Reports for the 2025 AGM at Ash Victoria Hall
Chairman’s Report
The Hall would not be able to operate without the management committee who discharge their responsibilities with enthusiasm and efficiency. The committee meet every couple of months or so and will keep an eye on any issues. If these need to be shared more widely then a set of notes is added to invoices for regular users.
During the year all the external doors have been replaced and means to keep them open added so there should be no need for ‘door wedges’. The back door is tighter than the previous one and there have been instances where it has not closed properly. A sign reminding people of the need to double check on exit is now prominently displayed.
The Hall has continued to support may charities both local, national and one international through quizzes and other events notably craft events and a coffee morning for MacMillan Cancer Support. A full list of proceeds is available for perusal at the meeting. With two more fund-raising activities to go the current yearly total of over £12,000 is expected to reach £14,000 by the end of December.
The building development next door is likely to be completed early next year. I have had an assurance that the scaffolding should be down by the end of January. I had given permission for the scaffolding to extend a short amount onto Hall property but I never gave permission for the transit van to be parked on our land. As you will have seen there is damage to the tarmac and I have been told this will be made good. They are going to erect a fence, similar to the one that was between the properties, at the end of the construction.
My annoyance is not with the neighbour, who appears to have done everything by the book, but with Guildford Borough Council and our representatives on that council, Fiona White and Phil Bellamy. The parish council must also share some of my ire as nobody ever informed us that the proposal was going ahead which, if that had been the case, I am sure we would have objected. I was provided with the paperwork from the
application and the planners at Guildford were quite cavalier in their attitude towards the Hall dismissing it, with almost contempt, as it is not a residential building.
I still think it would be worth contacting Guildford BC expressing our displeasure with them although I recognise that little can be done about the situation.
Booking Secretary’s Report
Most of the regular groups have continued and there has been a significant addition in the shape of Playmakers who put on a summer production. We truly have a cradle to grave set of users with childminders and many U3A groups. We have also become a regular venue for Farnborough Craft Guild with their open days. One-offs continue to be forthcoming and we have quite a few bookings over the upcoming holiday period. For each of these I am being insistent that they clean up after them. I do not want Gemma feeling she has to come in at 11.30pm on Christmas Eve.
I am happy to offer myself as Chairman and Booking Secretary for a further year.
Dave Brown
ASH VICTORIA HALL
Receipts and Payments for the year to 31st August 2025
| 2023-2024 | 2024-2025 | |||||
|---|---|---|---|---|---|---|
| Receipts | ||||||
| 26390.18 | Regular Hirers | 25817.30 | ||||
| 3953.00 | Other Hirers | 2893.25 | ||||
| 596.40 | Grants | |||||
| 489.28 | Interest | 630.93 | ||||
| 31428.86 | Total Receipts | 29341.48 | ||||
| Payments | ||||||
| 4578.56 | Utlites | 7335.59 | ||||
| 6848.26 | Cleaning | 6722.75 | ||||
| 31229.77 | Building Costs | 19489.66 | ||||
| 122.47 | Rates | 263.42 | ||||
| 639.98 | Licences | 1005.50 | ||||
| 1340.45 | Insurance | 1390.41 | ||||
| 255.22 | Other | 109.39 | ||||
| 45014.71 | Total Payments | 36316.72 | ||||
| -13585.85 | Excess of Receipts over Payments | -6975.24 | ||||
| 46913.64 | 1-Sep-23 | Add Balance Brought | Forward | 1-Sep-24 | 33327.79 | |
| 33327.79 | 31-Aug-24 | Balance carried Forward | 31-Aug-25 | 26352.55 | ||
| Represented by | ||||||
| 3194.83 | Barclays Current A/C | 1098.66 | ||||
| 9082.08 | Barclays Deposit A/C | 3711.51 | ||||
| 21051.08 | Virgin Money A/C | 21542.58 | ||||
| 33327.99 | 31-Aug-24 | Total | 31-Aug-25 | 26352.75 |
Prepared by Brian Everitt. Treasurer Ash Victoria Hall
I have examined the attached Receipts and Payments Accounts and confirm that they are in accordance with the cash book and accounting records. The receipts and payments as shown are to the best of my knowledge authorised transactions Signed by L Marsden Independent Reviewer Oct-25
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Prepared by: Brian Everitt 11/9/25. | have examined the attached Receipts and Payments Accounts and confirm that they are in accordance with the cash book and accounting records.The receipt: payments as shown are to the best of my knowledge authorised transactions. Signed by 4a } b. f Y a Sdpenent reviewer hem