2025-12-31-accounts

AGM Minutes and Trustees Report of Walsham Le Willows Community Council (Registered Charity no. 278321) and Memorial Village Hall ( Registered Charity no. 304950) for the year ended 31st December 2025

Annual General Meeting held on Wednesday 24th June 2026 at 7.30pm in the Memorial Village Hall, Walsham le Willows, IP31 3BA

1 – Those present : Committee Members/Trustees : Trevor Roberts, Ian Bartholomew, Rob Matthews, Nick Tuck, Sarah Cousins, Cheryl Bartholomew, Shirley White, Karen Quinn and Catriona Brinkley.

Members of public also in attendance Sharon Laslett, Jean Neilsen and Mark Reynolds.

2- Apologies: None

3- Minutes of the AGM held on 25th June 2025 : Approved with no objections and the Chairman signed them o�.

• 4- Matters arising: None

• 5- Chairman’s Report; Trevor read out the report as follows

Good evening, and welcome to the Annual General Meeting of the Community Council.

Although I hold the title of Chairman, the truth is that the Council is a well-organised and e�icient team that runs remarkably smoothly, making my role a very easy one. For that, I would like to thank all members of the Council for their hard work, commitment and support throughout the year.

Firstly, thank you to Secretary Rob, for his invaluable guidance during meetings and for producing accurate minutes with impressive speed.

for overseeing our major capital projects.

My thanks also go to Cheryl for overseeing the production of the Walsham Observer, together with the dedicated team of volunteers who distribute it throughout the village.

A special thank you to Shirley, Karen and Sarah for their continued commitment to running the Co�ee Shop and Community Lunches month after month. Karen also deserves recognition for successfully maintaining our alcohol licence.

Thanks to Sarah and Mike for continuing our Picturehouse Nights, which have been extremely well supported, with each showing attracting a near full house.

Thank you to our Vice Chairman, Nick, for standing in for me when I was on holiday and for his willingness to set up and clear away tables and chairs at short notice whenever required.

My thanks also go to Ian Toulson BEM for his expertise in editing and producing the Walsham Observer.

Thank you to Gordon for maintaining and enhancing the Freeborn Garden, to Andy for keeping the grass neatly mown, and to Candy for ensuring that the hall remains clean, tidy and welcoming for all who use it.

The Community Council and Memorial Hall charities continue to thrive because of the enthusiasm, dedication and hard work of their members, supported in turn by the people of Walsham le Willows.

Long may that continue.

Thank you all for your support over the past year.

6- Treasurer’s Report: IB provided copies of the audited accounts along with the Independent Examiners report to the Trustees to all members at the meeting. The December 2025 for accounts covered the financial performance for the period to 31[st] both the Community Council and Memorial Village Hall.

IB made additional comments that the co�ee shop is going from strength to strength and similarly the Community Lunch is also enjoyed and well attended so we must thank all our helpers. IB also mention on expenses that cleaning costs will be increased this year after a period of stagnation and also Insurance costs will be higher due to among other things cover for our solar panels.

both the Community Council and the Memorial Village Hall charities was unanimously approved.

IB proposed we continue the appointment of Tracy Dougherty as Auditor which was unanimously approved.

Chairman Trevor thanked Ian for all his work as our Treasurer.

7- Election of Honorary O�icers – as nominated at meeting 3[rd] June 2026

At this point the Chairman passed over to our VC for the initial re-election of the Chairman after which the Chairman took over again.

CHAIR – Trevor Roberts proposed by SC seconded by SW - appointed

VICE CHAIR – Nick Tuck proposed by KQ seconded by SW – appointed

Treasurer – Ian Bartholomew proposed by SW seconded by NT – appointed

Secretary – Robert Matthews proposed by SC seconded by KQ – appointed

8 – Acceptance of Representatives from four Statutory Organisations

Sports Club – Robert Matthews

Parochial Church Council – Reverend Catriona Brinkly

Women’s Institute – to be nominated

Parish Council – Trevor Roberts

9 – Election of other Committee Members

Cheryl Bartholomew

Sarah Cousins

Karen Quinn

It was also proposed by IB and seconded by RM that Sharon Lasett be coopted onto the Committee which was unanimously agreed

10 – Trustee appointments

continue. It was suggested that Sharon Lassett having only just joined the Committee should be given time to settle in before considering whether or not to be a Trustee.

11 – Public Open Forum

the July issue of the Observer where he declared his wish to retire at the end of this year from editing the Observer after seven years.

