ADDLESTONE COMMUNITY ASSOCIATION ANNUAL'REPORT AND ACCOUNTS EAII NDING 31ST MIRCH 2025 ADDLESTONE COMMUNITY ASSOCIATION 31st March 2025 Annual Re ort for the ear endin Address Addlestone Community Centre Garfield Road. Addlestone, Surrey l(r15 2NJ Charity Number Independent Examiner David Giltinan, John A Hyde & Co, Lyndale House, 24A, High Street, Addlestone. Surrey Kf15 1 TN HSBC. Church Street. Weybridge. Surrey KT13 8DF Mackrell Turner Garrett. 21-25, Church Street West, Woking, Surrey GU216DJ The trustees serving during the year and since the year end were as follows: _ Mr Paul Bungard Chair Mrs Monica Kitchenside Vice Chair Mr Malcolm Smith Treasurer- Resigned as of 10th June 2024 Miss Sue Bolton Treasurer Mrs June Tilbury Secretsry 304962 Bankers Hon Solicitors Other Trustees Mrs Carol Bayton Mr David Strike Mrs Carol Botterill Structure, governance and management The trustees administer the charity and are elected at the Annual General Meeting and meet quarterly. In addition. specific members are nominated to be responsible for membership and publicity. Risk Management The Operations Committee has conducted a risk analysis to identify the major risks to which the charity is exposed. Where possible, arrangements have been put in place to reduce these risks and are reviewed annually. Training No specific training is given to Trustees. but each is provided with information produced by the Charity Commission outlining their responsibilities within the organisation. Objectives and activlties In shaping our objectives for the year and planning our activities the Trustees have considered the Charity Commission's guidance 'public benefit. running a charity (PB2}'. The objectives of the Association are to promote the benefit and enhance the leisure of the inhabitants of Addlestone and the neighbourhood without distinction of gender, or of political, religious or other opinions by associating the local authorities. voluntary organisations and inhabitants in a common effort to advance education in the interests of social welfare for recreation and leisure time occupation with the objective of improving the conditions of life for the said inhabitants. The strategies employed to achieve the Associations objectives are to: _ Provide first class facilities at an affordable cost for local groups and other charities as a meeting place to carry out their own specffic field of activities. Provide facilities to the local community as accommodation for family celebrations, parties and other personal activities. Encourage specific recreational interests by offering 'section membership. whereby those groups become part of the Association. The 'Sections' currently indude badminton, keep fft, drama. sequence dance and a camera club. Organise events covering Con￿rtS. outings and other events for the general public which also provides additional income towards the upkeep,,of the Centre. Achievements and perforniance Usage of the Centre has continued to gn)w during 2024125. The Addlestone Sequence Dance Club has been meeting every Monday for over sixty years, dancing tsvelve different Sequence Ballroom or Latin dances each week and at their popular Bank Holiday Tea Dances. In Sequence Dancing you have to leam and remember each dance and this weekly exercise is vital for residentslmembers to maintsin physical health, mental wellbeing and social contact. Membership has reduced since covid, and the average age of members is now in the late 70s. Tangent Badminton Club was fornied by and for players who no longer want to play at a serious or competitive level. but who want to stay fft, maintain Iheir skills and develop social relationships in the community. Its membership mainly comprises older players who no longer work and so have the time in the day to play but still want to play the game they love with others who also want a friendly. social experience in a relaxed atmosphere. Dauling Entertainment has continued to bring professional entertainment to the Centre. 