ADDLESTONE COMMUNITY ASSOCIATION ANNUAL REPORT AND ACCOUNTS YEAR NDING 31ST MARCH 2022 ADDLESTONE C MMUNrrY ASSOCIATION Annual R r andl 31 March Addr888 Addlestone Communty Centre, Garfield Road, Addl8Stone, Surr￿, Kf15 2 Charty numbèr 304W2 Independ8nt Examiner Graham Berry FCCA Brackman & Company Ltd, 49 South Molion Stree( London, W1K 5LH HSBC- Church Srt WeybrKS3e. Surrey, Kr13 8DF Mackroll Tumer Garr6tt- 21-25 Church Streat Wést. Wokirya. Surrey. GU216DJ The Tru8ts88 8eNing durlng the year and Sin￿ ts year erKI YA*re a8 foUrN• Custodial Tnwtse Ice Chair Pre8id8nt & Custodial Tnjstee Chalr & Custodial Trustee Treasurer & Custodial Trustee Seuetary Bankers Hon Solicltor8 Mr Steve Barabash Mr Paul Bungard Mr Robert Edney Mr lan Lee Mr Malcolm Smith Mrs June filbury Other Trustees Mr Gr8ham Botterfll Mrs Sh8lagh McKay Mr5 Carol Bafton Mi88 Linda Salt Mr David Strlka Structur•tr govwnanc• and mnag•n•rt The Trustees admlnlster the charity and are elected at the Annual General Meetlng and meat quarterly. SpeGifi¢ membern ara nornlnat•d to bg r￿POnsibl• for booking8. m8mbgr2hip and publlelty. Rl•k managem•nt The Executlve Committee has conducted a risk anaty8is to idenofy the major rlsks to whi¢h the Qharlty 1$ exposed. WtrRre possible arrarwJements have baen put In place to reduce these risks 8nd are reviewed annually. Trnlnlng No $pecific training is givan to Tn￿ but 8ath is provided with infr*malion woduced by the ChaTity Commission outlining thair re5ponsibiiiti85 within <)rganisabon. Page 1 Object and acdvil*s In shaping our oblectiV86 for the year and Fknrriro ow act￿1￿8. the tru8tees h8Nt consid¢red the Charsty Commission's guthnGe on public b*iefiL in(*rfww guid￿r￿ 'public benefit runnlng ¢harity {PB2)' The objects of the A$8ouatlon arg ts pri¥note th8 enPArKe the leisure of the inhabitants of Addlestone and the neighbcAJhood withoth distindlon of or of political, rellgiou8 or othsr opinlon8 by e88wiating the k)Al 8Uttrthti8& ¥o￿T￿y (￿Janisa￿On$ and inhabltants in a common effort Th8 stratsgles employ8d to adiieve the Association8 obiethv8s are to: Prowdg first d888 fa¢lllti98 at an affordab￿ cost for loc81 gTOUPS and 0th8r chaTitl85 88 8 meeting place to ￿ crtrt thoir (rwn sp8ufjc field of adréity. Prowde f8dlRles to the bcal commuraty a8 acwnmod*tion for weddlrvJ rn(*lons. pArtie8 and 0th8r personal actlvities. En¢ourage specific rernt￿al Inbr85ts ty E8ction Membership, and whereby those groups become part of ts A88oca8don. Tho E8ctI￿, (￿￿ndY indude: badminton, k68p frt, children and adult drgma and 88quenc8 danciro. Organl8e events cov8ring concert outing8 other tho general public whith also provldè8 additional incffiie tthwds ts upkeep of tho Cartr6. Achlwamnts and wlomian The Covid-19 p8ndemlc ha8 continued to cnntrol ow op8ratkMI ts most of thi6 P*t yw. Howovor, there were period8 when we oJuld have gomo lavel of operatlon arxl ke8p In contact with our memb8rs and users. We took th• opportunlty duriro ts Lod(do*Tr perkth to cgntinuo to urKhrtak8 m8int8nance of th8 bulldlng and faciliti88. indLNJ8d a necagsary update of the heallng 8ystsrn In the l)ulldlng and the ventilation System In th8 msln Tulk H811. Th880 