ANNUAL REPORT AND UNAUDITED ACCOUNTS
FOR THE YEAR ENDED
31 DECEMBER 2023
Charity number 304906
KEDINGTON COMMUNITY ASSOCIATION
I N D E X P A G E _______________ CHARITY INFORMATION 3 TRUSTEES’ REPORT 4 - 5 INDEPENDENT EXAMINER’S REPORT 6 RECEIPTS AND PAYMENTS ACCOUNT 7 STATEMENT OF ASSETS AND LIABILITIES 8 NOTES TO THE ACCOUNTS 9
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KEDINGTON COMMUNITY ASSOCIATION CHARITY INFORMATION
Charity name: Kedington Community Association Charity number: 304906
TRUSTEES The trustees during the year were:
Professor Derek Jeffrey Raine MBE
Anthony William Farr
Stephen Brown Andrew Paul Davis
ADDRESS
Kedington Community Centre Arms Lane Kedington CB9 7QG
INDEPENDENT EXAMINER
Andrew Conquest, The Lodge, Upper Green, Felsham, Bury St Edmunds, Suffolk IP30 0PL
BANKERS
Lloyds Bank PLC, Warwick SOLICITORS
Adams Harrison 52a High Street Haverhill Suffolk CB9 8AR
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KEDINGTON COMMUNITY ASSOCIATION TRUSTEES REPORT FOR THE YEAR ENDED 31 DECEMBER 2023
The trustees present their report and the accounts for the year ended 31 December 2023.
Charity information set out on page 3 forms part of this report.
The accounts have been prepared on the receipts and payments basis. This represents a continued return to our historical reporting format. The Trustees believe that the receipts and payments basis provides a more transparent and cost-effective account of the Association finances for members.
STRUCTURE, GOVERNANCE AND MANAGEMENT
The Kedington Community Association was established by its Constitution and Trust Deed dated 11 July 1968
It is unincorporated and was registered with the Charity Commission on 28 May 1970
Trustees are Elected by Members according to the Constitution
AIMS AND OBJECTIVES
(A) To advance education and to provide facilities in the interests of social welfare for recreation and leisure-time occupation with the object of improving the conditions of life of the inhabitants of Kedington and the neighbourhood.
(B) To establish or to secure the establishment of a Community Centre.
To further its objectives the Trustees of the Association are committed to providing a Community Centre and public open space which is accessible to the whole community. The principal aim of the Association is the upkeep and maintenance of the building and Meadow which surrounds it. Also, to enhance the amenities available, improve the environment and security of the area so that those who use the facilities provided by the Association do so in a safe and secure manner.
ACHIEVEMENTS & PERFORMANCE
For the Association 2023 has continued regular activities and added some new ones. The annual Meadowlark week took place in the week of 5-10 June with record attendance in sweltering heat for the Village Fete on the 10th. The Classic Car show in July and the Bobstock Music and Beer Festival in September were also successful regulars. A Barn Dance in February and a Rounders event in August were new. The KCA continues to produce the quarterly village magazine.
Other regular activities included several Bingo Nights as well as the club and group meetings of the Film Club, Scouts, Cubs, Guides and Brownies. The Ketton Players were also back with the traditional pantomime for Jan 2023.
The weekly café is strongly supported and has again received grant money to expand to a community hub providing subsidised hot meals and a warm environment once a week during the winter months. The café team also provided the traditional volunteers’ Christmas lunch.
The Coronation was celebrated with live streaming of the Palace event on Saturday and the big lunch on the Meadow on Sunday. It was satisfying that the Parish Council, Royal British Legion and the KCA came together to plan and execute these events for the Village.
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We continue to welcome the Farmers Market to the Centre once a month. The Gentlemen’s Breakfast is another monthly innovation which has continued to be well-supported.
The support of Plug-In Suffolk for the EV charging points in the car park having ended the Committee have suspended their operation to avoid a significant financial overhead but is in consultation with West Suffolk Council on ways to reinstate the facility.
