## **Trustees’ Annual Report for the period** ## **From 1 April 2022 to 31 March 2023** ## **Charity name: Horringer-cum-Ickworth Community Council** ## **Charity registration number: 304904** ## **Objectives and Activities** |Summary of the purposes of
the charity as set out in its
governing document|a) The provision, maintenance and management of a village
hall for use by the inhabitants of the area of benefit, without
distinction of political, religious or other opinions, including use
for meetings, lectures and classes, and other forms of
recreation and leisure time occupation with the object of
improving the conditions of life for the inhabitants.
b) To promote for the benefit of the inhabitants of the area of
benefit the provision of facilities for recreation or other leisure
time occupation or educational activity of individuals with the
object of improving the condition of life for the said inhabitants.
c) Such other charitable purposes for the benefit of the
inhabitants of the area of benefit as the Community council
sees fit.| |---|---| |Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or services
identified in the accounts.|**Provision of Community Centre (Village Hall)**: Village clubs
and societies are able to use the Centre for a wide range of
activities including baby & toddler group, gardening club, WI,
singers, dance classes, yoga classes, carpet bowls, good
neighbours scheme, markets. Additionally, ad-hoc private
bookings generate additional income. This year was the first
full normal year post-pandemic, and in fact showed a slight
increase on pre-pandemic numbers. On average we have seen
about 300 people per week attending regular events in the hall,
and around 2,500 attended ad-hoc events during the year, with
a total annual footfall of around 10-15,000.
**Promotion of events**: The previously annual Flower Show and
Fete did not take place again, but celebrations for the Queen’s
Platinum Jubilee were organised in June, including beacon
lighting, a successful fete in conjunction with the Church’s
strawberry tea, and a successful Quiz Evening. The Quiz
Evening was repeated later in the year, and the annual
fireworks display took place in November, and the Christmas
tree light-up took place as usual. A new venture started at the
end of the year (February & March), with the starting of a
monthly Film Club evening.
**Other activities**: The charity operates a ‘Little Lottie’ scheme,
in which a large number of villagers are stake-holders, and
approximately half the income of which is paid out as monthly
prizes.| |Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit|We have referred to the commission’s guidance on public
benefit when reviewing our aims and objectives and in planning
future activities, both as a management committee and as the
full community council which is attended by representatives of
village organisations. The trustees consider that the charity’s
activities reflect our aims and objectives.| |---|---| **Additional information (optional)** You may choose to include further statements where relevant about: Policy on grant making N/A Policy on social investment N/A including program related investment Contribution made by Volunteers run the community centre and organise and carry volunteers out community activities which enrich village life and create a good strong community. Other ## **Achievements and Performance** Summary of the main The Community Centre provides a place where community achievements of the charity, life can flourish, contributing to well-being and health and identifying the difference the addressing loneliness and providing educational activities. charity’s work has made to The improved facilities at the Centre of recent years (the new the circumstances of its audio-visual system and improved bar facilities) have made it beneficiaries and any wider possible to improve the delivery of these. The AV facilities in benefits to society as a particular have enabled the start of the new monthly Film whole. Club, which has been well-received as an opportunity for villagers to socialise and watch a film together on the big screen. ## **Additional information (optional)** You may choose to include further statements where relevant about: Achievements against objectives set Performance of fundraising activities against objectives set Investment performance against objectives Other ## **Financial Review** |**Financial Review**|| |---|---| |Review of the charity’s
financial position at the end
of the period|The charity is in a strong financial position. Bookings income
has now recovered to pre-pandemic levels, and indeed has
shown a slight increase. Grant funding to support community
projects and local well-being has enabled us to provide support
to local groups such as the carpet bowls club and yoga
classes. In-house provision of bar facilities for hirers of the hall
has also enabled some ancillary trading income to boost
booking income. We have been fortunate in having a fixed-
price energy contract in place until July 2023, and prices will
increase after this, but we are confident that a small increase in
charges from 2024 will enable us to remain in a strong position.
Income from other sources such as Little Lottie and waste
recycling have been maintained.| |Statement explaining the
policy for holding reserves
stating why they are held|We hold a minimum of £30,000 in reserve at any time, which
represents the anticipated running costs for one year.
