ADDLESTONE COMMUNITY ASSOCIATION Annual Re for the r endin 31•t March 2023 Address Addlestone Community Centse, Garfield Road. Addlestone. Surrey. Iff15 2 Chanty number 304982 Independerrt Examln Graham Berry FCCA Breckn)an & Ccmnpany Ltd, 49 &>uih Molton StreeL London. W1K 5LH Bankers HSBC- Churth Stre6t, Weybridge. Surrey. Kr13 8DF Hon Solicttorg Mathrell Turner Garrett- 21-25 Churc*) Street ￿knt. Wokhg. Surrey, GU218DJ The Tru8tee8 8erving during the yew and Slnca the 8rKI wern as follLYW8 Mr Steve Baraba8h Mr Paul Bungard Mr Robert Edney Mr lan Lee Mr Malcolm Smiih Mrs June Tilbury Custodial Trustee Vlce Chair (now ading Chalr from 16th March 2023) President & Custodial Trustse 16th December 2022) Chair & Custodial Trustee (resigned 16th March 2023) Treasurer & Cusknjial Trustse Oth6r Trustees Mr Graham Botterill Mr8 Sholagh McKay Mrs Carol Bayton Mi88 Llnda Salt Mrs Monica Krtchenside Mr DavKI Strike Structur•, gov•m•nc• and man•g•m The Trustees administer the charity arKI are elected at the Annual General Meeting and meet quarterfy. Spectfic members are nominated to be re8pon8ible for booklngs. membership and publicty. Rl8k m•nagwn•nt The Executive Committee has ry)fKluded a risk analy818 to i(knbfy the major ri8k8 to which the charity ig exposed. Where possible arrangements hav8 been wt in place to redu￿ these rlsks and are reviewed annually. Tralnlng No specfflc training is given to Trustees Ixjt each 18 provided wilh inforniation produced by the Chorlty Commission outlining their resportsitslrties within the organwtion. Page 1 Object and actlvltles In shaping our obJ"ective8 for the ￿r arKI tAannirYJ our activi1￿. the trustees have consldered the Charity Commission's guidance on public benefit indudiNJ the guidance 'public benefft. running a Charity (PB2)' The objects of the Association are to womote ts b8nefft and enhance the l8i8urn of the inhabitants of Addlestone and the n8￿hbourhOod without distindion of g￿er. ￿ of political, religious or other opinion8 by a880ciats.ng the local authoritle8. voluntary ¢xganffjation8 and inhabitant8 in a common effort Th8 8trategies employed to adlleve As8odation5 oblethves are to: Provide first da&8 facillties at an affordalje cost for local group8 and other tharttie8 as a meeting place to cary out their own specific f￿d of athity. Provide facilitie8 to the local communty a8 aC￿MM(￿lation for wedding receptions, parties and other personal activitFes Encourage specific recreational irrterests by offering 'Sedlon Membership, and whereby those groups become part of the A8sociation. The 'Sectiorn' currently include.. badminton, keep flt, children and aduft drama arKI sequen(x danciThJ. Organi8e events covering concert8, Outlngs and other everrts lor the general publlc vthi¢h also provides additional income towards the upkeep of the Centre. Achlov•m•nts and pgrfornMnc• Our p08t covid yoar ha8 been quite a mixiure of fortune8. we wne through 8urpri8ingly w811 under the clrcumstances our finances In good Shape. We have had qurte a lot of ceprtal exwdltwe but at lea8t In a good po8rtion financially 80 that it has not caused u8 problems. A lot of change8 have come about with lan Lee reS￿nIng as thalman and the commrttee's de¢i8lon to pull out of the Coalition with the council to replac8 facilities previously 8uWied by the Eileen Tow8er centre which has ¢au8ed some bad feelings at ts council but we are working to Soften any ill will. This decision meant that the council had paid us £18.000 which we had to retum but were prepared for thi8 so no great grief there. The proleded overhaul of our outside area to full intwJrated stattB has therefore been cancelled or at 1•4$t $h8lv8d •nd the gpprox. £3,000 sp8nt on Architect's fe88 h88 been written off but had missed the boat for applicatlon for the full ¢08t of 80me £95.000 to bn'ng the works to completion. We have continued to ￿lId on our income from hiring out rooms and with the regular entertainmant supplied by Dazzling DiamorKls for whith we run kyofftable bar8 the