This surely was a di�icult decision for Ian to make and it’s also one the Committee will have to spend time considering what to do next about the Observer and at this time we wish to minute our deep gratitude and thanks to Ian for all his hard work as editor of the Observer not just for the past 7 years but also over a long period of time.

Again, thank you Ian

It was pointed out that this was not the forum to bring up this matter however his thoughts were taken on board and mainly understood and it was suggested he should attend the next Parish Council meeting where such a discussion was more appropriate.

12 - Close

There being no other business Chairman Trevor closed the meeting at 8.03 pm

Robert Matthews, Secretary

Walsham-le-Willows Memorial Village Hall

Notes to accompany Income & Expenditure Accounts

Year Ended 31st December 2025

Income

1. Recycling income increased marginally to £1,148 (£1,118).

2. continued development and popularity of this weekly venture.

3. Similarly the uptake of our monthly Community Lunches continued to grow generating income of £3,976 (£3,753).

4. The donation of £500 (£1,310) was a legacy payment which was used to purchase two dedicated wooden garden benches.

5. Our Solar Energy installation generated income of £359 (£224) from the power fed back into the National Grid.

6. the Picturehouse events and annual village Quiz during the autumn and winter. Funds raised during the year amounted to £6,045( £4,453).

7. Hiring income grew modestly to £8,947 (£8,862).

Expenditure

1. Our weekly cleaning contract with Candy Cleaning continued throughout the year. Total cleaning costs (which included window cleaning) increased slightly to £2,312 (£2,193).

2. Energy system with our expenditure reducing to £3,102 (£4,453).

3. (£4,906). This reflected increased Co�ee Shop, Community Lunch and Picturehouse turnover and costs.

4. Insurance costs increased to £2,236 (£1,335) due to additional cover taken out to cover our Solar Energy and catering equipment.

5. The cost of repairs and renewals of £4,348 (£35,770) This included £2,737 for electrical works). The previous years expenditure included the capital spend of £32,404 on our Solar Energy system.

6. increased unit costs and a leak in one of the Ladies toilet cisterns prior to this being detected and repaired.

Reserves

Year-end reserves amounted to £36,517 (£28,466) of which £6,000 has been ringfenced for future car park repairs and £10,000 for a general contingency fund.

Walsham le Willows Community Council

Notes to accompany Income & Expenditure Accounts

Year Ended 31st December 2025

Income

1. Income from Observer adverts increased with £3,946 (£3,334) being received in year.

2. No donation envelopes were issued last year.

Expenditure

1. Observer printing costs increased slightly to £4,025 (£3,720).

Reserves

Year-end reserves totalled £603 (£617) which equated to the printing cost of two months editions of the Observer.

Walsham-le-Willows Memorial Village Hall Income & Expenditure Accounts Year Ended 31.12.25

Income Bottle / Paper Bank Bowling Green Rent Car Park Coffee Shop Community Council Community Lunch Donations Electricity FIT Fundraising Events Gift Aid Grants Hiring Charges Interest Pop Up Shop Total Expenditure Accountancy Fees Bank Charges Broadband Cleaning Community Council Electricity Equipment Fire Protection Fundraising Events Insurance Licences Rebuilding Project Refuse Repairs & Renewals Sundry Expenses Water Total Surplus Balance b/f Balance c/f Cash Current a/c Deposit a/c Bank balance Reserves Car Park General Available Funds	31.12.24 1,118.16 350.00 135.88 5,074.49 0.00 3,753.50 1,310.00 224.17 4,453.50 0.00 28,147.10 8,861.86 397.09 0.00 53,825.75 400.00 215.43 583.59 2,193.31 0.00 4,541.29 2,183.12 194.40 4,905.71 1,334.96 359.31 0.00 292.24 35,769.78 9.70 172.06 53,154.90 670.85 27,795.51 28,466.36 57.00 3,702.28 24,707.08 28,466.36	31.12.25 1,148.40 350.00 68.23 8,626.53 0.00 3,973.00 500.00 358.95 6,045.68 0.00 0.00 8,946.87 453.57 0.00 30,471.23
		480.00 247.21 625.26 2,312.37 88.13 3,102.14 238.80 366.11 7,045.14 2,236.49 551.04 0.00 302.38 4,348.17 13.76 463.74 22,420.74
		8,050.49 28,466.36 36,516.85
		90.50 1,812.79 34,613.56
		36,516.85
		5,000.00 10,000.00 15,000.00 21,516.85

