cJrnD LAKENHEATH PLAYING FIELD ASSOCIATION Trustees Report.. 2021-22 ## _Trustees Report: 2021-22_ **Lakenheath Playing Field Association** is a registered charity (#304908), operating in Lakenheath, Suffolk. We are responsibile for the operation and upkeep of two large playing fields, Lakenheath Pavilion, and other facilities such as a multi-use games arena, and skate park. 2021-22 saw most COVID19 restrictions lifted across England, which meant for us our main source of income for the charity, hiring out Lakenheath Pavilion, was able to fully function again. Since the end of restrictions, we have received many bookings for the function hall, and also organised many events ourselves as a commitee. These events include our new and successful “Party on the Pitch” event, the return of Lakenheath Fete after a break in 2020 due to COVID19, live music events, and more. As an organisation, most of our financial outgoings consist of: business rates, waste removal, electricity/ utilities, building maintenance, grass maintenance, outdoor hard landscaping, equipment maintenance, bar stock, and staffing (both bar and cleaning). To cover the costs of these outgoings, our income is mostly built from: regular hiring agreements, such as from the local Cricket/Football clubs, Lakenheath Little Fishes, etc; one-off hall hires for events/bookings; bar takings; and fundraising from our own events. Throughout 2020-21, we received financial support from various government grants, as well as the Bounce Back Loan scheme. As a commitee, we hold regular meetings to discuss future plans and projects of the Lakenheath Playing Field Association. Our commitee currently consists of seven commitee members. Three of our commitee members are Trustees: Kevin Watts, Tracy Whitehand, and George Plumb. Our Chairperson is currently Kevin Watts; Vice Chairperson, Tracy Whitehand; Secretary, George Plumb; and Treasurer Graham Lodge. Looking forward to the rest of 2022 and beyond, we are hoping to have some “outdoor gym” equipment installed on-site, in partnership with the Lakenheath Neighbourhood Planning Group. Additionally, we have many events to come, including events for the Queen’s Diamond Jubilee, and more. The LPFA is an established and vibrant charity which, though facing recent challenges through COVID19, the recent loss of our Chairperson, and rising costs, has continued to be financially stable. We trustees are confident of the continued success of our charity and our “modus operandi” of providing a much needed facility for the village of Lakenheath. **lakenheathplayingfields.org** Page **2** of **2** **Eriswell Road, IP27 9AF** **DG3MRK2019TRUSTEESREPORTS2022-3** LAKENHEATH PLAYING FIELD ASSOCIATION STATEMENT OF ACCOUNT YEAR ENDED 31" DECEMBER 2020 CHARrrY NO: 304908 INDEX Page No: INDEPENDENT EXAMINEW5 REPORT RECEIFfs & PAYMENTS ACCOUNT STATEMENT OF ASSEfs & UABILrnES Inde ndent Examinerfs Re ort To the Trustees of Lakenheath Pla in Field Association On the Accounts for the Year Ended 31" December 2020 I report to the trustees on my examination of the accounts of the above charity, set out on pages 2 to 3, for the year ended 31 December 2020. Responsibilities and basis of report As the chariWs trustees, you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Att 2011 (the Act). I report in respert of my examination of the chariVs accounts carried out under section 145 of the Act and in carrying out my examination, I have followed all the applicable Directions given bythe Charity Commission under section 145151(b) of the Act. Independent Examinerfs ststement I have completed my examination. I confimi that no material matters have come to my attention in connection with the examination which gives me cause to believe that. in any material respect: The accounting records were not kept in accordance with section 130 of the Charities Att; or the accounts did not accord with the accounting records,. or the accounts did not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2CM)8 other than any requirement that the accounts give a 'true and fairf view, which is not a matter considered as part of an independent examination. I have no concerns and have come auoss no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. Graham J Lodge 12. Main Road Brookville Norfolk IP26 4RB J6 April 2022 LAKENHEATH PLAYING FIELD ASSOCIATION Recel &Pa ènts Account For the ear ended 31 December 2020 Receipts 2020 2019 Grants Fund raining Little Fishes Cricket Club Football Club Function room Bar takings Sale of containers Loan advances 18.554. 