ANNUAL REPORT AND UNAUDITED ACCOUNTS
FOR THE YEAR ENDED
31 DECEMBER 2021
Charity number 304906
KEDINGTON COMMUNITY ASSOCIATION
I N D E X P A G E _______________ CHARITY INFORMATION 3 TRUSTEES’ REPORT 4 - 5 INDEPENDENT EXAMINER’S REPORT 6 RECEIPTS AND PAYMENTS ACCOUNT 7 STATEMENT OF ASSETS AND LIABILITIES 6 NOTES TO THE ACCOUNTS 8
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KEDINGTON COMMUNITY ASSOCIATION CHARITY INFORMATION
Charity name: Kedington Community Association Charity number: 304906
TRUSTEES The trustees during the year were:
Professor Derek Jeffrey Raine MBE
Anthony William Farr Stephen Brown Andrew Paul Davis
ADDRESS
Kedington Community Centre Arms Lane Kedington CB9 7QG
INDEPENDENT EXAMINER
Andrew Conquest, The Lodge, Upper Green, Felsham, Bury St Edmunds, Suffolk IP30 0PL
BANKERS Lloyds Bank PLC, Warwick
SOLICITORS
Adams Harrison 52a High Street Haverhill Suffolk CB9 t}AR
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SOCIETY FOR NATURAL SCIENCES TRUSTEES REPORT FOR THE YEAR ENDED 31 DECEMBER 2021
The trustees present their report and the accounts for the year ended 31 December 2021.
Charity information set out on page 3 forms part of this report.
The accounts have been prepared on the receipts and payments basis. This represents a change from the accruals basis of previous recent reports and a return to our historical reporting format. The Trustees believe that the receipts and payments basis provides a more transparent and cost-effective account of the Association finances for members.
STRUCTURE, GOVERNANCE AND MANAGEMENT
The Kedington Community Association was established by its Constitution and Trust Deed dated 11 July 1968
It is unincorporated and was registered with the Charity Commission on 28 May 1970
Trustees are Elected by Members according to the Constitution
AIMS AND OBJECTIVES
(A) To advance education and to provide facilities in the interests of social welfare for recreation and leisure-time occupation with the object of improving the conditions of life of the inhabitants of Kedington and the neighbourhood.
(B) To establish or to secure the establishment of a Community Centre.
To further its objectives the Trustees of the Association are committed to providing a Community Centre and public open space which is accessible to the whole community. The principal aim of the Association is the upkeep and maintenance of the building and Meadow which surrounds it. Also, to enhance the amenities available, improve the environment and security of the area so that those who use the facilities provided by the Association do so in a safe and secure manner.
ACHIEVEMENTS & PERFORMANCE
The relaxing of Covid restrictions during the year has meant we can gradually get back to some version of normal. We have the return of the café and Ketton Players and many of our clubs, and we were also able to hold the volunteers’ Christmas lunch. After two years of cancellations, we are finally looking forward to the return of Meadowlark week and Bobstock. We’ve also got some new things underway with the monthly breakfast meetings. And we’ve got some events planned for the Platinum jubilee for which I’m delighted that we’re joining together with the Parish Council and Royal British Legion. And we now have the e-charging points in the car park.
On the state of the building there was nothing quite as major as the roof and car park which we did last year, but not trifling either. We will have an air quality monitor for the main hall with added ventilation which will help us keep the Centre safe.
The Meadow manager and the Monday team have kept the Meadow under control without compromising its natural charm.
Last December was a difficult time for our treasurer with uncertainty over the work of our accountant in preparing the submission of our accounts to the Charity Commission. Unfortunately our new accountant has proved equally unreliable, failing to produce anything despite having all the
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necessary documentation for almost a year and despite repeated promises. This has imposed considerable delay in reporting to the Charity Commission.
In consultation with our External Examiner we have decided to produce the accounts on the much simpler Receipts and Payments basis which is historically the way we used to operate, rather than the Accruals basis operated by our previous accountant. This means the relevant data can be produced straightforwardly from the accounting software by the Treasurer for presentation to the External Examiner. In the view of the Trustees this gives a more accessible picture of the financial state of the Association as a going concern.
The accounts show a small loss for the year, taking into account the grants we received for Covid support. We expect that the drop in income from the suspension of our main fundraising events and the hiring of the hall will be reversed in the forthcoming year enabling us to return to surplus before depreciation once the Covid grants are no longer available.
The trustees have exercised diligence in ensuring public benefit of activities through their membership of the Committee of the Association.
FINANCIAL REVIEW During the year income of £37,866 (2020: £36,052) was received and payments were made of £39420 (2020: £35,433) resulting in a deficit of £1,554 (2020: £619 surplus – see Note). The deficit for 2021 is adequately covered by reserves and will not affect the charity in delivering its aims and objectives.
Note: In 2020 major capital works on resurfacing the car park (£19,650) were partly funded from reserves. This was reported in the 2020 accounts which were prepared on an accruals basis. Revised to a receipts and payments basis for direct comparison with 2021 they would show a £18,484 deficit.
RESERVES POLICY The charity’s policy is to retain sufficient funds to meet its own expected future obligations for at least six months. The charity’s free reserves at 31 July 2022 amount to £37,165 (2020: £36,069).
Approved by the trustees on 26 May 2023 ……………………………………………D J Raine – Chairman
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INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES OF THE KEDINGTON COMMUNITY ASSOCIATION
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RECEIPTS AND PAYMENTS ACCOUNT FOR THE YEAR ENDED 31 DECEMBER 2021
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ACCOUNTING POLICIES BASIS OF ACCOUNTING These accounts have been prepared under the historical cost convention, on a receipts and payments basis, in accordance with Section 133 of the Charities Act 2011 and following the guidance for accounting for smaller charities issued by the Charity Commissioners.
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INFORMATION REGARDING TRUSTEES
Honoraria as agreed by the AGM are paid to the following named Trustees in their other roles:
Ketton Review Editor – Derek Raine (£60)
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