2024125 saw some of the biggest shows yet. The events have offered diverse high-quality performances from live tribute shows to variety such as Drag shows and celebrity magicians. As a Centre we are able to support these events with our sound systems and stage design in the Tulk Hall. These events catalyse communty engagement, bringing families. friends and neighbours together. The economic impact is signrficant. drawing visitors and boosting local business. Looking ahead. the pathership promises greater gchievements. Our Shed - Over the last three years the Shed has evolved from a run4own derelict workshop to a central hub within the centre. The Shed was resurrected in February 2022. It had lain dormant following the covid pandemic. The Shed is attended by young adults two days a week to teach basic woodworking and lrfe skills in a workshop that is a safe environment to improve social interaction and wellbeing. This is run as a non-profit making enterprise. These young adults make different items to sell at local craft fairs which are held in Surrey throughout the year. These items include garden planters, bird boxes, Halloween and Christmas decorations. The equipment and volunteers in the Shed also support the maintenance of the Centre. Other days the Shed equipment is there for the local community to use to repair or upcycle. Stonn Darragh had other plans for our Shed in early De￿mber 24, and we unfortunately lost the roof. We are pleased to report that we were able to use reserved funds to have the Shed roof replaced. Runnymede Borough Council have continued to support us throughout this financial year. They have hired rooms for Runnymede Borough Council elections and have supported us with grants to replace the flooring in one of our smaller rooms and gave us funds to purchase pickleball equipment which is being introduced as a regular class in 2025. The Centre continues to run Brass Band Con￿rtS and outings for the general public which helps to provide additional income for the Centre. These two areas are run by Emmie West and Rob Waters both of whom are lifelong volunteers. We are very grateful for the work that they do supporting the Centre. We held two Craft Fairs in 2024125. One in the Spring and one at Christmas. The Christmas Fair also had a raffle. All the prizes were donated by local businesses which raised £215 for Runnymede Foodbank. One of our Sections (Chertsey Camera Club) put on a beautiful display of photos taken by their members. These were much admired and has inspired new members to the dub. The Centre also supported a free Christmas Tea Party for fifty older residents. St Pauls Church Choir performed seasonal songs. there was also a Christmas themed quiz with prizes donated by local retailers as well. In January 2025 we took the plunge and introduced a new online booking system that also supports the preparation and issuing of monthly Invol￿S. We now have an IT Manager to support the Centre. He has supported the introduction of a new domain (addcc.org) for all the ACA Offi￿rS and has transitioned everyone away from the use of personal email accounts. He has recycled and or disposed of obsolete computers and transferred historical ACA data to cloud storage. He has upgraded some of the display computers in our foyer and windows that support advertising activities in the Centre. We have continued to support the Salvation Army by donating the Centre for their use on Christmas Eve and Christrnas day to make and serve meals for residents. We must praise the continued support of all our volunteers. The Centre operates for seven days a week often for over twelve hours a day. We rely heavily on the support of our volunteers without whom this Centre would not be able to operate as it does. Our treasurer of 40 years resigned this year. Malcolm Smith has been a huge support to the Centre. There are not many roles that Malcolm hasn't tumed his hand to over the lifetime of the Chaiity, and he will be sorely missed. We wish him all the very best and hope he now gets a Chan￿ to tske life a bit easier. Plans for future periods Projects being considered are: Build on the use or our Shed Refurbishment of the Tulk Hall Continue to develop the Centre as a resource base fot meetings with the support of local community residents and organisations. Ultimately. we would seek to be seen as the recreational centre of the community of Addlestone offering