions of life for the said inhabitants.
The Trustees (Council) who served during the year are listed in Appendix A and met 3 times in the year. The Executive Committee met on a further 7 occasions.
Community Activities
The main users of the hall continue to cover a broad range of activities such as dance classes for children and adults, a playgroup, bridge, furnishing classes, fitness classes, badminton, concerts, line dancing, short mat bowls, lectures, theatrical performances, art exhibitions, horticultural shows and flower arranging as well as classes arranged by U3A, a baby signing group and a bible reading group. The Hall is also let to local charities and to other users on a casual basis.
Constituent groups and local charities benefit from discounted rates of hire, whereas other users pay the full commercial rate. The Hall is also available for children’s parties, family parties and other activities. However, following previous incidents, we do not accept bookings for teenage parties.
The occupancy rate of the main hall for the year was approximately 80%.
The 42™ Banstead Combined Charities Christmas Event was held under our auspices in October. Again, fewer Charities participated, but those that did raised around
BANSTEAD COMMUNITY ASSOCIATION
£2,048 for their activities and we look forward to continuing success with this locally important annual event.
In the view of the Trustees, the Community Association continues to provide a wide spectrum of public benefit to local residents, both from its main activity in running the Community Hall and from its support of the Combined Charities Christmas Event.
Property Activities
The Trustees regularly review the condition of the Hall and its furniture and equipment with the aim of maintaining a satisfactory state of repair. This year new chairs were purchased; the drop-down projection screen was replaced and the kitchen cupboard doors renewed. Repairs and redecoration in the area around Dressing Room 1 were undertaken following an incursion of rainwater.
Future investment will take note of the Reigate and Banstead Council Development Management Plan, in which the Council may possibly wish to approve a proposal to partly redevelop our site for housing at some time in the future. The Plan was agreed by the Reigate and Banstead Council in September 2019.
Our lease on the site expired in November 2023. However, some of our users for shows, lectures concerts and demonstrations need to book capacity up to two years ahead. Reigate and Banstead Council had appointed an officer to deal with the renewal, but no proposal has been forthcoming.
Financial Report
The receipts and payments account shows incoming and outgoing cash and explains the change in our bank and deposit balances.
Total receipts for the year were £110,003 (2023: £91,298). Costs, at £88,079 (2023: £62,022) were higher than the previous year, primarily because of[the][cost][of] replacing the chairs. Net receipts in the year were £21,924 (2023: £29,276) increasing cash funds from £107,361 to £129,285, of which £360 is restricted (2023: £307). Cash reserves are held for the ongoing maintenance and further investment in the hall.
The annual accounts, which are independently examined in accordance with the Charity Commission requirements, set out the financial position in more detail.
BANSTEAD COMMUNITY ASSOCIATION
Summary
The Association continues to serve the community. Feedback from the community and from users of our facilities remains encouraging and we intend to build on this to promote new usage of the Hall. Our key personnel remain in place.
This Trustees’ Report has been approved at the Annual General Meeting of the BCA on 19% March 2025 and is signed on behalf of the Trustees by: David—
———— ~,
Robert Collier Treasurer
BANSTEAD COMMUNITY ASSOCIATION
Annual accounts for the year ended 31 December 2024
----- Start of picture text -----
||||||||||
|---|---|---|---|---|---|---|---|---|
|Receipts and|payments account|
|——————|2024— ——————|2023|
|Unrestricted|Restricted|Total|Total|
|Receipts|
|Hiring|fees|96,823|-|96,823|81,531|
|Interest|received|3,649|-|3,649|1,467|
|Donations|(including|for|car parking)|6,318|-|6,318|2,335|
|Solar|panels|2,090|-|2,090|4,434|
|Subscriptions and|fees|333|-|333|532|
|500|Club|receipts|-|358|358|407|
|Banstead|Combined|Charities Christmas|Event|receipts|-|432|432|592|
|Total|receipts|109,213|790|110,003|91,298|
|Payments|
|Deposit|returns and|cancellations|(6,637)|-|(6,637)|(3,835)|
|Rent|(160)|-|(160)|(160)|
|Rates and water|(2,103)|-|(2,103)|(2,256)|
|Energy|(6,985)|-|(6,985)|(5,122)|
|Insurance|(2,596)|-|(2,596)|(2,472)|
|Telephone,|postage and|printing|(544)|-|(544)|(910)|
|Hall|running|(25,848)|2|(25,848)|(20,754)|
|Hall|repair|(10,247)|-|(10,247)|(3,300)|
|Wages and statutory contributions|(12,092)|-|(12,092)|(14,778)|