Further reserves are held in anticipation of future significant
expenditure that may be required to maintain the Community
Centre – currently this includes renewal of the heating system
and upgrading the fire protection system, which continue to be
investigated.| |Amount of reserves held|£65,000–including £35,000 for future projects as noted above.| |Reasons for holding zero
reserves|N/A| |Details of fund materially in
deficit|N/A| |Explanation of any
uncertainties about the
charity continuing as a going
concern|N/A| |**Additional information (optional)**
You may choose to include further statements where relevant about:|**Additional information (optional)**
You may choose to include further statements where relevant about:| |---|---| |The charity’s principal
sources of funds (including
any fundraising)|Income from hiring the hall for community activities and for
private functions, including some ancillary trading (bar sales).
Fundraising from events and other activities.| |Investment policy and
objectives including any
social investment policy
adopted|N/A| |A description of the principal
risks facing the charity|Maintenance costs exceed income in the event of major works
becoming necessary, especially if unexpected;
People not prepared to stand as trustees making it difficult to
maintain a full quota on the team;
Fire in the Community Centre;
Vandalism to the Centre;
Injury at an event run by the Community Council;
Injury suffered by hirers using the Community Centre;
Failure of systems at the Centre affecting hirers (eg blocked
toilets)
Safeguarding issues.| |Other|| ## **Structure, Governance and Management** |Description of charity’s
trusts:|| |---|---| |Type of governing document
(trust deed, royal charter)|Set up by order: scheme dated 13/03/2006 and amended on
06/07/2011 and 23/06/2014| |How is the charity
constituted?
(e.g unincorporated
association, CIO)|Trust| |Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees|At the AGM five honorary officers are elected as trustees
(chair, vice-chair, secretary, community council treasurer,
village hall treasurer); two further trustees are nominated as
representatives by the Horringer-cum-Ickworth Parish Council
and the Horringer Social Club; between two and four further
trustees are elected at the AGM; the trustees may co-opt up
to three further trustees. Community Council members
eligible to stand for election as trustees include one member
appointed by each affiliated organisation and further
members elected at the AGM.| |**Additional information (optional)**
You may choose to include further statements where relevant about:|**Additional information (optional)**
You may choose to include further statements where relevant about:| |---|---| |Policies and procedures
adopted for the induction and
training of trustees|New trustees are provided with documents detailing the
charity’s history, structure and management, and also the
constitution, terms and conditions of hall hire and the latest
annual report and accounts. They are also asked to read the
guidance for trustees as advised by the Charity Commission.| |The charity’s organisational
structure and any wider
network with which the
charity works|| |Relationship with any related
parties|Titles to freehold and leasehold land are vested in the
Horringer-cum-Ickworth Parish Council as Custodian