help, support, activities and entertainment to all people living in the area. The fvndamental goal is to be a welcoming. safe. and friendly Centre. We already have fantastic facilities. and the plans will increase those to even higher stsndards. The change of name to The Addlestone Centre was a deliberate attempt to raise awareness of the Centre in the communty. As already stated. we are the Community Centre in the heart of the Community. We want to bring people together as a community in Addlestone., Independent Examiners A resolution was accepted at the Annual General Meeting that David Giltinan of John A. Hyde & Co. be appointed as Independent Examiner. By order of the trustees P Bungard (Chainnan) efjed O rnon 4) )Z Z ',0￿(￿ o)0 C)O(noo ¢YJcooma￿￿) ) A cn a (n 17) r> Q) 0> Tra aJO>¢O ON)a0￿￿(0fL> ) crj cn Q•) 4) a (n 0￿(￿ ) C4) A ro ui 0> (o o)coo co A cn a) CDO cnothoo c>￿)￿0￿4%{0¢o (xG)OG)G)a> th G) C> th a) ¢YJ 4yJ ¢yJ ¢0 BALANCE SHEET for Year ending 31st MARCH 2025 2025 2024 Notes Tangible Fixed Assets Leasehold Building Furnitu￿ & Equipment 1.591,927 52.338 1.644.265 1,642,947 56,402 1,699,349 Current Assets 2024 Debtors Cash at Bank and in Hand 1,367 148,314 10 166.782 166.782 149,681 Current Liabilities Creditors & Accruals 1.200 1.200 600 600 Current Assets Less total liabilities 165,582 149,081 1.809,848 1,848,430 FINANCED BY: Restricted Funds 48,804 51,348 Unrestricted funds General Fund Designated Fund 411.676 43,180 454.856 448,935 Permanent endowment 1,306,187 1.348,321 1,809.847 1.848,6Q4 THE NOTES ON PAGES 7 to 12 FORM PART OF IHESE ACCOUNTS page 6 Notes to the Accounts for the year to 31" March 2025 l Accountin Policies 1.1 Ba515 of re ann the accounts The financial statements have been prepared in accordance with Accounting and Reporting by Charities: Statement of Recommended Practise applicable to charities preparing their accounts on accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland IFRS 1021 {effective I" January 20191- {Charities SORP (FRS 102) The charity meets the definition of public benefit entity under FRS 102. Assets and liabilities are inttially recognised at historical cost or transartion value unless otherwise stated in the relevant accounting policy note(s). 1.2 Income resources All incoming resource5 are included in the Ststement of Financial Activrties when the charity IS legally entitled to the funds, and performance conditions attached to the income have been met lor are fully within the control of the charty), there is sufficient certainty that the receipt of the income is considered probable and the amount can be reliably measured. When donors specify that grants/donations are for particular restricted purposes which do not amount to preconditions regarding entitlement. this income is included in incoming resources of restricted funds when receivable. 1.3 Direct charitable ex nditure Direct charitable expenditure consists of costs incurred, which directly relate to the furtherance of the objects of the charity. All expenditure is included on an accruals basis and is recognised when there is a legal or constructive obligation to make a payment. it is probable that settlement will be required and the amount of the obligation can be measured reliably. All costs have been directly attributed to one of the functional categories at the discretion of the Trustees. 1.4 VAT All income and expenditure is shown gross of VAT. The net VAT payment or repayment for the year is detailed in the Statement of Financial Activities. 1.5 Donations and le acies Grants/donations are recognised in incoming resources in the year in which they are receivable except when donors specify that the grants/donations must be used in future accounting periods (the income is the deferred to those periods) or when donors impose conditions which have to be fulfilled before the charity becomes entitled to use such income. the income is then deferred and not included in incoming resources until the precondltions for use are met. 1.6 Fund Accountln Funds held by the charity are either; Unrestricted general funds-these are funds which can be used in accordance with the charitable objectives at the discretion of the Trustees. Restricted funds- these are funds that can only be used for restricted purposes within the objectives of the charity- Restrictions arise when specified by the donor or when funds are raised for restricted purposes. Endowment Funds- these are funds that must be retained as capital for the benefit of the charity. 