fuiure k￿kS good. Our stewards contlnue to 8UPPOrt us in all sorts of ways ￿ld) makes life a lot easier and Tara running the café is proving invaluable and slowly I￿1]ding a rapport with users and v18itors. She is very helpful th our elderfy users arKJ deseNe8 wasse for this as she does more than her remit. Vinny has been upgraded to Centre Manager and he n(Yw puts in many unpaid hourB helplng to run t centre effKiently as a popular go to figure for everyone. Our shed is now upgraded but under used so ￿ will concentrate on gettiry this more wid8ly known for practical and social reasons. The use of the centre by the council for elections contÉnues has continL*d to their satisfaction and we have good relations with several emplo￿ whith is always useful. Page 2 There has been consideratle UFgrades on the stage lightiNJ in the Tulk Hall and V￿ are now uparading the sound system to the same Standard which will bring us up to m(Mkn standards and last for the foreseeable future Ythich appears to ￿ stable and sustainable. The Addlestone Community Centre is [￿bablY the largest arKI best equipped Centre in the County. We are situated in the middle of the Communty of Addlestone. In the past 3 years we have increased the monthly footfall by over 50% and are committed to further increase in the coming year. We have a great group of voluntears who act as Stewarts in reLwtson and supp(xt our major events. We have a pr active Exeartivo Team arKI a Supportive General Committae. We also have exeaptional support from Ru1￿Y￿￿￿ Borough Council through their Local Development Offlcefs. We are th8 Communrty Centre in Centre (rf the Communty commltted to be a safo, 8UPPOrtiv8 and active resource for local residents and ot￿r local ag8ncies. We were very saddened by the sudden passing of our President Mr RoL￿rt IBob) Edney. Hé had been a stalwart of the Cerrtre for many years and wll LE greaty missed Pl4n• for firtur• poflod• Projects being considered ar a) Refurt>lshment or replacement of chairs arKI Ottr￿r lumi8hing8 as ar￿ when required. Continued upgrading of the decoratlon of the roLyn8 and facilrti88. b) W8 will continue to a¢aively promote activiti88 for recognlwl n￿18 With the resources in th8 Centre using volunteér helpers and wrth the help of apwopnate Support agencle8. This will Include developing 80cial facilities Within the Café Project c) Develop the Centre a8 a resource base for meelings and support of local communlty residents and organisation8. Thi8 to be with the Gooperation of otsr support agencies. d) Ultimately we would seek to bo seen as the recreational centr8 of the ¢ommuntty of Addlestone offerfng help, support. 8rllvlties and entertalnment to all peo￿ livinq In the area. The fundamenlal goal is to be a welcoming, saf8 and friendly Centre. This18 a very excitsng time. We already have f8ntath facilities arKI plans will increase th088 to even higher standards. The change of name to Th? Athllestone Centre was a dellberate attempt to raise the awareness of the Cerrtre in the communty. Our logo and strap line, designed for us by a local resident. will help that communty wareness. As already stated we are the Communty Centre in the (Heart) Centre of the Communty, we want to bri￿ people together as a community in Addlestone. '°Addlestpne Bringing people together Centre Page 3 Usage of th• Centr• 02212023 2QII 93.471 1683 5,938 6,964 4,756 Booki s taken Regular users (mosty weekty or at least monthty> Occasional (less than monthly) One off bo&*i￿S Sectiong Total 111.129 1. 