Trustees.| |Other|| ## **Reference and Administrative details** |Charity name|Horringer-cum-Ickworth Community Council| |---|---| |Other name the charity uses|| |Registered charity number|304904| |Charity’s principal address|Horringer Community Centre
The Street
Horringer
Bury St Edmunds
IP29 5RU| ## **Names of the charity trustees who manage the charity** |1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20|**Trustee name**|**Office (if any)**|**Dates acted if not for**
**whole year**|**Name of person (or body)**
**entitled to appoint trustee**
**(ifany)**| |---|---|---|---|---| ||Gordon Hughes|Chair|To 28/11/2022|| ||Janette Emerson|Secretary||| ||Rachel Davies|Community Council
Treasurer||| ||Janice Sylvia Frost|Village Hall
Treasurer||| ||Euan David Robert
Brierley|Vice-Chair from
14/11/2022||| ||Colin Knight|||| ||BarryHastings|||| ||John Porter||Until 25/7/2022|| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| – Corporate trustees names of the directors at the date the report was approved **Director name** none Name of trustees holding title to property belonging to the charity |**Trustee name**|**Dates acted if not for**
**whole year**|| |---|---|---| |none||| |||| |||| |||| |||| |||| ## **Funds held as custodian trustees on behalf of others** Description of the assets none held in this capacity Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for safe custody and segregation of such assets from the charity’s own assets ## **Additional information (optional)** ## **Names and addresses of advisers (Optional information)** **Type of Name Address adviser** none **Name of chief executive or names of senior staff members (Optional information)** none ## **Exemptions from disclosure** Reason for non-disclosure of key personnel details N/A ## **Other optional information** N/A ## **Declarations** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** **Signature(s)** E Brierley J Emerson **Full name(s)** Euan D R Brierley **Position (eg Secretary, Chair, etc)**[Vice Chair ] Janette Emerson Secretary **Date** 22 May 2023 ## **Horringer-cum-Ickworth Community Council** ## **Charity Number 304904** ## **Receipts and Payments Accounts** **For the Period from 1 April 2022 to 31 March 2023** ## **Receipts and Payments** |**Receipts**|**Un**|**restricted Funds**|**Restrict**|**Restrict**|**ed Funds**|**ed Funds**|**Total Funds**|_Previous Years_
_2021/22_| |---|---|---|---|---|---|---|---|---| |||**General Fund**|**Activities & Events**
**Fund**|**Platinum**|**Jubilee Celebrations**
**Fund**|**Hirers**
**A/C**||| |Hall Bookings
Hire Fees
Set-up & Cleaning Charges for Hirers
Bar Arrangement Fees
Bar Sales
Grants:
Platinum Jubilee Grant (restricted)
Parish Council
Parish Council (restricted)
COVID-19 Support Gramts
Other Grants
Other Grants (restricted)
Donations
Donations (restricted)
Horringer Diary Adverts
Waste Recycling
Bottle Bank
Clothing Bank
Little Lottie Subscriptions
Events
Jazz Evening (10 Apr 2022)
Ticket Sales
Platinum Jubilee (5 Jun 2022)
Quiz Evening Ticket Sales
Bonfire Night (5 Nov 2022)
Gate
Refreshment Sales
Quiz Evening (19 Nov 2022)
Ticket Sales
Raffle
Film Club (13 Feb & 13 Mar 2023)
Ticket Sales
Garage Sale Bookings (15 Apr 2023)
Social Club
Insurance contribution (1/4)
Water Rates contribution (1/2)
Pump Maintenance contribution (1/2)