The KCA is also responsible for the maintenance of the surrounding Great Meadow. We were pleased to support the increase in football teams using the meadow and the Centre facilities. However, the changing rooms are not fit for purpose which restricts their use to junior teams.
In part to address this issue of the development of the Centre to accommodate increased sporting activities and the pressure on the centre facilities the KCA formed a committee for the regeneration of the Centre (RoKCC). We have now been granted planning permission for an extension to the existing changing facilities to create a Sports Pavilion and for a second hall and Visitor Centre.
The accounts show a surplus for the year with income back to pre-Covid levels but expenditure continues to be heavily impacted by rises in utility bills.
The trustees have exercised diligence in ensuring public benefit of activities through their membership of the Committee of the Association.
FINANCIAL REVIEW
During the year total income of £65,590 (2022: £66,244) was received and payments were made of £58,033 (2022: £65,949) resulting in a surplus of £7558 (2022: £295).
The current level of income is sufficient to cover maintenance and running costs of the Centre and enable the charity to deliver its aims and objectives. We expect utility costs, especially heating, to decrease somewhat but the loss of Bostock Beer Festival will potentially reduce income leaving a somewhat similar surplus in 2024. This will be added to our investment fund. The growth of the fund is sufficient to meet expected refurbishment needs (the potential replacement of the wood hall floor and improved thermal insulation) but is not sufficient in itself to fund major developments. The Association will look towards an expansion of fund-raising activities and to grant income, particularly to improve the sports facilities.
RESERVES POLICY The charity’s policy is to retain sufficient funds to meet its own expected future obligations for at least six months and for the longer term ability to fund the maintenance and expansion of the Centre. The charity’s unrestricted general fund reserves at 31 December 2023 amounted to £24987 (2022: £37,461).
Approved by the trustees on 04/10/2024 ……………………………………………D J Raine – Chairman nth
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INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES OF THE KEDINGTON COMMUNITY ASSOCIATION
Independent Examiner’s Report
I have reviewed, without carrying out an audit, the Receipts and Payments Account and Movement of Funds on pages 7 and 8 for the year ended 31st December 2023. The review is therefore limited in scope.
Taking into account this limitation, I confirm that in my opinion, the accounts are in accordance with the books and records and show a true and fair position at 31st December 2023.
Andrew David Conquest
Chartered Accountant (retired)
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RECEIPTS AND PAYMENTS ACCOUNT FOR THE YEAR ENDED 31 DECEMBER 2023 Kedington Community Association: Registered Charity 304906
| RECEIPTS | Total funds(£) | Lastyear(£) |
|---|---|---|
| Donations,legacies andgrants | 2,708 | 5,120 |
| Fundraising | 44,216 | 42,018 |
| Interest | 434 | 21 |
| Subscriptions(inc transfers) | 1,166 | 1,027 |
| Hall Hire | 10,687 | 11,796 |
| LibraryPremises Hire | 5,727 | 5,561 |
| Other,Misc | 651 | 701 |
| Gross Income | £65,590 | £66,244 |
| PAYMENTS(Unrestricted) | ||
|---|---|---|
| Cost of fundraisingevents | 22,703 | 24,655 |
| Advertisingand Promotional | 142 | 115 |
| Repairs and Maintenance | 4,853 | 7,932 |
| Lighting& Heating | 9,898 | 10,115 |
| Water,Sewerage &Waste | 1,915 | 1,934 |
| Insurance | 879 | 2,207 |