192 {sho￿ng a great imwovem8nt over the PrnVK)us year ffte effect of Covid) Independent Examlnorn A r8solutlon was accepted at th8 Annual Gowal Meets'ng that Gralwn Berry FCCA of Brecknian & Company Ltd be appointed as Indeperthnt Exarrirnr for the 8n8uiNJ year. By order of the trustees i(•L¢Z(77 P Bungard (Actlrrd ChaIrni￿) M C Smilh (freasurw) page 4 a)oo)(fj04*u** ¢D r Iri ID (Y fo r r O IXJ fA> VJ L Ig oz2u&LL>O BALANCE SHEET for Year ending 31st MARCH 2023 2023 2022 Tangible Flxed Assets Lea8ehokl Building Furniture & Equwment 1.694,292 56,803 1,750.895 1, 745.704 43.992 1,789.690 Current Auets 2023 Debtors 8.873 111.064 Cash at Bank and in Hand 10 117,741 117,937 118,504 Current Llabllltl•• Creditor8 & Atxruals 570 570 Current Assets Less totsl Ilakn'litie8 117,337 117,934 1.888,233 1,907,630 FINANCED BY: Restrictod Fund8 53,892 56,436 Unrestricted funds General Fund Designated Fund 375.706 41896 43,220 423,884 Pemanent endowment 1.390,457 1.432.092 1.868.233 I.Q07.630 THE NOTES ON PAGES 7 to 12 FORM PARfoF ThESEALYOUNTS page 6 Notes to the Accounts for the year to 31 St March 2023 l Accountin Policies The financial statements have been yepared in accordance Imth Acxouniing and Reporting by Charities.. Statement of Recommended Prwxice applicable to d￿rIt￿8 preparing their a￿Ounts in accordance with the Financial Reporting Standard applicable in the UK ar￿ Republic of IrelarKI (FRS 102) (effective 1•t January 2019)- (Charities SORP (FRS 102) The charity meets the definlllon of public ienefft entty under FRS 11r2. Assets and liabilltles are Initally recogni8ed at historlcal cost or transaction value unl8S8 otheThvise slated in the relevant accounting pollcy note(8). 1.2 Incom All incoming resource8 are induded in the Statement of Financial Activitses the charity is legally errtitled to the furKI8, any perfomiance conditions attad)ed to the income have been met lor are *Jlly within the control of the charity). there is sufficient certainty that the receipt of the income 18 con81dered wobable and the amounl can b8 reliably measured. When donor8 $peth that grant&ldonatlon8 are for parti￿lar restricted purp0888, which do not amount to preconditions regardlng entitlemert thls income 18 included in incoming resourc88 of re8trlGted lunds when receivable. Iroct charltabl Direct charitable expenditure con818ts of c08ts imjrrnd, dlrecty relate to the fvrtherance of the object8 of the charty All expenditure is included on an accru818 basis arKI is recognised when there is a legal or con8tructive obligatlon to make payment, it is prob8bla that settlement will be required and the amount of the obligation can be measured reliably. All cost8 have been directly attributed to ona of the fvnctlonal categorie8 at the di8cretion of the Tru8tea8. All income and expenditure 18 Shown gros8 of VAT. The n&t VAT payment or repaymant for the year 16 delailed in the Statemern of Financial Activitm. Grantsldonatsons are reo)gnised in IncomirvJ resources In the year In which they are receivable except when donors spe¢rfy that the grantsldonations must be used in futur6 accounting p8riod8 (the income is then deferred to those period6) or when donors impose ¢ondition8 which have to b8 fulfilled before the charity becomes entitled to use such income, the income is then deferred and not included in incoming recourses until the preconditi.ons for use are met. 1.6 F dAccou Funds hekj by the charity are eitrw. Unrestricted general funds - these are furKI8 whith can be used in accordance with the charitable objects at the discretion of the Trustees Restricted fiJnds- the8e are funds that can only be used for partI￿lar restn'cted purposes wtthin the objects of the charity. Restrictions 8r18e spedfied by the donor or when funds are raised for particular restrlGle(I purposes. Endowment funds - these a￿ funds that have to be retained 85 capital for the benefft of the charity. P8g8 7 1.7 RevaluatlonlDe recialion Leasehold Proporty Under the temis of the lease granted by Runnynxde Borough co￿¢11 the Addl8Stone Community Association has no p￿r to convert thi8 asset to income. This asset has therefore been included as a pernianent A lease was granted in 2006 for a period of 50 years and dWe0ab￿ 18 charged on a straigm line basis at 2% per anrwm. FUrnI￿rn and equlpm•nt Furnlture and equipment was valL￿d in January 20(￿ at £11K).000 in accordance wlth an invéntory carried out by the fmance committ86. Depreciation is charged at 10% per annum on a reducing balance basls on the valuè of fumiture and equipment brought forward at the beginnwvJ of the y￿. 