Other Income|(£ 19,157)
(£
1,285)
(£
105)
(£
7,933)
**(£ 28,479)**
**(£**
**-)**
(£
1,663)
**(£**
**1,663)**
(£
1,262)
(£
119)
**(£**
**1,381)**
(£
2,942)
**(£**
**2,942)**
(£
40)
(£
40)
(£
1,565)
(£
742)
(£
2,307)
(£
580)
(£
110)
(£
690)
(£
145)
(£
145)
(£
50)
(£
50)
**(£**
**3,232)**
(£
451)
(£
1,327)
(£
190)
**(£**
**1,968)**||||(£
1,980)
**(£**
**1,980)**
(£
750)
**(£**
**750)**||**(£**
**28,479)**
**(£**
**1,980)**
**(£**
**1,663)**
**(£**
**1,381)**
**(£**
**2,942)**
**(£**
**-)**
**(£**
**750)**
**(£**
**-)**
**(£**
**-)**
**(£**
**-)**
**(£**
**3,232)**
**(£**
**1,968)**|_(£ 14,501)_
_(£_
_452)_
_(£_
_70)_
_(£_
_1,957)_
_(£_
_7,500)_
_(£ 10,667)_
_(£_
_362)_
_(£_
_700)_
_(£_
_165)_
_(£_
_250)_
_(£_
_654)_
_(£_
_1,676)_
_(£_
_2,947)_
_(£_
_2,648)_
_(£_
_980)_
_(£_
_396)_
_(£_
_600)_| |||||||||| |**Sub Total**||**(£ 39,666)**|**(£**
**-)**||**(£**
**2,730)**|**(£**
**-)**|**(£**
**42,396)**|_(£ 46,525)_| |**Asset and Investment Sales**||||||||| |Security Deposits collected||||||(£
4,470)|**(£**
**4,470)**|_(£_
_3,020)_| |**Sub Total**||||||**(£**
**4,470)**|**(£**
**4,470)**|_(£_
_3,020)_| |||||||||| |**Total Receipts**||**(£ 39,666)**|**(£**
**-)**||**(£**
**2,730)**|**(£**
**4,470)**|**(£**
**46,866)**|_(£ 49,545)_| 1 ## **Horringer-cum-Ickworth Community Council Charity Number 304904** **Receipts and Payments Accounts for the Period from 1 April 2022 to 31 March 2023** Receipts and Payments (cont) |Receipts and Payments (cont)|||||||| |---|---|---|---|---|---|---|---| |**Payments**|**Un**|**restricted Funds**||**Restricted Funds**||**Total Funds**|_Previous_
_Years_
_2021/22_| |||**General Fund**|**Activities & Events**
**Fund**|**Platinum Jubilee Celebrations**
**Fund**|**Hirers**
**A/C**||| |Hall Running Costs
Insurance
Water Rates
Electricity
Refuse Collection
Phone/Broadband
Sanitary Services
Premises Licence
Bookings Secretary Costs
Bookings Asst/Cleaner Costs
Cleaning Materials
Hall Bookings Costs
Set-up and Cleaning for Hirers
Bar Running Costs
Bar Stock
Bar Equipment
Bar Staff
Hall Maintenance
Electrical (inc Fire Alarm Inspection)
Sewage Tank Repair and Drainage
Dishwasher Service
Fire Safety Inspection & Maintenance
Window Cleaning
General Maintenance
Grounds Maintenance
Diary Printing etc
Little Lottie:
Prizes
Licence
Events
Platinum Jubilee Celebrations
Beacon Lighting (3 Jun 2022)
Gas for Beacon
Drinks
Quiz Evening (4 Jun 2022)
Fish and Chip Suppers
Prizes and Stationery
Eventbrite Fees
Fete (5 Jun 2022)
Band
Event Licence
Prizes
Ambulance Service Donation
Insurance
Electrical Services
Tree Planting (25 Mar 2023)
Other
Publicity Flyers/Leaflets
Donation for Church Flowers
Bouncy Castle for Hedgehogs
Jazz Evening Tickets (10 Apr 2022)
Bonfire Night (5 Nov 2022)
Fireworks
Charcoal and Batteries
Catering - Food
Catering - Mulled Wine
Catering - Soft Drinks
Event Licence
NT Bonfire Licence
Ambulance Service Donation|(£
1,804)
(£
3,183)
(£
4,289)
(£
504)
(£
340)
(£
708)
(£
427)
(£
1,258)
(£
3,378)
(£
822)
**(£ 16,713)**
(£
1,117)
**(£**
**1,117)**
(£
2,806)
(£
827)
(£
972)
**(£**
**4,605)**
(£
412)
(£
380)
(£
279)
(£
192)
(£
50)
(£
65)
(£
556)
**(£**
**1,935)**
(£
1,440)
**(£**
**1,440)**
(£
1,535)
(£
20)
**(£**
**1,555)**
(£
50)
(£
2,175)
(£
72)
(£
296)
(£
100)
(£
36)
(£
21)
(£
150)
(£
40)
(£
2,890)|||(£
110)
(£
192)
(£
301)
(£
530)
(£
62)
