ADDLESTONE COMMUNITY ASSOCIATION
Annual Re
ort for the
ear endin
31 March 2021
Address
Addlestone Communty Centre,
Garfield Road, Addiestone, Surrey, I￿15 2NJ
Charity number 304962
Independent Examiner
Graham Bery FCCA
Bred(man & Company Ltd, 49 South Molton Street, London, W1 K 5LH
HSBC- Church Street, Weybridge. Surrey, Iff13 8DF
Mackrell Tumer Garrett-
21-25 Church Street West. Woking. Surrey, GU216DJ
Bankers
Hon Solicitors
The Trustees seNing during the year and Sin￿ the year end were as follows
Custodial Trustee
Vice Chair
President & Custodial Trustee
Chair & Custodial Trustee
Treasurer & Custodial Trustee
Secretary
Mr Steve Barabash
Mr Paul Bungard
Mr Robert Edney
Mr lan Lee
Mr Malcolm Smith
Mrs June Tilbury
Other Trustees
Mr Graham Botterill
Mrs Monica Kitchenside
Mr David Strike
Mrs Carol Bayton
Mrs Shelagh Md(ay
Mrs Patricia Bennett
Miss Linda Sabt
structure, governance and management
The Trustees administer the charity and are eierted at the Annual General Meeting and rneet quarterly.
Specific members are nominated to be responsib￿ for bookirKJs. memtership and publicity.
Risk management
The Executive Committee has conducted a risk analysis to identify the major risks to vthich the charity is
exposed. Where possible arrangements have been put in place to redu￿ these risks and are reviewed
annually.
Training
No specific training is given to Trustees but each is provided wilh information produced by the Charity
Commission outlining their responsibiltties within the organisation.
page 1

Object and activities
In shaping our objectives for the year and planning our acb"vtties. the trustees have considered the
Charity Commission's guidance on public benefft. induding the guKlance 'publi¢ benefrt. running a
harity (PB2)'
The objects of the Association are to promote the benefrt and enhance the leisure of the inhabitsnts of
Addlestone and the neighbourho¢xI without distinction of gender. or of political. religious or other
opinions by associating the local aLrthoriti'es. voluntary organisations and inhabitants in a common effort
The strategies employed to achieve the Associations obj'ectrves are to:
Provide first class faciltties at an affordable cost for local groups and other charities as a
meeting place to carry out their own SFECtfic field of activity.
Provide facilities to the local communty as accommodation for wedding receptions. parties and
other personal adivrties.
Encourage spectfic recreational interests by offering 'Section Membership, and whereby those
groups become part of the Association. The 'Section$' cU￿endY include: badminton, keep frt,
children and adult drama and sequence dancing.
Organise events ttsvering concerts, outings and other events for the general public which also
provides addÉtional income towards the upkeep of the Centre.
Achievements and perfornianco
The Covid-19 pandemiG has controlled our operation for the whole of this year. We cl¢Jsed at the end of
March wrth the first Lockdown, had limited opening from July unts"l November vthh lockdown 2 and then
in De￿mber total lockdown 3 until the end of the financial year. However, we took all opportunities to
make the Centre a Covid SeGure environmerrt throughout this period with separate Entry at the rear of
the building and Exit through the front doors - Hand sanitiser stations throughoui the building, 2 metres
spacing floor markers and limited intemal seating and additional tables and chairs in the covered outside
area at the rear entran￿. Ail the rooms in the building were regularly spray sanitised. We continued to
update social media sites with our operational aky'lities and published advisory nOti￿S about Covid
regulations on our display screens and soaal media.
We took the opportunity during the Lockdown kkri¢)ds to urKlertake rna1ntenan￿ of the building and
facilities. This included a necessary update of the heating system in the building and the ventilation
system in the main Tulk Hall. These maintenance items cost many thousands of pounds which were
covered by aur reseNe funds but our loss for the year amounted to some £12.538. We re￿iVed nearly
£14,000 project fijnding from local trusts and from the National Lottery Communrty Fund. This money
could not be used during the pandemic but has LEen kept secure for use when we are fully operational.
This has been a trying time for the Association which operates wrih volunteers and 1 paid member of
staff. It is to this person, Vinny Mitchell. who operates as our Caretaker. Cleaner, Bookings Manager
and Customer Relations Manager. Wrthout his work and support through these difficult times we would
not have been able to Gontinue. We give sincere thanks and respect to him from the Executive group
and Members Committee for all his V￿rk and friendship.
What of the Future? We have not been idle in preparing for the time "after Covid-19°. We have been
planning and setting up new provisions and activities and working towards employing part time workers
to develop more community artivities and support groups. The Café wll be further developed to provide
more snacks and hot fo¢xI and we V￿11 continue to develop the project started over a year ago of regular
free lunches.
The Addlestone Community Centre is probably the largest and best equipped Centre in the County. We
are srtuated in the middle of the Communty of Addlestone. In the past 2 years we have increased the
monthly footfall by over 50% and are wmmitied to further increase in the coming year. We have a great
P8ge 2

