ANNUAL REPORT AND UNAUDITED ACCOUNTS
FOR THE YEAR ENDED
31 DECEMBER 2022
Charity number 304906
KEDINGTON COMMUNITY ASSOCIATION
I N D E X P A G E _______________ CHARITY INFORMATION 3 TRUSTEES’ REPORT 4 - 5 INDEPENDENT EXAMINER’S REPORT 6 RECEIPTS AND PAYMENTS ACCOUNT 7 STATEMENT OF ASSETS AND LIABILITIES 6 NOTES TO THE ACCOUNTS 8
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KEDINGTON COMMUNITY ASSOCIATION CHARITY INFORMATION
Charity name: Kedington Community Association Charity number: 304906
TRUSTEES The trustees during the year were:
Professor Derek Jeffrey Raine MBE
Anthony William Farr Stephen Brown Andrew Paul Davis
ADDRESS
Kedington Community Centre Arms Lane Kedington CB9 7QG
INDEPENDENT EXAMINER
Andrew Conquest, The Lodge, Upper Green, Felsham, Bury St Edmunds, Suffolk IP30 0PL
BANKERS
Lloyds Bank PLC, Warwick SOLICITORS
Adams Harrison 52a High Street Haverhill Suffolk CB9 t}AR
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The trustees present their report and the accounts for the year ended 31 December 2022.
Charity information set out on page 3 forms part of this report.
The accounts have been prepared on the receipts and payments basis. This represents a continued return to our historical reporting format. The Trustees believe that the receipts and payments basis provides a more transparent and cost-effective account of the Association finances for members.
STRUCTURE, GOVERNANCE AND MANAGEMENT
The Kedington Community Association was established by its Constitution and Trust Deed dated 11 July 1968
It is unincorporated and was registered with the Charity Commission on 28 May 1970
Trustees are Elected by Members according to the Constitution
AIMS AND OBJECTIVES
(A) To advance education and to provide facilities in the interests of social welfare for recreation and leisure-time occupation with the object of improving the conditions of life of the inhabitants of Kedington and the neighbourhood.
(B) To establish or to secure the establishment of a Community Centre.
To further its objectives the Trustees of the Association are committed to providing a Community Centre and public open space which is accessible to the whole community. The principal aim of the Association is the upkeep and maintenance of the building and Meadow which surrounds it. Also, to enhance the amenities available, improve the environment and security of the area so that those who use the facilities provided by the Association do so in a safe and secure manner.
ACHIEVEMENTS & PERFORMANCE
For the Association 2022 has been both back to normal and some new activities. The annual village fete (Meadowlark) took place in the week of 11-18 June with record attendance unimpeded by the intermittent rain on the 18th. The Classic Car show in July and the Bobstock Music and Beer Festival in September were also successful regulars. The KCA continues to produce the quarterly Village magazine.
Other regular activities included several Bingo Nights as well as the club and group meetings of the Film Club, Scouts, Cubs, Guides and Brownies. The Ketton Players were also back with the traditional pantomime for Jan 2023. The Centre received local authority funding for a new amplifier for the sound system.
The weekly café is strongly supported and has received grant money to expand to a community hub providing subsidised hot meals and a warm environment once a week. The café team also provided the traditional volunteers’ Christmas lunch.
The Queen’s Platinum Jubilee was celebrated over three days with the lighting of the beacon on Thursday, live streaming of Party in the Palace on Saturday and the big lunch on the Meadow on Sunday. It was satisfying that the Parish Council, Royal British Legion and the KCA came together to plan and execute these events for the Village.
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We welcomed the Farmers Market to the Centre once a month. The Gentlemen’s Breakfast was another monthly innovation which was well-supported.
A specially commissioned memorial to the airmen who died in the vicinity of the village during WW2 was unveiled in the Centre. New, more appropriate lighting has been installed to enhance the lobby area around the memorial. With the support of Plug-In Suffolk EV charging points have been installed in the car park.
The KCA is also responsible for the maintenance of the surrounding Great Meadow. We were pleased to support the increase in football teams using the meadow and the Centre facilities. However, the changing rooms are not fit for purpose which restricts their use to junior teams.
In part to address this issue of the development of the Centre to accommodate increased sporting activities and the pressure on the centre facilities the KCA has formed a committee for the regeneration of the Centre (RoKCC). One task has been to conduct a Village Survey.