|(average number of employees 3|(2023:|3)|
|500|Club|prizes|-|(165)|(165)|(230)|
|Banstead|Combined|Charities Christmas Event|payments|-|(377)|(377)|(593)|
|Hall|improvements|(20,325)|-|(20,325)|(7,612)|
|Total payments|(87,537)|(542)|(88,079)|(62,022)|
|Net cash received|21,676|248|21,924|29,276|
|Transfers|between|funds|
|BCA 500 Club proceeds transferred|to the main|account|195|(195)|-|-|
|Cash|funds|last year end|107,054|307|107,361|78,085|
|Cash funds|this year end|£128,925|£360|£129,285|£107,361|
----- End of picture text -----
BANSTEAD COMMUNITY ASSOCIATION
Annual accounts for the year ended 31 December 2024
| Annual accountsaccounts for the year endedthe year endedyear endedended 31 December 20242024 | Annual accountsaccounts for the year endedthe year endedyear endedended 31 December 20242024 | Annual accountsaccounts for the year endedthe year endedyear endedended 31 December 20242024 | December 20242024 | - | ||
|---|---|---|---|---|---|---|
| Statement ofassetsandliabilitiesattheend of theyear | ||||||
| ———__————2024—_- | ——2024—-—--——— | 2023 | ||||
| Unrestricted | Restricted | Total | Total | |||
| Cashfunds | ||||||
| Cash at bank andon deposit | £128,925 =— —————————————————————— |
£360 £129,285 £107,361 —————————————————————— |
||||
| Restricted funds | ||||||
| 500 Club | 210 | 212 | ||||
| Banstead Combined CharitiesChristmasEvent | 150 | 95 | ||||
| £360 | £307 | |||||
| Assets retained by theAssociation | ||||||
| TheAssociation isresponsibleforthehalland carparkundera full repairingleaseagreementwith Reigateand | ||||||
| Banstead Council. | The hall is insured for£1,960,611 and contents for£62,606. | |||||
| 2024 | 2023 | |||||
| Debtors | Insuranceproceeds received aftertheyearend | £3,110 | - | |||
| Liabilities | 2024 | 2023 | ||||
| Creditors | -amountspaid aftertheyearend relatingto the prioryear* | (5,101) | (1,796) | |||
| Hall deposits | -amounts received intherespect of hall hire for thefollowingyear | (4,725) £(9,826) |
(3,611) — £ (5,407) |
|||
| * includes£3,360 | in relation to repairspart covered byinsurance. | |||||
| Net hiring income | 2024 | 2023 | ||||
| Received | 96,823 | 81,531 | ||||
| Refunds | (6,637) | (3,835) | ||||
| Changein hall deposits during theyear | (1,114) | (1,581) | ||||
| Nethiringincome | £89,072 | £76,115 |
Statement of assets and liabilitiesatthe end of the year
Approved by the Executive Committee 19 February 2025 and signed on its behalf
----- Start of picture text -----
ae, _
----- End of picture text -----
Robert Collier
BANSTEAD COMMUNITY ASSOCIATION
Independent examiner's report on the accounts
| report to the trustees on my examination of the accounts of Banstead Community Association (“the Association”) for the year ended 31 December 2024 comprising the receipts and payments account and the statement of assets and liabilities at the end of the year.
Responsibilities and basis of report
As the charity trustees of the Association, you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (“the Act”).
| report in respect of my examination of the Association's accounts, comprising the Receipts and Payments Account and the Statement of Assets and Liabilities, carried out under section 145 of the Act and in carrying out my examination, | have followed the applicable directions given by the Charity Commission under section 145(5)(b) of the Act
Independent examiner's statement
| have completed my examination. | confirm that no material matters have come to my attention in connection with the examination which gives me cause to believe that in, any material respect: - accounting records were not kept in accordance with section 130 of the Act; or - the accounts do not accord with the accounting records
| have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached.
Clifford Houghton FCA
----- Start of picture text -----
(‘a
----- End of picture text -----
BANSTEAD COMMUNITY ASSOCIATION
|
| |
Appendix A
Trustees who served in the year 2024
SERVED FOR THE WHOLE YEAR
David Crowley Chairman Malcolm Ash Elected Member Alice Baines Elected Member Barbara Belcher Banstead Neville Bowls Diana Bowes Arts Society Chipstead Robert Collier Treasurer Jon Collins Banstead Art Group Malcolm Cunnings Vice Chairman Anne Ford Elected Member Gail Fraser Banstead Flower Club Alan Frost Banstead Short Mat Bowls Rod MacFarlane Banstead Arts Festival Society Bill Mills All Saints Church Maurice Owen BCA Badminton Pam Parker U3A David Peterken Banstead Horticultural Society David Talbot Banstead Village Residents Sam Walsh Reigate and Banstead Borough Council
An asterisk * denotes a member of the Executive Committee, elected by the Trustees at their meeting on 20th March 2024. Executive Committee elections take place annually in March.
RESIGNED OR DIED DURING THE YEAR
None
|
APPOINTED DURING THE YEAR
|
None