1.7 Revaluation reciation Leasehold Property Under the terms of the lease granted by Runnymede Borough Council the Addlestone Community Association has no power to convert this asset to income. This asset has therefore been included as a permanent endowment. De A lease was granted in 2006 for a period of 50 years, and dep￿ciatIon is charged on a straight- line basis at 2% per annum. Furniture and equipment Furniture and equipment were valued in January 2006 at £IOO,000 in accordance with an inventory carried out by the finance commtttee. Depreciation is charged at IO% per annum on a reducing balance basis on the value of furniture and equipment brought forward at the beginning of the year. 1.8 Debtors Trade and other debtors are recognised at the settlement amount due after any trade discount offered. Prepayments are valued at the amount prepaid after taking account of any trade discounts due. 1.9 Cash at bank and in hand Cash at bank and in hand included cash and short term highly liquid investments with a short maturity of three months or less from the date of acquisition or opening of the deposit or similar account. I.IOCreditors and Provisions Creditors and provisions are recognised where the charity has a present obligation resulting from a past event that will probably result in the transfer of funds to a third party and the amount due to settle the obligation can be measured or estimated reliably. Creditors and provisions are normally recognised at their settlement amount after allowing for any trade discounts due. and Do Funds Funds Funds R￿nn￿le BoroLvJh CoLEnca Surrey County Cc4Jncil Don8tion 3.1￿• 3.1 20 20 CuliuraFISoclal Events Culturdl and Social events are I￿￿15￿1 by the Entertainmw)ts COM￿ the figures sh￿1 the gross income 8nd eX￿d￿M of the Ente￿wnments kcwnt ￿r. See pay9 14 for a detsiled ac¢ounL Section Each Sections hrAds cash aThJ Or1￿ boPdtwxs ara on pagg 11 w.on 10 arKI 8 summary of their accounts is S￿*M on 15 oflhi8 reFXMt The figure shovm is the aM￿Trt passed over frcln the 2CK) thjb into the main account during the nl year. A sm311 bank balar￿ is hgkl in the 200 (jub *coL￿1 bui Iloes Jwt fomi part of these accryjnts Ihe balance was ryM)sidered imm*erial. 2025 2024 isofun GertW81 repairs & m8inlenance Premises Annual Renew81 F98 Capital - unrestricted Heat & ￿ght Cleaning l Rafuse I materi* Café l Bar Expense8 Magazine printirvJ 8tst1￿ery & Printing Postage &Teleph Insuranc8 Water rdte Mi￿18ne(¥Js Centre Manager Workshop Bank cha Performing Flght s￿ety & PPL Craft Fairs VAT Webstel(xJmt￿r ctBts Admin Support Speu81 Events Sections R91unds of bcOkirvJ&lm￿berSh￿• 77.094 475 41. 30,W7 34,712 22.918 Z9 16,9)3 3,1C4) 1.160 1,706 5.798 3509 1264 13409 48 153 1478 319 6.128 1,251 173 14,628 110 512 1&5.T70 141.529 2024 Funds 2024 Chaimanb Recwlts PgrformiEvJ Righti PPL IndèpÉndent ExaMw￿Tr Fee 12.￿6 41135 56.985 57.L 12,*J6 41135 ST￿5 57.605 Fund• Ftsnds aluatlon 31st March 2024 2,546.184 149.716 58.868 2.754.668 As at 31* MaffJJ 2￿25 31st Mar(* 21r24 cha￿de frf Dispctsais .337 102.rA4 51.IM) 49,917 1.055.318 As at 31st Marth 2tr 954,357 1(￿.829 51.117 1.112.303 N•t Book V*u•s 313t Marth 2025 1￿1.927 44.787 7551 1.644.265 31st Marth a124 1.642.947 47.652 8.751 1.699,350 Funds Funds Nv4vWater Bcxler PhoTrTower Computer R&4ptwry Pi s Laser Print PK*leball Eq￿[￿ 720 261 270 261 270 pago 10 10 10 Ca h at bank and in 2025 2024 Cash Current aL*wnt Deposit accx)unt 2rKI Depostt a¢xount (reserve act￿)unt) 320 39.883 54.771 30,CIJO 320 64.333 14.468 124.974 109.121 Entertalnments Account Cash Current account Depostt ac￿Unt 100 12,612 10C* 12.712 9.585 Cash held In varfou5 accounts by secllons 29.097 29.782 Total 166,783 148.488 11 ovement In rese Furnls Funds EndcwM￿t Total 31st March 2024 Surplusl(Deficit) for year 51.348 (2.544) 448,935 5,921 1,348.322 {42.1351 1.848.605 138,758) 31st March 2025 48,804 454.856 1,306.187 1,809.847 12 Restrl Fu Brought In￿Mir￿j Trarthrs Carried Forwartl Fumiturelequipment Leasehold property Good Grub Club 31st March 2025 8.751 41,309 1.288 51,348 {1,2001 (1,344) 7,551 39,965 1,288 (2,544) Part of this lund represents rweived for catmtsl ewKlithre. The funds are transfered to unrestricted funds over the eypetsl usefvl life of the assets. 