addldonal Maint0nan￿ Items cost many thou8andg of pound8 which were cov8r8d by our r￿[ve fund6. We raceN*d nearty £14,000 project fundin9 from 10¢91 trust8 and from the Natlonal Lottery Community Fund. Th18 money coukl not be u8ed during the pandemic but h88 b8en kept 8ecure for u8e wa are fully operational. The Association op8rat88 wlih VDlunteOlS ond 2 PAKI m•mbw8 of Staff. Winny Mlt(*811, who op8rate8 88 our Car8tak8r. Cleaner, Bookings Mawer and Ctmtomer Rolation8 Manager ar￿ our new 8ddthon Tar£ Brown who 1$ our Cafii end Bar Manager. Thig has r8is&a a notabk profft over the past 6 months and contlnues to be a fund ra￿r as well as a welcome facility. We have been advertising for more voluntsry help to $upport oui growlng •Gtivltie8 and 8odg1 •vont8 Al￿ Ihls had goma m8asur8 of su¢c8s$ but more are 8tlll needed. What of the Fulure? Vle havè not been idle in preparlng for the time "after Cov1&1V. Vve have been planning and Setting up provisions aThJ a(aivRies and wotkiryJ towards emplcytng part timo workers to develop more community aGtivities erA1 support group8. The Café *ill be fijrther develop8d to provide more snacks and food and w￿{ cOntim￿ to dew tt* project started ov8r a year ago of regular froe lunche8. To this errfl plans are in place to 8nclo* the ar88 by ts re8r entrance. This will provide a large area for tables and thairs tr use as an informal aoual arBa and f&Uty for r8gul8r lunche8 88 well a8 8 Gomfy 80Ci81 area for informal gath￿IngS and meetings. We Fyomised fundlng for thi8 through Your Fund Surrey for the VKJrk to be carried out whlch Is IiTrely to (yjst over £￿.000. This w]11 Include heating and ventilation and n¢W rear automatic dfm. Runnymade Borough Coun¢il are 8UPPOrttng th8 project with technical and regumory advice. (it is their bu￿1 Ing) and findlng a suitable Architect to proleot manage the d8veloprnenL The hope is that it be complete arKI operational forthe Autumn. The Addlestone Gommunty Centre is probaL￿Y the ￿rg8st and b￿t equW Centre In ts c￿unty. Wa are situated in th8 middle of the CommLmty of AddleWn& In the p8St 2 years we h8V8 tncreas8d the monthly footfall by 0￿r 50% and are coMmb￿l to ftrther snc¥e880 In th8 coming W8 have s great Page 2 group of volunteets who act 8s Stewards in and support ow m*r events. We have a pro We also have exceptional sup￿￿ from Runnymede B￿h Councsl through their Local Development Officors. Wè are the Communty Centr8 in the Centra of the Communtty commltt&J to b8 a 8afg. Plans for firtura porfodB Projects belng con8ider•d are- a) Refurblshment or replacement of rj￿8 arKt otlw fiAr￿1￿1￿ a8 when requlred. Continufjd upgrading of d•corallon of tho rnoms WKI facall88. b) We will continue to actively promote activtt*8 ￿ rectyJni8ed newls T￿1￿ the r8sourc88 in the Centr8 using volunteer helpers and with the h* Df apwofv 8UPWJt agencie#. Th18 wsll Include developing social faGiliti•8 Within the Caé Pr c) Develop th8 C8ntr8 as a resource base for meeuws and 8UPPOrt of local communty re8idents and organlsaticns. Thls to be with the cOoperat￿n of othèr support ag8n¢È88. d) Ultimatoly I￿lId seek to ￿ seen as thè r•(reathl centre of the community of