550.CM) 10,8tKI.iy) 8,220.00 1,066.00 5,400.C 1.750.C4) i.5￿.00 11.995.CQ 18,790.00 2,4￿.(￿1 7.QM).t)) 2,1￿.00 13,765.00 6.340.00 48.769.IXI 55,061.00 Payments Construction Rent Rates Water rates Refuse collection Electricity Insurance Cleaning tonsumables Cleaning labour Field maintenance Licences and stationery Loan repayments Bar stock Equipment purchases Maintenan Pest control Mi5cellaneou5 expense5 5.533.80 668. 471.93 498.71 5,OlXI.00 668.00 895.12 S71.51 813.54 10.$04.61 1.333.00 569.83 3.000.00 1.380.34 516.10 6.501.69 13,927.43 1,241.49 938.35 900.00 4,294.60 3.908.93 1,396.26 93.60 3,958.49 2,310.31 758.12 {19.598.15} 153,055.96) Excess for the year 29.170.85 2.C￿5.04 Cash fvnd5 last year-end 5,624.90 3,619.86 Cash fvnds this year-end 34,759.75 . 5.624.90 LAKENHEATH PLAYING FIELD ASSOCIATION Statement of Assets & Liabilities As at 31" December 2020 Cash Funds; Lloyds TSB Treasurerfs Account Bar float 34,155.75 Per Receipts & Payments Account £34 795.75 The charity has no other monetary assets Assets retalned for the charlWs own use; Land & buildings Plant & equipment Bar Stock Uabllities. Lloyds Bank loan Private loan- 8 Rutterford Private loan- D Gathercole The charity has no restricted funds or endowment funds. LAKENHEATH PLAYING FIELD ASSOCIATION STATEMENT OF ACCOUNT YEAR ENDED 31" DECEMBER 2020 CHARrrY NO: 304908 INDEX Page No: INDEPENDENT EXAMINEW5 REPORT RECEIFfs & PAYMENTS ACCOUNT STATEMENT OF ASSEfs & UABILrnES Inde ndent Examinerfs Re ort To the Trustees of Lakenheath Pla in Field Association On the Accounts for the Year Ended 31" December 2020 I report to the trustees on my examination of the accounts of the above charity, set out on pages 2 to 3, for the year ended 31 December 2020. Responsibilities and basis of report As the chariWs trustees, you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Att 2011 (the Act). I report in respert of my examination of the chariVs accounts carried out under section 145 of the Act and in carrying out my examination, I have followed all the applicable Directions given bythe Charity Commission under section 145151(b) of the Act. Independent Examinerfs ststement I have completed my examination. I confimi that no material matters have come to my attention in connection with the examination which gives me cause to believe that. in any material respect: The accounting records were not kept in accordance with section 130 of the Charities Att; or the accounts did not accord with the accounting records,. or the accounts did not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2CM)8 other than any requirement that the accounts give a 'true and fairf view, which is not a matter considered as part of an independent examination. I have no concerns and have come auoss no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. Graham J Lodge 12. Main Road Brookville Norfolk IP26 4RB J6 April 2022 LAKENHEATH PLAYING FIELD ASSOCIATION Recel &Pa ènts Account For the ear ended 31 December 2020 Receipts 2020 2019 Grants Fund raining Little Fishes Cricket Club Football Club Function room Bar takings Sale of containers Loan advances 18.554. 550.CM) 10,8tKI.iy) 8,220.00 1,066.00 5,400.C 1.750.C4) i.5￿.00 11.995.CQ 18,790.00 2,4￿.(￿1 7.QM).t)) 2,1￿.00 13,765.00 6.340.00 48.769.IXI 55,061.00 Payments Construction Rent Rates Water rates Refuse collection Electricity Insurance Cleaning tonsumables Cleaning labour Field maintenance Licences and stationery Loan repayments Bar stock Equipment purchases Maintenan Pest control Mi5cellaneou5 expense5 5.533.80 668. 471.93 498.71 5,OlXI.00 668.00 895.12 S71.51 813.54 10.$04.61 1.333.00 569.83 3.000.00 1.380.34 516.10 6.501.69 13,927.43 1,241.49 938.35 900.00 4,294.60 3.908.93 1,396.26 93.60 3,958.49 2,310.31 758.12 {19.598.15} 153,055.96) Excess for the year 29.170.85 2.C￿5.04 Cash fvnd5 last year-end 5,624.90 3,619.86 Cash fvnds this year-end 34,759.75 . 5.624.90 LAKENHEATH PLAYING FIELD ASSOCIATION Statement of Assets & Liabilities As at 31" December 2020 Cash Funds; Lloyds TSB Treasurerfs Account Bar float 34,155.75 Per Receipts & Payments Account £34 795.75 The charity has no other monetary assets Assets retalned for the charlWs own use; Land & buildings Plant & equipment Bar Stock Uabllities. Lloyds Bank loan Private loan- 8 Rutterford Private loan- D Gathercole The charity has no restricted funds or endowment funds.