Achievements and perforniance cont.
group of volunteers who act as Stewards in reception and support our major events. We have a pr
active Executive Team and a supportive General Cornm￿ee.
We also have exceptional support from Runnymede Borough Council through their Local Development
Officers. We are the Communty Centre in the Centre of the Communty committed to be a safe,
supportive and active resource for local restdents and other local ageft￿es.
Plans for future periods
Projects being considered ar
al Refurbishment or replaoment of chairs and other fumishings as and when required. Continued
upgrading of the decoration of the rooms arKI facilitw.
b) We will continue to activety promote activittes for recognised needs with the resources in the Centre
using volunteer helpers and with the help of appropriate support agencies. This will include
developing social facilrties within the Café Project
c) Develop the Centre as a resour￿ base for meetings and support of local communty residents and
organisations. This to be with the cooperation of other support agencies.
d) Ultimately would seek to be seen as the recreational centre of the communty of Addlestone
offering help, support, activities and entertainment to all people living in the area. The fundamental
goal is to be a welcoming, safe and hiendly Centre.
Financial Review
Longer term plans V￿11 aim to achieve an ongoing balance between income and running costs. It is
recognised that due to ageing. the ￿ntre maintenance costs will rise and major repla￿ment of items
(e.g. boiler and roof) will become necessary in the long term. The fumishings in the ￿ntre will also need
to be monrtored and replaced as and when necessary.
The major source of income is from hiring the prernises to other groups. sections of the Association, and
the general public for parties. receptions etc. but due to the Coronavirus pandemic Income from these
decreased dramatically during 202012021 and only achieved £24,424 (a decrease of approximately 730
on the previous year)
We were fortunate to receive £25,000 from the Govemment which has helped to defray the loss but we
were in the fortunate position that our funds were fairly high and did not have to touch our reserve
fund. June (our secretary) also made an appliG*ion to the 'Lottery Communty Fund. and received
£10,000 which has been set aside in the designated fund for fuiure projects
It is recommended that the level of reserves the charity should retain in the main account is £30,000.
ReseNes are needed to held over to cover any possible emergency repairs to the Centre and other
unforeseen expenditure. The level of available funds in the general account actually stood at £4,303.
page 3

Usage of the Centre
Regular users (mostly weekly or at least monthly)
Occasional (less than monthly)
One off bookings
Sections
20201121 2011>r20
426
1.679
13
7fj
24
121
18
365
Bookin
s taken
Total 463
1241
(Showing an decrease of 79.3% on the p￿VIouS year)
£780
£2.047
£337
regulor
cccosional
one off
sertions
Independent Examiners
A resolution was aC￿pIed at the Annual General Meeting that Graham Berry FCCA of Breckman &
Company Ltd be appointed as IndeFendent Examiner for the ensuing year
By order of the trustees
l Lee (Cha1￿3n)
M C Smith ffreasurer)
page 4

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lor
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page 5

BALANCE SHEET for Year ending 31st MARCH 2021
Notes
2021
Tangible Fixed Assets
Leasehold Building
Fumiture & Equipment
1,797,072
47,192
1,844.2PA
1,848,417
51,492
1,899,909
Current Assets
Debtors
Cash at Bank and in Hand
20
2,743
10
69.078
83,729
69,098
86,472
Current Liabilities
Income transferred from 2018119 account for 2019120 events
Creditors & Accruals
730
510
1.240
540
Current Assets Less total liabilities
68,558
85,232
1,912,822
1,985. 141
FINANCED BY:
Restricted Funds
58,980
60.370
Unrestricted funds
General Fund
Desonated Fund
337,126
41.989
377,909
30,000
379,115
Pemianent endowment
1,474,727
1.516,862
1,912,822
7.985, 741
THE NOTES ON PAGES 7 to 12 FORM PART OF THESEACCOUNrs
page 6