Addlestone offering help, 8UPPOrt, actlvth.es 8rwJ entertainment to atl people livinll in the area. The fundamental goal 18 to bè a welcomlng, 8afe and frIer￿lY Centr& 8) The Workshop - Our Shgd - had operated for only a few month8 V•tsn Covid Struck, We hav8 now rebullt the work8hop with 3 WOTkststion8, an asiortment ￿ new tools and faci1it18a, n9w LED Ilghtlng and a radlo. There are also 18rger items of equlpmwrt that ne•J 8pecial fa¢iliti08 and 8afaty provi8ion8 and these will bo OFerational in tho near futuro. Cour888 *ill be held for novices and the more skilled ￿11 be able to hir8 the Shed to carry out thelr own projects. IAle hope to set up a "Repair Shop. where people can bring In their broken and damaged item8 for repalr by Shed members. Th13 16 & vèry excltlng time. We aw have fartastic faclHtl8s armj the plan8 will Increase thosg to fjven higher stand8rd8. Th8 change of name to Tho Addlo8tone C$ntr8 was a deliberate attempt to r8lS8 the awareness of the Gentre in the cnmmL5nty. Our logo arH8 8trap line. designed for us by a local rg$ldent, w511 halp that community thvarenes* As alrèady gt8t•J VAb ar• th• Community Cantrg in the (Héart) Gentr• of t￿ Community. to p￿pIe t￿ther a$ a commimty in Addlestone. "Addlestpne Bi"ii i&¥ng P#L7pl¥ wgL4ther Centre Page 3 UW8 Otthe Centrè Regular users {mosty Wtekly or at lea8t monthty) 02112022 1683 159 8( .426 12 24 18 T(ts11.192 (Sho￿ a grn8t Iffl￿ Iwerth& y88r th8 8ffe(* of Covid) 852 Jtrxcasional -' ¢xe off se¢tlons Ind•yndént Examln•r• A re&oltrtlon vtss accepted at th8 Annual Gewal M80ling trot Graham Berry FCCA of Br6ckman & Company Ltd be appointed 48 Inde￿￿ Exwntrw for Ihe en8uts￿ year. 8y order of the bwtees M C Smhh tTrea8urer) page 4 c) (o a) ( no)￿Ou) * c¥ ¢0 >* ffJ* BALANCE SHEET foryear ending 31st MARCH 2022 2022 2021 Notes Tangible Fixed Agsets Leasehold Building Fumiture & Equipment 1,745,704 43,992 1.789.6 7.T97,072 47,192 1.844.264 Currènt As80ts 2022 Debtors 202108btors to be VKTtten off Cash at 8ank arKI in Hand 763 10 117.741 69.078 118.504 69.098 Curront Llablllti•8 Credrtors & AccnJal8 570 570 540 Current Assets Le88 totsl liabiliti88 117,934 68,858 1,907,630 1.912.822 FINANCED BY: R88tricted Funds 56,302 58,980 Unrestrfcted funds General Fund Designated Fund 375,840 42,898 337, 128 41.989 418,738 Permanent endowment 1,432,592 1,474, T27 1.907,830 1,912,822 THE NOTES ON PAGES 7 to f2 FORM PART OF THESEACCOUNTS pago 6 Notes to the Accounts for the year to 31" March 2022 cco ntin Sis The financial stat8ments hav8 be&n I¥Bpar8d in acc4Lkn￿ A￿nting Reportlng by Charities: Statement of R8GommerKled PraL*ic8 epthUe to tharItfes preparing their accounts In accordance with the Financial Rewting Standard applÉcabie In the UK and Republic Ireland (FRS 102} (effeckn 1° January 2019)- (Charlltes SORP {FR8 102) Th8 charity me&ts the definlkn ￿ pthllc benefft ￿tity under FRS 102. A88ets arKI Ilabilities are inttially re¢o9nBed at hi*orical cost or transaction walue un1888 otheTh¥lse 8tsted in the relevant accounting pdicy nots(8). All incoming resources 2rB incltKled In the Statement of Financial Activlb"es when the dwrity legally entiued to the fund8. any perfom7ance corKJition$ attacw to the income have b8en met lor ar8 fully ¥Mlhin the oyrtrol of the thwity). tsre is $trffiderrt certainty that the rec8ipt of the income Is con8ld8red probab18 arKI th8 arn￿nt can be reFl8bly n￿￿re￿. When donors specrfy that grant81donab'on8 are for partI￿￿r r8strt* putPOSe6, whlch do not amount to precondition8 regarding entitlem8n( thk4 incom? 