2022-03-31-accounts

MINUTES OF LITTLE WALDINGFIELD PLAYING FIELD

ANNUAL GENERAL MEETING

24TH MAY 2022 @ 7.30pm

THE PAVILION

1. In Attendance: Trevor Hurrell; Jennie Jordan, Barbara Campbell; Sanna Westwood; Chris White

One member of the public.

1. Apologies: Sarah Kossick; Charlie Miller; Sarah Hurrell

2. Approval of Minutes: The minutes of the AGM held in 2021 were approved as an accurate record of the meeting.

3. Chairman’s Report: The Chairman reported that the pavilion upgrade was largely complete. Following a snagging inspection, a new, additional heater was fitted and outside sensor lights were identified as being necessary.

A concrete slab was laid outside the shed and garage, which has made access to bth storage units safer.

5. Financial Report:

Income: Several COVID grants were received because the Pavilion pays Business Rates. These grants helped fund the refurbishment of the Pavilion, which was in serious need of renovation. The 100 Club income higher than in previous years, due in part to several winners donating their winnings back to the pavilion. Donations were also up. The Pop-Up Pub generated a good income

Expenses: The new fencing that has been erected round the children’s play area is, unfortunately, of a poor quality. The contractor came with good recommendations and also submitted a reasonably priced quote for the work. He has returned and completed some remedial work, but there is more to be done.

As at 31st March 2022, Income at the bank - £17,129 Cash in hand - £748

There was a lengthy discussion about further improvements that might be undertaken to make the best use of the funds available, with the understanding this was £17,129. Ideas included; purchasing a new tractor (Ivan Carter to be approached about possible costings); renovating the tennis court; marking out a

football court; installing outside showers and toilets; installing adult fitness equipment. It was later confirmed, by JJ via email on 26th May, that the current balance at the bank is £1300. The difference as a result of the purchase of new furniture since the start of this financial year (2022/2023).

TH reported that he had received a complaint about parking in Grove Avenue by people using the playing field. There was a suggestion that the barrier installed at the entrance to the PF from The Street be removed. Following discussion about the original reasons for the barrier’s installation it was decided to retain the barrier.

It is now possible for payments to be made to the PF via contactless card as a wifi card reader has been purchased.

1. Resignations/Elections: TH reported that after several years as Chairman he was hoping to step down from the role. The Committee agreed that more members were needed to share the load and also introduce ‘new blood’. How to attract new members was discussed and it was agreed that a proactive approach should be taken, starting at the Jubilee celebrations. In the meantime TH confirmed he is willing to continue in the role of Chairman.

Officers for 2022/2023; T Hurrell – Chairman S Westwood – Vice Chairman J Jordan – Treasurer B Campbell – Secretary Committee 2022/2023 C Miller S Kossick C White 100 Club 2022/2023 S Hurrell S Pope R Ridgeon L Smith

BC will liaise with JJ regarding taking over the role and responsibilities of Secretary.

1. AOB: CW will talk to Matt Foster about the Jubilee Beacon. SW will show RR how to operate the contactless card reader and also offer to show SP to help with the collection of 100 club subs.

Meeting closed at 8.40pm

Little Waldingfield Playingfield Annual account

04/21 to Mar 31, 22

Income		0
	100 club	1779
	Donations	80
	Pavilionhire	275
	Grants	21747
	sale of kitchen goods	50
	Pop Up Pub	2400
	Total	26331
Expenses
	100 club prizes	1040
	Water rates	201
	Electricity	62
	Rates	348
	Fence	4360
	Tractor insurance	124
	Building costs	8946
	Hoover	50
	cooker + fridge	105
	TENS licence	168
	Playground inspection	234
	Gate	50
	Pop up Pub	1020
	Keys	39
	scrapman	150
	sundries	570
	SumUp machine	35
	Glasses	77
	Skip Hire	375
	total	17954
				Balance	8377
				Balance Mar 21	9500
			TOTAL		17877

Banks accounts Ma	2022	17129
cash in hand		748
total		17877