st
Notes to the Accounts for the year to 31 March 2021
1 Accountin
Policies
1.1 Basis of
arin
the accounts
The financial statements have been prepared in accordance with Accounting and Reporiing by
Charities.. Statement of Recommended Practi￿ applicable to Gharities preparing their accounts
in a¢cord3nce V￿th the Financial RetM)rting Stsndard applicable in the UK and Republic of
Ireland {FRS 102) (effective 1° January 2019)- (Charities SORP (FRS 102)
The charity meets the definition of public benefit entity under FRS 102. Assets and liabilsties are
initially recognised at historical cost or transaction value unless otherwise ststed in the relevant
accounting policy note{s).
1.2 Income resources
All incoming resources are included in the Statement of Financial Activities vthen the charity is
legally entitled to the funds. any perforniance conditions attached to the income have been met
lor are fully within the control of the chanty), there is suFficient ￿rtaInty that the receipt of the
income is considered probable and the amount can be reliably measured.
When donors specify that grant51donations are for particular restricted purposes, ￿lch do not
amount to preconditions regarding entttlemenL this income is included in incoming reSoUr￿S of
restricted funds when receivable.
1.3 Direct charitable ex
nditure
Direct charitable expenditure consists of costs irKurred, vthich directly relate to the furtheran
of the objeds of the charity.
All expenditure is induded on an accruals basis and is recognised when there is a legal or
constructive obligation to make payment, it is probable that settlement will be required and the
amount of the obligation can be measured reliably. All costs have been directly attributed to one
of the funGtional categories at the discretion of the Trustees.
1.4 VAT
All income and expenditure is shown gross of VAT. The net VAT payment or repayment for the
year is detailed in the Statement of Financial Activities.
1.5 Donatlons and
acies
Grantsldonations are recognised in incoming resources in the year in which they are receivable
except when donors specify that the grantsldonabons must be used in future accounting periods
(the income is then deferred to those peri¢)ds) or when donors impose conditions which have to
be fulfilled before the charity becomes entitled to use such income, the income is then deferred
and not included in incoming recourses until the precondf(ions for use are met.
1.6 Fund Accountin
Funds held by the Gharity a￿ either,
Unrestricted general funds
these are funds which can be used in accordance with the
haritable objects at the discretion of the Trustees.
Restricted funds- these are funds that can only be used for particular restricted purposes within
the objects of the charity. Restrictions arise when Spe￿ried by the donor or when funds are
raised for particular restricted pUr￿seS.
EndowTnent funds - these are funds th* have to be retained as capital for the benefrt of the
charity.
pagg 7

1.7 RevaluationlDe
reciation
Leasehold Property
Under the terms of the lease granted by Runnymede Borough Council the Addlestone
Communty Association has no p)wer to convert this asset to income. This asset has therefore
been included as a permanent endowmenL
A lease was granted in 2006 for a period of 50 years and depreciation is charged on a straight
line basis at 20k per annum_
Furniture and equipment
Furniture and equipment was valued in January 2006 at £100,000 in accordance with an
inventory carried out by the finance committee.
Depreciation is charged at 10% per annum on a reducing balan￿ basis on the value of fumiture
and equipment brought forward at the *inning of the year.
1.8 Dobtors
Trade and other debtors are recognised at the settlement amount due after any trade discount
offered. Prepayments are valued at the amount prepaid after taking account of any trade
discounts du8.
1.9 Cash at bank and in hand
Cash at bank and in hand includes cash and short temi highly liquid investments wth a short
maturity of three months or less from the date of acquisition or opening of the deposit or similar
account.
1.10 Creditors and Provisions
Creditors and provisions are recognised where the charity has a present obligation resulting
from a pasl event that wll probably result in the transfer of funds to a third party and the amount
due to settle the obligation can be measured or estimated reliably. Credtiors and provisions are
normally recognised at their settlement amount after allowng for any trade discounts due.
page 8

Anal
sis of Grants and Donatsons
Funds
Fund$
Funds
Total
Runnymede Borough Council
Covid-19 granl
Grants from Tesco
Lottery Community Fund
Donation from CO-OP
Amazon Smile
Communty Foundation
Miscellaneous
2,9¢XJ
25,000
1,500
10,000
1,989
17
1,800
59
25,000
1,500
10,000
1.989
17
Designated
Designated
1,800
59
1,800
41.465
43,265
Culturallsocial Events
Cultural and Social events are organised by the Entertainments Committee and the f1gures show
the gross income and expenditure of the Entertainments Account for the year. See page 14 for
a detailed account.
Sections
Each Sections holds cash and orlbank balances which are shown on page 11 and a summary of
their accounts is shown on page 15 of this report
200 club
The figure shown is the amount passed over from the 200 club into the main account during the
current year. A small bank balance is held in the 200 dub account but does not fomi part of
these accounts as the balance was considered immaterial.
2021
2020
Anal
sis of Unrestricted General Ex
nditure
General Repairs, servicing & Maintenan
Major Maintenane & Imrovements
Heating & Lighting
Cleaning I Caretaking I Waste Disposal l etc.
Operations co-ordinator
Café Expenditure
Workshop Tools
Magazine Printing
Stationery I Postage l Telephone
Insuran
Water Rate
Website & Computer costs
MIS￿lIaneOUS Expenditure
11,781
950
12,076
26.779
13,800
1,828
114
1,180
2,148
5,110
1,493
542
333
6,488
&700
14.710
30, 126
12,4
3,300
623
3.760
2416
6409
1211
587
78,134
87,780
2021
2020
Governance Costs
Independent Examination of the account
540
510
P8g8 9

