ANNUAL REPORT AND UNAUDITED ACCOUNTS FOR THE YEAR ENDED 31 DECEMBER 2024 Charity number 304906 ## KEDINGTON COMMUNITY ASSOCIATION I N D E X P A G E _________________________________________________________________________________ CHARITY INFORMATION 3 TRUSTEES’ REPORT 4 - 5 INDEPENDENT EXAMINER’S REPORT 6 RECEIPTS AND PAYMENTS ACCOUNT 7 STATEMENT OF ASSETS AND LIABILITIES 6 NOTES TO THE ACCOUNTS 8 Page **2** of **8** KEDINGTON COMMUNITY ASSOCIATION CHARITY INFORMATION Charity name: Kedington Community Association Charity number: 304906 TRUSTEES The trustees during the year were: Professor Derek Jeffrey Raine MBE Anthony William Farr Stephen Brown Andrew Paul Davis ADDRESS Kedington Community Centre Arms Lane Kedington CB9 7QG ## INDEPENDENT EXAMINER Andrew Conquest, The Lodge, Upper Green, Felsham, Bury St Edmunds, Suffolk IP30 0PL BANKERS Lloyds Bank PLC, Warwick SOLICITORS Adams Harrison 52a High Street Haverhill Suffolk CB9 t}AR Page **3** of **8** KEDINGTON COMMUNITY ASSOCIATION TRUSTEES REPORT FOR THE YEAR ENDED 31 DECEMBER 2024 The trustees present their report and the accounts for the year ended 31 December 2024. Charity information set out on page 3 forms part of this report. The accounts have been prepared on the receipts and payments basis. This represents a continued return to our historical reporting format. The Trustees believe that the receipts and payments basis provides a more transparent and cost-effective account of the Association finances for members. ## STRUCTURE, GOVERNANCE AND MANAGEMENT The Kedington Community Association was established by its Constitution and Trust Deed dated 11 July 1968 It is unincorporated and was registered with the Charity Commission on 28 May 1970 Trustees are Elected by Members according to the Constitution ## AIMS AND OBJECTIVES (A) To advance education and to provide facilities in the interests of social welfare for recreation and leisure-time occupation with the object of improving the conditions of life of the inhabitants of Kedington and the neighbourhood. (B) To establish or to secure the establishment of a Community Centre. To further its objectives the Trustees of the Association are committed to providing a Community Centre and public open space which is accessible to the whole community. The principal aim of the Association is the upkeep and maintenance of the building and Meadow which surrounds it. Also, to enhance the amenities available, improve the environment and security of the area so that those who use the facilities provided by the Association do so in a safe and secure manner. ## ACHIEVEMENTS & PERFORMANCE The Association has continued with regular fund-raising activities. The annual Meadowlark week took place in the week of 9-15 June. For the Meadowlark Village Fete on the 14th the rain held off sufficiently to not affect attendance greatly, although income was somewhat down partly offset by reduced expenditure. The Classic Car show in July was also a successful regular. The KCA continues to produce the quarterly Village magazine. The Bobstock Music and Beer Festival in September was discontinued but will be replaced by a new event in 2025. Other regular activities included several Bingo Nights as well as the club and group meetings of the Film Club, Scouts, Cubs, Guides and Brownies. The Ketton Players were also back with the traditional pantomime for Jan 2024. The weekly café is strongly supported and has again received grant money to expand to a community hub providing subsidised hot meals and a warm environment once a week during the winter months. The café team also provided the traditional volunteers’ Christmas lunch and a new Santa event for younger villagers. We continue to welcome the Farmers Market to the Centre once a month. The Gentlemen’s Breakfast is another monthly regular which has continued to be well-supported. Page **4** of **8** The 50[th] anniversary of the opening of the Centre building was commemorated in February by a series of events including an exhibition and reception for people associated with the KCA over the years, a show put on by the youth groups and a cabaret referencing the original opening evening. This year also saw the completion of work, after a number of years, on the area in front of the library to provide raised flower beds and seating on a paved surface. The support of _Plug-In Suffolk_ for the EV charging points in the car park having ended in 2023 the Committee suspended their operation to avoid a significant financial overhead. Unfortunately attempts to find a company to take their management have stalled on the lack of 24 hour access so the facility remains inoperative. The KCA is also responsible for the maintenance of the surrounding Great Meadow. We were pleased to support the increase in football teams using the meadow and the Centre