18 induded in incoming re80urce8 01 restricted funds when re￿1vab￿. bl Direct charitable expenditure cix18i8t8 of costs bnrnd, whlch dlrectiy rdats to the furtherance of the objec48 of the chority. All expenditur8 Is Inctudod on an accnJal8 bath •rxl 18 rwnthed whon thèr8 18 8 leg81 or constructlv8 oblioation to mako paymert it is pmbabie that 80tt1ement wlll ba required and the amount of the obllgation can be measured rnllably. Nji costs hav6 baen directty attributed to one of the functional catsgorte$ at the dis¢xtition of t￿ Tru8tee8. AT All Income and expendltura 18 8h(wffl gr088 of VAT. The n8t VAT payment or repayment for the year is detailed In the Statement of Fmancial Athitsos. Grantsldon*'ons are rgcognl88d in incomlng r8gnk balan(xs which are shown on page 11 and a summary of their accounts 18 shovm on pagè 15 of this report 00 clu The figure shown is the amount P898ed over from the 200 club into the main account during the current year. A small bank balance 18 held in the 200 dub account but does not fomi part of th08e 8ccounts as tho balance wa8 con81dered immaterfal. 2022 General repairs & maintenance Major main8nance & improvements Heat & Liaht Cleaning l Refuse I materlals Cafè l Bar Expenses Magazine prfnting Stslionery & Prfnting Po8tage &Telephone Insurance Water rate Miscellaneous Operalions co￿ordInat0r Bank charge8 Workshop Websilelcompuer costs Special Event (Jubilée) 4,488 19,278 13,771 28,439 16,263 1,740 654 969 4.594 973 11,787 72,07+5 26,779 13,800 1,828 114 1,780 2148 5110 1493 13,800 39 247 221 100 1C6,223 542 333 78. 134 pap9 2022 202t Gove nee Costs Indepèndent Examination of ￿ account 570 is of other ex ndliur• Fund• Funds Fun Total 2021 Donations & SubsLYkption$ Chaimian's Reception Lunch Grant ExFenses Performing Right I PPL Independent ExamlneryJ Fee Depreciation 250 2,093 617 570 56,087 512 2744 617 570 11,408 41135 $6.495 14.688 42.135 59,367 60.541 Fl L•M•hold Fumliurelequlpment Prowty UnmtrIct￿ R•strict•d Fund• Fund• Total 31st M8rch 2021 Addrtions 2.546,284 131.727 1.520 58,688 2,736,879 1,520 A8 at 31 st March 2022 .546,284 133,247 58,688 38,199 31st March 2021 Change for year Di8posa18 749,212 51.368 48,685 1,200 892.416 58,087 3.519 AS at 31st March 2022 800.580 100,057 47,885 948,502 31st March 2022 1,746.704 33,189 10.803 1,789,698 31st March 2021 1,797.072 35,189 12.IJ03 1.844.264 Break down of'additions. above Leu•hold Furnltyrelequlpmont Property Unrestricted R•strlcted Fund* Funds Total Ccffea Machine TV's12) Slhand Laptops (part funded by &x)ts ChemK Furniture (high chairs) 488 500 480 52 1,520 500 52 1,520 paga 10 14 Ana 18 of net assats n funts FuThls Funds Total Fund balan￿ at 31st March 2022 are represented by Tangible fixed assets Net current assets 3(K),802 117,934 1,432,592 1,789,696 117,934 