| Telephone,Internet & Postage | 488 | 510 |
| Premises expenses | 1,704 | 4,410 |
| General Administrative expenses | 3,790 | 1,885 |
| Disposables | 944 | 808 |
| Cleaning | 5,415 | 4,668 |
| Licences | 985 | 1,129 |
| Equipment | 2,696 | 4,719 |
| Honoraria | 1,100 | 580 |
| Other Prof. Services | 526 | 282 |
| Uncategorised | -4 | |
| Total Payments(Unrestricted) | 58,033 | 65,949 |
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| General Fund surplus foryear 7557 Add Brought Forward 37461 Less transfer to Building Fund (designated) -20031 General Fund Carried Forward 24987 Statement of funds B/Fwd Movements C/Fwd Restricted Fund 6996 0 6996 BuildingFund(designated) 0 20031 20031 General Fund 37461 -12474 24987 Total of Funds 44457 7557 52014 ~~==a=e~~ |
General Fund surplus foryear 7557 Add Brought Forward 37461 Less transfer to Building Fund (designated) -20031 General Fund Carried Forward 24987 Statement of funds B/Fwd Movements C/Fwd Restricted Fund 6996 0 6996 BuildingFund(designated) 0 20031 20031 General Fund 37461 -12474 24987 Total of Funds 44457 7557 52014 ~~==a=e~~ |
General Fund surplus foryear 7557 Add Brought Forward 37461 Less transfer to Building Fund (designated) -20031 General Fund Carried Forward 24987 Statement of funds B/Fwd Movements C/Fwd Restricted Fund 6996 0 6996 BuildingFund(designated) 0 20031 20031 General Fund 37461 -12474 24987 Total of Funds 44457 7557 52014 ~~==a=e~~ |
General Fund surplus foryear 7557 Add Brought Forward 37461 Less transfer to Building Fund (designated) -20031 General Fund Carried Forward 24987 Statement of funds B/Fwd Movements C/Fwd Restricted Fund 6996 0 6996 BuildingFund(designated) 0 20031 20031 General Fund 37461 -12474 24987 Total of Funds 44457 7557 52014 ~~==a=e~~ |
General Fund surplus foryear 7557 Add Brought Forward 37461 Less transfer to Building Fund (designated) -20031 General Fund Carried Forward 24987 Statement of funds B/Fwd Movements C/Fwd Restricted Fund 6996 0 6996 BuildingFund(designated) 0 20031 20031 General Fund 37461 -12474 24987 Total of Funds 44457 7557 52014 ~~==a=e~~ |
General Fund surplus foryear 7557 Add Brought Forward 37461 Less transfer to Building Fund (designated) -20031 General Fund Carried Forward 24987 Statement of funds B/Fwd Movements C/Fwd Restricted Fund 6996 0 6996 BuildingFund(designated) 0 20031 20031 General Fund 37461 -12474 24987 Total of Funds 44457 7557 52014 ~~==a=e~~ |
|---|---|---|---|---|---|
| Represented by | |||||
| Current Accounts 6,101 Deposit Accounts 25,318 Savings Accounts 20,033 Pay pal Account 20 Cash Balances 542 TOTAL 52,014 ~~ee~~ |
|||||
| Signed on behalf of the Trustees: | |||||
| ee | a | ||||
| Sue Brown Treasurer Derek Raine Chairman | Sue Brown Treasurer Derek Raine Chairman |
Dated: 4/10/2024
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- ACCOUNTING POLICIES BASIS OF ACCOUNTING These accounts have been prepared under the historical cost convention, on a receipts and payments basis, in accordance with Section 133 of the Charities Act 2011 and following the guidance for accounting for smaller charities issued by the Charity Commissioners.
2. INFORMATION REGARDING TRUSTEES
Honoraria as agreed by the AGM are paid to the following named Trustees in their trustee roles:
Treasurer – Sue Brown (£250)
Secretary – Jenny Jones (£250)
Booking Clerk – Mark Armstrong (£200)
Membership Secretary – Linda Woodward (£200)
Honoraria as agreed by the AGM are paid to the following named Trustees in other roles:
Ketton Review Editor – Derek Raine (£40); Ketton Review Typesetting – Viv Brar (£80)
Other Honoraria: Ketton Review Distribution – George Bellamy (£60); Ketton Review Advertising Manager – Sue Davison (£20);
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