1.8 Dèbtors Trade and other debtor8 are recognised at the settlement amount due after any trade discount offered. Prepaymènts aro valued at amount wepaid after tala'ng account of any trade di8count8 due. Cash at bank and in hand includes cash and temi h￿hlY IiquKI inva8tment8 wtth a 8hort maturity of three month8 or1888 from the date of acqui81tion or opening of the deposit or similar account. 1.10 Croditors ndP I Io Creditors and provisions are recognisod where the charty has a present obllgatlon resultlng from a past event that will probably result in the transfer of fvnd8 to a third party and the amount due to 88ttle th8 obligatk)n can b8 mea8ured or eskn.mabj reliably. Creditors and provi8ion8 are normally recognised at their 86ttlement amount after allowing any trad8 di8counts due, Anal Is of Grants and Fund• Fund• Fund8 Total Runnymede Borough Council Co-operative Amazon Smile Gaskin Bequest Mlscellanious 2,￿0 1,764 20 5.000 15 2,900 1.764 20 5.000 15 9,699 Cultural and Social events are Organ￿ed by the Ent8rtainm8nt8 Committee and the figures show the gross income and expenditur8 of the Entertainments Account for the year. See page 14 for detailed account. Soctlons Each Section8 ho￿8 cash and arlbank balanc88 which arn 8hv*n on page 11 and a 8ummary of their account8 18 sh(1￿ on p¥ 15 of thi8 report 200 club gure sho￿￿ 13 the amount passed ov•r fr￿￿ the 2(Kl club into the main account dun'ng the current year. The 21X) Club 18 now dosed due to the lack of new mernbern member8 joining. 2023 2022 al Is of Unr••trl General repairs & maintenance Major mainenance & imwoV￿￿nts Heat & Light Cleaning l Refua8 I material8 Café l Bar Expeni•8 Magazine printing Stationery & PrintirKJ Postage &Telephone Insurance Water rate Mi8C8llaneous Operations Cowordinatar Bank charge8 Workshop Speoal Events (Jubllle & Chri81ma8 Tea) Legal Fees Admin Support 23,434 2.052 19.180 32,588 22,293 3,800 1.774 1,376 5,131 19,278 13,ni 28.439 la2 1.740 973 888 986 14.628 185 470 2.186 550 1,600 135,176 13,8(Xl 39 247 2023 2022 Gov•rnance C Independent Examination of the accouni 570 Anal Is of other liure Funds Fund• Fund8 Total 2022 Lunch Grant Expenses Indepenent examinern fee Perfomiing Right I PPL Dopreciation 2,093 570 617 2,607 11.132 2,607 55,811 42,135 06,087 14,339 42.135 59,018 59.367 Flxad Lotsehold Fumltur•laqulpm•nt Proporty Uftrestrlc￿ RMtrlct•d Tot•1 Fund• Funds 318t March 2022 Addrtion8 Disposals As at 31st March 2023 2,546.284 133.247 58,668 2,738,199 17.010 17,010 4,000 4,000 144,257 2.749,209 58, clatlon 31 st March 2022 Change for year Dispo8818 8(KI.580 100.057 51.412 3.319 47,885 1.080 948,502 55,811 4,000 A8 at 318t Marth 2023 851.992 97,378 48,945 998,313 Net Book Val 31 st March 2023 1,694,292 48.880 9,723 1,750,895 31•t M*r¢h 2022 1.746,707 33,188 10,80a 1.789,699 'ad L•avhold Fumlturelequlpment Prop•rty UnrnJtrict•d R•8trict•d T¢)tal Fund• Funds Chlller Cabinet stage lights & console Water boiter Computer Freezer Haze Machir PA system Mis¢ellanious 811 611 9,004 576 400 1,068 230 576 230 4,934 187 17,010 187 17,010 page to 10 h at bank and In hand 2022 Main Account Cash Current account Deposit a(xount 1 yr Deposrt account (re8er¥e accour(t) 289 34,395 14.508 30,OCK) 260 46.968 14,684 30,0 79,192 91.652 Entsrtalnm•nts Account Cash Current aC￿unt Depo8rt account 100 7,533 1,079 100 1715 1.075 8,712 4.890 Ca•h h•ld In varlou• •ccount• by •ocllon• 23.160 20.939 117.481 Total 111,064 In Pemianent Endowment Fund8 FurKI8 Total 318t March 2022 Surplu81(Deficit) for year 418,802 5,282 1.432,592 (42.135) 1.907,630 (39,397) 318t March 2023 53,892 423,884 1,390,457 1,868,233 Fu Brought Incoming Forward r880urce8 Out90ing Tr8n8fer8 Carried FoMard Fumilurelequlpment Leasehold property Good Grub Club 318t March 2022 10,803 {1.080) (1,484) 9,723 42.881 1,288 53,892 1,288 56,436 (2,544) Part of thi8 fund repr88ent8 grants re¢xived for capital experKlilure. The funds are transfered to unrestricted