facilities. However, the changing rooms are not fit for purpose which restricts their use to junior teams. In part to address this issue of the development of the Centre to accommodate increased sporting activities and the pressure on the centre facilities the KCA formed a committee for the regeneration of the Centre (RoKCC). Planning permission for an extension to the existing changing facilities to create a Sports Pavilion and for a second hall has been granted. The RoKCC committee has now been expanded to include expertise in project management, architecture and fundraising. Public consultations were held on the plans and to raise awareness. For 2025 the focus will be on local fundraising to support grant applications. The trustees have exercised diligence in ensuring public benefit of activities through their membership of the Committee of the Association. FINANCIAL REVIEW During the year income of £53,441 (2023: £67,907) was received and payments were made of £52,228 (2023: £60,383) resulting in a surplus of £1,213 (2023: £7524). The income from donations, Meadowlark and other fundraising events, (especially the discontinued Bobstock festival) declined from 2023, but expenditure also reduced. Expenditure includes the completion of work on the library forecourt from restricted funds (£3527). Excluding this one-off item would give a surplus of £4,739 roughly in line with previous years. The current level of income is sufficient to cover maintenance and running costs of the Centre and enable the charity to deliver its aims and objectives. We expect utility costs, especially heating, to be stable as with income from regular events. The surplus will be added to our designated fund for the maintenance of the Centre. The growth of the fund is sufficient to meet expected refurbishment needs (the potential replacement of the wood hall floor and improved thermal insulation) but is not sufficient in itself to fund major developments. The Association will look towards an expansion of fund-raising activities and to grant income, particularly to improve the sports facilities. RESERVES POLICY The charity’s policy is to retain sufficient funds to meet its own expected future obligations for at least six months (unrestricted reserves) and the longer term ability to fund the maintenance and expansion of the Centre (designated reserves). The charity’s reserves at December 2024 were (2023 figures in brackets): unrestricted £29,089;(£24,985); restricted £3,469 (£6,996); designated £20,667 (£20,031). Approved by the trustees on 15 May 2025 ……………………………………………D J Raine – Chairman hl Page **5** of **8** ## INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES OF THE KEDINGTON COMMUNITY ASSOCIATION Independent Examiner’s Report Page **6** of **8** RECEIPTS AND PAYMENTS ACCOUNT FOR THE YEAR ENDED 31 DECEMBER 2024 Kedington Community Association: Registered Charity 304906 |**RECEIPTS**|**Total funds(£)**|**Lastyear**| |---|---|---| |Donations,legacies andgrants|411|2,708| |Fundraising|33004|44,216| |Interest|960|401| |Subscriptions|1822|3,516| |Hall Hire|10428|10,687| |LibraryPremises Hire|5898|5,727| |Other,Misc|918|651| |||| |**Gross Income**|**53441**|**67,907**| |**PAYMENTS(Unrestricted)**||| |---|---|---| |Cost of fundraisingevents|14447|22,703| |Advertisingand Promotional|65|142| |Repairs and Maintenance|3587|4,853| |Lighting& Heating|4215|9,898| |Water, Sewerage &Waste|2119|1,915| |Insurance|2909|879| |Telephone, Internet & Postage|523|488| |Premises expenses|703|1,704| |General Administrative expenses|2410|3,790| |Disposables|858|944| |Cleaning|5585|5,415| |Licenses|1352|985| |Equipment|4937|2,696| |Honoraria|975|1,100| |Other Prof. Services|3115|526| |Uncategorised|901|-4| |||| |**Total Payments(Unrestricted)**|**48701**|**60,383**| |**PAYMENTS(Restricted)**||| |---|---|---| |Community Garden|3527|| |**Total Payments (Restricted)**|**3527**|| Page **7** of **8** ||**Unrestricted**|**Restricted**|**Total**| |---|---|---|---| |Net of receipts/(payments)|4,739|-3,527|1,213| |Cash funds lastyear end|45,016|6,996|52,012| |Cash funds thisyear end|49,756|3,369|**53,225**| ||||| |Current Account|7,002| |---|---| |Deposit Account|25,328| |Savings Account|20,667| |PayPal|| |Cash|| |TOTAL|**53,225**| Signed on behalf of the Trustees: Sue Brown Treasurer Derek Raine Chairman Dated: 1. ACCOUNTING POLICIES BASIS OF ACCOUNTING These accounts have been prepared under the historical cost convention, on a receipts and payments basis, in accordance with Section 133 of the Charities Act 2011 and following the guidance for accounting for smaller charities issued by the Charity Commissioners. ## 2. INFORMATION REGARDING TRUSTEES Honoraria as agreed by the AGM are paid to the following named Trustees in their other roles: Ketton Review Editor – Derek Raine (£40) Page **8** of **8**