The accounts show a small surplus for the year with income back to pre-Covid levels but expenditure being heavily impacted by rises in utility bills.
The trustees have exercised diligence in ensuring public benefit of activities through their membership of the Committee of the Association.
FINANCIAL REVIEW
During the year income of £66,244 (2021: £37,866) was received and payments were made of £65949 (2021: £39420) resulting in a surplus of £295. (2021 deficit of £1,554).
The current level of income is sufficient to cover maintenance and running costs of the Centre and enable the charity to deliver its aims and objectives. We expect utility costs, especially heating, to decrease somewhat generating a somewhat larger surplus in 2023, but not sufficient to fund major developments. The Association will look towards an expansion of fund-raising activities and to grant income, particularly to improve the sports facilities.
RESERVES POLICY
The charity’s policy is to retain sufficient funds to meet its own expected future obligations for at least six months. The charity’s unrestricted cash balance at 31 December 2022 amounted to £37,460 (2021: £37,165). With running costs around £22 000 pa the reserve policy implies a reserve of around £11, 000. In addition the charity holds within the cash reserve a designated fund for (a) anticipated future needs. (These include the refurbishment of the hall floor which is nearing the end of its life and the refurbishment of the toilets and changing room.) (b) as a contribution towards development of the hall to meet expanding needs once sufficient grant support is available.
Approved by the trustees on 26 May 2023 ……………………………………………D J Raine – Chairman
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INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES OF THE KEDINGTON COMMUNITY ASSOCIATION
Independent Examiner’s Report
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RECEIPTS AND PAYMENTS ACCOUNT FOR THE YEAR ENDED 31 DECEMBER 2022
Kedington Community Association Registered Charity 304906
| RECEIPTS | Total funds(£) | Lastyear |
|---|---|---|
| Donations,legacies andgrants | 5,120 | 17,294 |
| Fundraising | 42,018 | 12,138 |
| Interest | 21 | 5 |
| Subscriptions | 1,027 | 573 |
| Hall Hire | 11,796 | 2,456 |
| LibraryPremises Hire | 5,561 | 5,400 |
| Other,Misc | 701 | |
| Gross Income | 66,244 | 37,866 |
| PAYMENTS(Unrestricted) | ||
|---|---|---|
| Cost of fundraisingevents | 24,655 | 4,312 |
| Advertisingand Promotional | 115 | 0 |
| Repairs and Maintenance | 7,932 | 4,777 |
| Lighting& Heating | 10,115 | 5,206 |
| Water and Sewerage | 1,934 | 1,730 |
| Insurance | 2,207 | 1,709 |
| Telephone,Internet & Postage | 510 | 456 |
| Premises expenses(inc COVID) | 4,410 | 7,209 |
| General Administrative expenses | 1,885 | 1043 |
| Disposables | 808 | 252 |
| Cleaning | 4,668 | 2,825 |
| CommunityGarden | - | 2,650 |
| Licenses | 1,129 | 1,857 |
| Equipment | 4,719 | 1033 |
| Honoraria | 580 | 680 |
| AccountancyCosts | 282 | 703 |
| Other Miscellaneous | 28 | |
| Capital Expenditure(Car Park) | 2950 | |
| Total Payments(Unrestricted) | 65,949 | 39,420 |
| Net Receipts/(payments) | 295 | -1554 |
| 6,996 37,165 44,161 6,996 37,460 44,456 |
||
| Balance B/Fwd | ||
| Restricted | 6,996 | |
| Unrestricted | 37,165 | |
| 44,161 | ||
| Balance C/Fwd | ||
| Restricted | 6,996 | |
| Unrestricted | 37,460 | |
| 44,456 |
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Signed on behalf of the Trustees:
Sue Brown Treasurer Derek Raine Chairman
Dated:
1. ACCOUNTING POLICIES BASIS OF ACCOUNTING
These accounts have been prepared under the historical cost convention, on a receipts and payments basis, in accordance with Section 133 of the Charities Act 2011 and following the guidance for accounting for smaller charities issued by the Charity Commissioners.
2. INFORMATION REGARDING TRUSTEES
Honoraria as agreed by the AGM are paid per annum to the following named Trustees in their other roles:
Ketton Review Editor – Derek Raine (£40)
Treasurer – Sue Brown (£200)
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