Ana
is of other ex
nditure
Restricted Unrnstricted Endowment
Funds
Funds
Funds
Total
2020
Donations & Subscriptions
Chairman's Re￿P￿.0ft
Lunch Grant Expenses
Performing Right I PPL
Independent Examiners Fee
Depreciation
250
250
750
127
512
512
2,744
2,744
540
11,682
2416
2,678
42.135
56.495
56,450
3,190
15,216
42,135
60,541
60,223
Fixed Assets
Leasehold Fumlturelequipment
Property Unrestricted Restricted
Funds
Funds
Total
Costlvaluation
31st March 2020
Additions
2.546.284
130,877
850
58,668 2,735.829
850
As at 31st March 2021
2.546.284
131,727
58,668 2,736,679
De
reciation
31st March 2020
Change for year
Disposals
As at 31st March 2021
697.867
51.345
92.722
3.816
45.331
1.334
835.920
56,495
749.212
96.538
46,665
892,415
Net Book Values
31st March 2021
1,797,072
35,189
12,003 1,844,264
31 st March 2020
1,848,417
38,155
13,337 1.899,909
Break down of'add5tions' above
Leasehold Fumlturelequipment
Property Unrestricted Restricted
Funds
Funds
Totsl
Carpet deaning machine
New Screen for Colin Gasknn room
500
350
500
350
850
850
page 10

10 Cash at bank and in hand
2021
2020
Main Account
CU￿ent account
Deposit account
l yr Deposit account (reserve account)
4,303
13,277
30,000
73,064
1&000
30,000
47,580
58.064
Entertainments Account
Cash
Current account
Deposit account
Travel Trust account
100
1,206
1,825
65
1.461
1,824
65
3.196
3,450
Cash held in various accounts by sections
18,302
22,215
Total
69,078
83, 729
11 Movement in reserves
Restricted
Funds
Unrestricted
Funds
Pemianent
Endowment
Total
31 st March 2020
Surplusl(Deficit) for year
60.370
(1,390)
407,￿9
(28.794)
1,516,862
(42,135)
1,985,141
(72,319)
31st March 2021
58.980
379,115
1,474.727
1,912,822
12 Restricted Funds
Brought
Fofward
Incoming
resources
Outgoing
Transfers
Carried
FO￿rd
Fumrturelequipment
Leasehold property
Good Grub Club
31st March 2021
13.337
47,033
(1,334)
(1.3441
12,003
45,689
1,288
58.980
1,8
1,800
512
60,370
(512)
(2,678)
Part of this fund represents grants received for capitsl expenditure. The funds are transfered to
unrestricted funds over the expected useful lrfe of the assets.
13 Unrestricted Funds
Brought
Forward
Incoming
resources
Outgoing
Transfers
Carried
Forward
General Fund
Desi
nated Fund
Reserve Account
Lottery Community FurKI
Donation from c(￿0p
377,909
60.592
(101.375)
337,126
30,000
10.000
1,989
10,000
1,989
72,581
407,9)9
-101.375
379,115
page 11

14 Ana
sis of net assets between funds
Restricted Unrestricted
Funds
Funds
Pemanent
EndowTnent
Total
Fund balances at 31 st March 2021
are represented by
Tangible fixed assets
Net current assets
57,692
1.288
312.575
66.540
1.474,727
1,844,994
67,828
58,980
379,115
1,474.727
1,912,822
15 Trustees emoluments and reimbursed ex
The trustees received no remuneration during the year
The a9gre9ated amount reimbursed to trustees during the year was £451 (2019r20 £4.647)
and was related to direct charitable general expenditure
16 Staff costs
The Charity had no employees during the year
17 Related Pa
Transactions
During the year there were no related party transactions that required disdosure
page 12

INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES OF
ADDLESTONE COMMUNrrY ASSOCIATION
I reFOrt on the accx)unts of the Charity for the year ended 31 March 2021, whith are set out on pages
1 to12
Respecllve respon5ibllities of trustees and examlner
The Charity's Irustees are resrx)nsible fLY the PTeparation of ts acwints. The charity'5 trustees
consider thal an a￿lt is not required for this year under section 144(2) of the Charities Act 2011
(the 2011 Act) and that an independentexamination is needed.
It is my resFonsibility to.
examine the acGounts under section 145 crf the 2011 Act;
-follow the prO￿d￿reS laid (kwi in the General t￿re￿OnS given try the Charity
Commission undef sect¥)n 14515){b) ol Ihe 2011 Act; and
state ￿ether partic¥Jar mattets have Come to my attenti￿.
Basis of independent examinerfs report
My examination was caTTi&J out in XCOrdan￿ with general Directions gNen by the Charity
Commission. An examinatvjn includes a review of the accounting records kept by the charity and
a comparison of the accounts presented with those records. It also includes consideration of any
unusual items or disclosures in Ihe accounts. and seeking explanations from you as trustees
Con￿rning any such matters. The procedures undertsken do not provide all the evidence that
would be req￿red in an audit and consequenity no opirrion is gi¥en as to wthether the accounts
present a and fair Vie￿ and re￿t is limfted to those matters set out in the slatement
below.
Independent examinerfs State￿nt
In connection my examination, no matter has come to my attention:
1) which gives me reasonable cause to Ltlieve Ihat in any material resped, the requiremerrts:
- to keep aceountiw r￿ordS in accordarnx Section 130 of the 2011 ACL and
- to prepare accounts vthich accord ￿th the ¥counling reoyds and comply with the
a¢countin9 requirernents of the 2011 Act
have not ￿ nEt', or
21 to whrh. in my orAnion, attention SI￿k￿ L* drawn in crfder to ena)le a proper understanding
of the accounts to te rea(*ed.
Graharn Berry FCCA
8recknian & Company Ltd
Chartered CertIf￿d Accountants
49 SoLrth Molton Street
London
W1K 5LH
p¥13

ACA ENTERTAINMENTS ACCOUNT
RECEIPTS & PAYMENTS FOR YEAR ENDING 31st MARCH 2021
Surplus from Functions
(see below)
Irrterest
-255
Transfer to Main Account
General ExFEnditure
-254
Deficit for year
-254
-254
.254
Balance Brought For*ard
3.450
Deficit for year
-254
Balance Carried Forward
3,196
3,196
3,196
FUNCTION BALANCES
RECEIPTS
PAYMENTS
BALANCE
2019r20
2399
Band Concerts
Challenging Brass
Outings
525
2175
75
330
-255
5099
75
330
-255
Sub Total Brought down
Miscellaneous Expenditure
Interest on Deposit
75
330
-255
sub total
76
330
-254
Transfer to Main Account
TOTAL RECEIPTS & PAYMENTS
76
330
-254
Pago 14

00(fjoo
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J O (O Q)
ff) Ct c£ r£ o <
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page 15

STATEMENT OF ACCOUNT
YEAR ENDING 31st MARCH 2021
INCOME
Grants - Unrestricted
Grants - restricted
Donations restricted
Donations unrestricted
Hiring - General
- Sections
Magazine Adverts etc.
Membership
Entertainments
200 Club
Café Income
"Shed" Income
Interest on Deposit
Lottery Communty Fund
VAT
£29,400
£1,800
£2,065
£22.377
£2,047
£110
£260
£208
£188
£10,000
£1,887
TOTAL INCOME
£70.342
EXPENDITURE
General repairs & maintenance
Major mainenano & improvements
Carprtal - unrestricted
Heat & Light
Cleaning l Refuse I materials
Café Expenses
Magazine printing
Stationery & Printing
Postage &Telephone
Insurance
Water rate
Miscellaneous
Operations C¢x)rdinator
Donation &Subscripts'ons
Perfomiing Right Society & PPL
Websrtelcomputer costs
VAT
Our Shed
Independent Examiners fee
Lunch Grant - restricted
£11,781
£950
£850
£12,076
£26,779
£1.828
£1,180
£1,185
£963
£5.110
£1.493
£333
£13.800
£250
£2,744
£542
£390
£114
£540
£512
TOTAL EXPENDITURE
£83.420
SURPLUSIDEFICIT FOR YEAR
13.078
DEBTORSIACCRUAL 2019120
DEBTORSIACCRUAL 2020121
2019 BAD BEBTS - WRIThEN OFF
OPENING BALANCE 01104120
£2,214
£540
-£159
£58,064
CLOSING CASH BALANCE
£47,581
page 16