56.302 418.736 1,432,592 1,907,630 16 nd rnlmburnod ox The trustees received no remuneration duriNJ the year The amounts reimbursed relate to:_ Direct charitable expenditure {general) £11,507 {M8Joriiy being 8upths fvtho ¢8f&baras ￿ do not have an 802xwnt wlth maln 8uppller) 16 S The Chanty had no employees thring the year. 17 Rol During the year there V4pre no related p8rty trar￿CtiOnS that required disclosure nds 18 Do nated Brought Forward 1,989 Incoming Outgoing carried forward 1,989 Co-op Grant fforsettlftg up wnwnuWaGtrlre&J Lottery Communty Fund SCC Grant for improvemènts ReseNe Fund 10.0 (2.093) 7,907 3,000 30,000 41,989 (2,093) 42,896 P8ge 12 INDEPENDEiif EXAMINEFVS REPORTTO TrIE TRUSTEES OF ADDLESTONE COMMUNiff ASSOCIATION I report on the aco)urts of the Chartty for tha yw eThled 31. Marth 2022. ¥e set oui rjn pages 1to12 consider that an auditls not r8qulred for thls y8ar un(A8r Sec1h￿ 14412) of the Charitles Act 2011 (the 2011 Act) and that an indep8rKleni exarnr￿ 15 needed. It is my respon8ibilty to.. - examine the accounts under 88c*ion 145 of the 2011 Art -follow the procedures lald dovm in the General DIre￿￿￿ glven by the Chadty Commission under 8•ction 145(5)(b) of the 2011 Act and . state vththr parti(JJlar matter8 have to my attantion. aa818 of Indopond•nt ￿arnIn?￿S r•port My examinatlon was carrted out kn accordance with th8 general ￿rectIonS gfven by the Charfty Commission. An examinab'on Includes a revK8W of the accounting records kept by the charlty and comparison of the accounts presented with th088 remrds. It a150 Inctude8 consideraty'on of any unusual items or disclosures in the accounts, and seeking explanations fr￿n you as trustees concerning any Such matters. The procedur88 undertaken do nol provlde all the evidence that would be required in an audit and consequently no opinion 18 gtven as to whether the account8 present a Inje and foir WI￿ and the report o Ilmitod to those matter8 88t out in thè 8t8t8menl below. Independent examln•fs •latemert In connection with my examlnation, no matter ha8 ¢om8 to my attention; l) which gives me reasonthe cause to bellgve that in any materfd respect. the requlrem6nts.' to keep accounting ￿COrdS in accordance with S8Ction 130 of the 2011 Act; and - to prepare accounts which accord with the accounling record8 and comply wilh the aGoountin9 roquiremants of the 2011 Act have not been met 2) to which, in my opinion. attartion Should b8 in ord8r to ￿able a prop8r understanding of the actounts to bo reached. Graham Bery FCCA 8reckman & Company Ltd Chartered Certified Accountants 49 South Molton Street London WIK5LH peg8 13 ACA ENTERTAINMENTS ACCOUNT EIPTS &PAYM ING 31st MARC 2022 Surplus from Functlon8 18e8 bel￿¥) Intsrest 1.744 Trnnsfwto Maln Acco(wrt 60 1,744 50 1,694 1.744 1,744 Balance Brought FoTr¥arrl 3.196 Surplus for year 4,890 4,890 RECEIPTS PAYMENTS BALANCE 2020ft1 2399 810 1,345 Band Conc8rt8 Challenging Bra Outings 1.955 528 8.289 399 2175 8,899 1.744 5099 10.843 Sub Totsl Brought do% Misc*llan8oug ExF￿￿kn Bank Charges 10,643 1,744 21 21 29 sub total 10.643 8.949 Transferto Main Account TOTAL RECEIPTS & PAYPAIEtrirs 10.843 1,794 Pago 14 o c o CI ¢£