furKls over the expected u8eful life of the a68ets. Brought IrK(xnirvJ Forlvard Te8ourc88 Outg(Mng Transfers Carried Forward Goneral Fund Des￿natsd Fund 375.7C 12,896 175.128 7.510 (170.169) 17.186) 380,664 13,220 30,000 418,602 182,638 {1TT.3551 423,884 page 11 14 Anal Pernianent Endo￿nent FuThts Funds Total Fund balances at 31st March 2022 are represented by Tangible fixed as8ets Net Gurrent assets 308.547 117.337 1.390.457 1.750,896 117,337 423.884 1.390,457 1.868,233 16 olumen The tru8t888 received no remuneralion during the year The amounts reimbur8ed relate to:_ Direct charttable expenditur8 (general) £11,507 (Maionty bemg su0*8 fvthe caf*bar88 ￿ do nothabf an 8cwwnt Ihe main SUPPlle¢ 16 Staff c The Charity had no employ￿ duriw the ythr. dPa During the yoar there were no related party tran8action8 that requlrod di8clo8ure 18 todF nd Brought Forward In¢oml resources 1.510 Outgolng rrled forward 1,813 Ctrop Grant (ror $8thng IIP acu￿￿$3) Jubilee event Lottery Communlty Fund Grant for lunch Club SCC Grant for Improvements Reswve Fund Ga8kn'n bequ88t (1,688) (500) 7,￿17 7,907 500 3,000 30,000 (5,000) 42,896 7,510 {7,186) 43,220 page 12 INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES OF ADDLESTONE COMMUNITY ASSOCIATION I report on the accounts of the Charity for Y￿ ended 3111 March 2023. are set out on pages 1to12 Rospocliv• rnsponslbSlltlM of trust0￿ and •x•nin•r The Charity's trustees are responsible for the preparation of the awounts. The charity's trustees consider that an audrt is not required for th[8 year under section 144(2) of the Charities Act 2011 (the 2011 Act) and that an irKlependent examinat￿ is r￿eded. It 18 my responsibilty to.. - examlne the accounts under section 145 of the 2011 Actr. - follow the procedures laid down in the General Directions glven by tho Charity Commission under section 145(5){b) of the 2011 Act: and - state whether particular matter6 have como to my thntion. Ba•18 of Ind•p•nd•nt ￿lMIn0￿￿ r•port My examination was carried out in accordance with the general Dlrection8 glven by the Charity Commission. An examination includes a review of the accounting records kept by the charlty and a comparison of the accounts presented wth those record8. tt also indude8 conskleration of any unusual items or disc108ur88 in ts accounts. and seekirKJ eX￿anatiOnS from you as tru8tees conceming any 8uch matters. The pnKedures undertaken do not proV￿e all the evidence that would be required in an audlt and consequently no opinion is given as to whether the accounts present a Irue and falr and the rep(xt 18 Ilmrtod lo th08e matters 8•t out in the 8tatoment below. Ind•ynd•nt ￿QmIn•￿* •tatsm•nt In conneth'on wth my examination, no matter ha8 como to my attention., 1) which gives me rnasonable cause to IAieve thal In any mat&tsl reoped, the requirements: - to keep a¢￿untIng records In ac￿rd8n￿ wth Secllon 130 of ts 2011 Act,. and - to prepare accourrts which accord with the accountsng rec ¢YJ In OJ Page 15 STATEMENT OF ACCOUNT YEAR ENDING 31st MARCH 2023 31 March 2023 INCOME Grants - Unrestricted Grants - restricted Donations restrided Donab'ons unrestricted Hiring - General - Sethons Magazine Adverts etc. Mèmbership 200 Club Café l Bar Income Jubilee Event Interest on Deposlt Gaskin 8eque8t VAT Chri8tma8 Markeuspring Falr TOTAL INCOME £1,799 £106,373 £4,766 £678 £578 £14 £28,448 £500 £5.1)00 £139 £500 £151,783 XPENDITU General rep8lr8 & maintenance Major mainenance & Improv8mwrt8 Capital Heat & Llght Cleaning l Refu8e I material8 Café l Bar Expense8 Magazine printing stationery & Printing Postage &Telephone Insurance Water rate Mis¢811aneou8 Operations Coaordlnator Donation &Subscriptlon8 Perfomlng Right SOC￿ & PPL Bank charges VAT Workshop Special Events (Jubille & ChTi8tmas Tea) Legal Fe88 Independent Examinorn fee Admin Support £23,434 £2,052 £17,010 £19,160 £32,588 £22,293 £3,8C(I £1,774 £1,378 £5,131 £3,005 £988 £14,628 £2,607 £185 £3,028 £470 £2,186 £550 £1,800 TOTAL EXPENDITURE £168.421 DEFECIT FOR YEAR 6,638 page 16