13 Unrestricted Funds Br¢)ught Incoming Transfers Carried Forward General Fund Designated FurKI 405.715 13.220 212.581 (2￿.660) 411.676 13.180 30,OC (40) 448.935 212.581 (206.660) 454,856 page 11 14 Anal sis of net assets between funds Restricted Funds UnrestriGted Funds Pennanent Endowrnent Total Fund balances at 31st March 2024 are represented by Tangible fixed assets Net current assets 48,804 289.274 165.582 1,306,187 1,644.265 165.582 454,856 1,306,187 1,809,847 15 Trustees emoluments and reimbursed ex nses The trustees received no remuneration during the year The amounts reimbursed relate to"_ Direct charitable expendtture (general) £1,530 (Majority being supplies for the cafélbar as we do not have an acccount with the main supplier) 16 Staff costs The Charity had no employees during the year. 17 Related Pa Transactions During the year there were no related party transactions that required disclosure 18 Desl natsd Fund - Reserves and S ial Pro ects Brought Forward 1,813 Incoming resources Outgoing carried forward 1,773 Co-op Grant (forsethng up community adivitses) Lottery Communty Fund Grant for Lunch Club SCC Grant for improvements Reserve Fund (40) 7.907 500 3000 30.000 7,907 500 3,000 30,000 43.220 (40) 43,180 page 12 I report onthe accounts of thè Charity forthe year ernled 31" March 2025, which are set on pages I to 13. The Charitvs trustee5 are resporfjibleforthe preparation of the accounts. Thetharivs trustees constder that an audtt Ks not required for thi5year under section 144121 of the Charitses Act 2011 lthe 2011 Act) and that an independerFt examination 15 needed. It is my responsibilityto- examine the accouwts under secbon 145 of the 2011ACr: followthe prmlures Laid down in the Gtneral OirertÉonsgi¥en by the Charity Commission under section 145151 Ibl of the 2011 Art- and state whether particular matters have come to my attentlon. Basls of Independent examlnerfs Teport My examination was carried in accordan￿ with the general Directions ￿Ven bythe Chartty Commission. An examination indvdes a review of the accounting records kept ￿ the charty and a comparison of the accounts presented with those It also indudes consideration of ary unusual item5 or disclosures in thè accounts and seeking explanations from you as trustees conceming any n￿tter$. The procedures undertaken do not provide all the ewdence th* would be requirtd in an audit and consequentty no ownion is 8iven asto whetherthe accounts P￿Sent a.true and fair Vitwf and the report is limithd tothose matter5 Sètout In the 5tatsment below. In connection with my eyaminatm no matter has tome to my attentlon: whlch gNes me reasonable causeto bdMEthat in any material respetL the requlrements: to keep accounting records in accorilance wtth sett￿ 130 of the 2011 ACT,. and to prepare accounts which accord wtth the accounting records and tomplywith the accounting requirements of the 2011A have not been met: or 2. to which. in myopinion. attentlon should be drawn in orderto enable a proper understsnding of the acrounts reached. John A Hyde & Co Lyndale House 24A High Street Addtestone Surrey ITN E)£ Date: ,( r,WJ IG 13 ACA ENTERTAINMENTS ACCOUNT RECEIPTS & PAYMENTS FOR YEAR ENDING 31st MARCH 2025 Surplus from Functions (see below) Interest 3,383 Transfer to Main Account 13 General Expenditure 3,396 196 Surplus for year, 3,200 3,396 3.396 Balance Brought Forward 3.196 Surplus for year 3,200 Balance CarTied Fo￿ard 6,396 6,396 6,396 FUNCTION BALANCES RECEIPTS PAYMENTS BALANCE Band Concerts Challenging Brass Outings 3,868 1.950 14,368 1,399 1.489 13,916 2,469 461 452 20,186 16,804 3.383 Sub Total Brought down Miscellaneous Expenditure Bank charges 20.186 16.804 35 3,383 -35 161 -161 sub total Interest Transfer to Main Account 20,186 17,000 3,187 TOTAL RECEIPTS & PAYMENTS 20,186 17,000 3,187 page 14 In v Q) St co OTOO*oiY￿1jj Cry r ¢7) O) OP- roo (O P4- O O fo LM) (o