7 The Coppi Gt Barton Suffolk IP312 Tel: [phone] Mob.. [phone] [e-mail] TJM DOUGHERTY LTD CHARTERED ACCOUNTANT INDEPENDE￿ EXAMINER'S REPORT TO THE TRUSTEES I report on the flliancia] ststements for the year ended 31 Decemkr 2025 which are attached. This report is made solely to the charity's trustee4 as a IK￿. in accordance with section 145 of the Charities Acts 2011 and Tegulations made under section 145(5Xb) of that Act. My work has been undertaken so that I might state to the charity's tn￿te¢S those matter51 atll required to state to them in an Independent Examinefs report and for no otheT pu4￿Se. To the fullest extent permitted by law. I do not accept or assume responsibÈity to allyone oth¢r than the cEwity And th¢ ¢hartty's trustees as a imxiy, for my wort for this report orthe opinions I have forn)e(L Respective responsibilities of trnsttt8 and examiner The charity's trustees are responsible for the preparatioll of the fillallcial ststement% and they consider that an audit is not required for the year (under section 144 of the Charities Act 2011 (the Act) and that an independent xamination is needed. It is my responsibilty to: examine the financial ststements (under section 145 of the Ath)" follow the Pr(Ked￿ laid down in the GeneTa] DiT￿tiO￿￿ given by the Clwity Commission (under section 145(5Xb) of the Act). and to state whether particular matters bave come lo my attenti(yn. Basis of indepeDdeDt examiner's rewtyrt My examination was ¢8rried out in accordance with General Directions given by the Charity Commission. An examination includes a review of the accounting recor(Ls kept by the charity and a comparison of the finaDcial statements presented with those records. It also includes consideration of any unllsual items or dis¢losw¢s in the financial statement4 and seeking explanations from the trustees concerning any s￿h matters. The procedures undertaken do not provid¢ all the ¢videnc¢ that would be required in an audiL and consequently no opinion is given as to whether the fmancial statements present a kne and fair view. al￿ the ￿POrt is limited to those matteTS set out in the statement below. Illdependent examiner's statement In comiection with my examinatio￿ no matter h&$ come to mv attention". (l) which gives me reasonable cause to believe that in any material reSp￿t the requirements: to keep accounting records in accordance with section 130 of the Act and. to prepar¢ financial statements which ac¢ord with the accounting ￿COrdS and c(4nply with the accounting requirements of the Act have not EKen me¢ or (2) to which. in my Opinio￿ attention should Ix dra1￿ in order to ¢nabl¢ a proper unda*anding of the financial statements to be reache Signed: cfAI Doug Tra¢y Dougherty. FCA Dated: 20 May 2026 TJM Dougheity is the trading name of TIM Dougherty Ltd Registered in England and Wales Co no: 7486117. Registere(l offKe: as above. CAEW

Isharn4&WIl lfttomÈ & Ex ndilurE Accounts Year Ended 31.12.2S Incorr 31.12.24 31.1225 8otYe I Paper Bank B￿￿Ing G￿n Rent Car Patk Coffee Shop Comrnun¥ty CounL71 Communty Lunth Donations Electriiity FIT Fundraising Events GiftAid Grants Hiring Charges Inte￿st Pop Up Shop 1.118_16 1.148.40 350.OJ 350.00 1￿.88 5,074.49 £626.53 3.753.50 1,310.(￿) Z24.17 4.453.50 6.045.68 3.973.(Kl 28.147_10 8,861.86 8.94&87 397.(Y3 53 825.75 30 71.23 Ac(ountaftGy Fees Bank Charges Broadband Cleaning Cornmunrty Counol Eledricity Equipment Fire Protection 480.( 24721 625.26 1312.37 88.13 3.102.14 238.80 21S.43 583.59 2.193.31 4.541.29 2.183.12 194.40 E 11 Fundraising Events Insuran ¢enix Rebuilding Prq Refuse Repairs & RerwréL8 Sundry Eyn585 Water 4,935.71 7.r145.14 1.334.￿ 1236.49 359.31 S51.04 2Y2.24 302.38 S5.769.78 4348.17 9.70 13.76 172.( 463.74 Totsl 20.74 Surplu$ 670.85 Q050A9 Balan￿ bff 27,P35.51 4466.36 Bala￿e cjf 16.85 Cash Current alc Deposrt alc 9050 3.702 1.812.79 24,707.08 34 613.56 Bank balar 28 466.36 36 16.85 Resetves Car Park General 6,OWJ.00 1&000.00 Available Funds