(£
19)
(£
611)
(£
250)
(£
21)
(£
144)
(£
40)
(£
197)
(£
300)
(£
952)
(£
262)
(£
281)
(£
250)
(£
100)
(£
631)
**(£**
**2,758)**||**(£**
**16,713)**
**(£**
**1,117)**
**(£**
**4,605)**
**(£**
**1,935)**
**(£**
**1,440)**
**(£**
**1,555)**
**(£**
**2,758)**|_(£_
_1,668)_
_(£_
_1,200)_
_(£_
_3,935)_
_(£_
_371)_
_(£_
_395)_
_(£_
_626)_
_(£_
_70)_
_(£_
_1,307)_
_(£_
_1,842)_
_(£_
_519)_
_(£_
_740)_
_(£_
_1,453)_
_(£_
_272)_
_(£_
_204)_
_(£_
_2,892)_
_(£_
_379)_
_(£_
_732)_
_(£_
_1,415)_
_(£_
_20)_
_(£_
_615)_
_(£_
_2,331)_| 3 |Quiz Evening (19 Nov 2022)
Fish and Chip Suppers
Prizes and Stationery
Publicity Flyers
Eventbrite Fees
Christmas Tree Light-Up (2 Dec 2022)
Film Club
Media
Licensing
Other Events
Welcome Booklet Printing
Grants for Community Activities:
Grant to Carpet Bowls Club
Grant to Calm with Caroline Yoga
Grant to Zoe Noble Yoga
Donations:
Community Action Suffolk
St Leonard's Church
Gifts for Retiring Trustrees
Payment Card Fees
Sundry Expenses|(£
479)
(£
68)
(£
71)
(£
7)
(£
625)
(£
-)
(£
135)
(£
539)
(£
674)
(£
-)
**(£**
**4,239)**
(£
62)
**(£**
**62)**|(£
479)
(£
68)
(£
71)
(£
7)
(£
625)
(£
-)
(£
135)
(£
539)
(£
674)
(£
-)
**(£**
**4,239)**
(£
62)
**(£**
**62)**|(£
90)
(£
149)
(£
61)
**(£**
**299)**|||**(£**
**4,239)**
**(£**
**299)**
**(£**
**62)**|_(£_
_96)_
_(£_
_436)_
_(£_
_55)_
_(£_
_475)_
_(£_
_14)_| |---|---|---|---|---|---|---|---| ||||||||| |**Sub Total**||**(£ 31,665)**|**(£**
**299)**|**(£**
**2,758)**|**(£**
**-)**|**(£**
**34,722)**|_(£ 24,062)_| ||||||||| 5 ## **Horringer-cum-Ickworth Community Council Charity Number 304904** ## **Receipts and Payments Accounts for the Period from 1 April 2022 to 31 March 2023** ## Receipts and Payments (cont) |Receipts and Payments (cont)|Receipts and Payments (cont)||||||||||||| |---|---|---|---|---|---|---|---|---|---|---|---|---|---| |**Asset and Investment Purchases**|||||||||||||| |Gazebos||**(£**|**225)**|||||||**(£**|**225)**|_(£_|_360)_| |Signs (Fireworks)||**(£**|**77)**|||||||**(£**|**77)**||| |Signs (Horringer Singers)||**(£**|**255)**|||||||**(£**|**255)**||| |Cutlery||**(£**|**17)**|||||||**(£**|**17)**||| |Bar Equipment - Fridges & Tills|||||||||||||| |New AV System||||||||||||_(£_|_7,079)_| |Heaters|||||||||||||| |Chairs|||||||||||||| |Roof Replacement|||||||||||||| |Dishwasher|||||||||||||| |Security Deposits refunded||||||||(£|4,290)|**(£**|**4,290)**|_(£_|_2,900)_| |**Sub Total**||**(£**|**574)**|**(£**|**-)**|**(£**|**-)**|**(£**|**4,290)**|**(£**|**4,864)**|_(£ _|_10,339)_| ||||||||||||||| |**Total Payments**||**(£ **|**32,239)**|**(£**|**299)**|**(£**|**2,758)**|**(£**|**4,290)**|**(£**|**39,586)**|_(£ _|_34,400)_| ||||||||||||||| |**Net of receipts/(payments)**||**(£**|**7,427)**|**(£**|**(299)**|**(£**|**(28)**|**(£**|**180)**|**(£**|**7,280)**|_(£ _|_15,145)_| |**Transfers between funds**||**(£**|**(28)**|||**(£**|**28)**|**(£**|**-)**|**(£**|**-)**|_(£_|_-)_| |**Cash funds last year end**||**(£ **|**74,579)**|**(£**|**626)**|**(£**|**-)**|**(£**|**120)**|**(£**|**75,325)**|_(£ _|_38,605)_| |**Cash funds this year end**||**(£ **|**81,978)**|**(£**|**327)**|**(£**|**0)**|**(£**|**300)**|**(£**|**82,605)**|_(£ _|_53,750)_| ## **Statement of Assets and Liabilities at the End of the Period** ||||||||||||_Previous_|_Previous_| |---|---|---|---|---|---|---|---|---|---|---|---|---| ||**Unrestricted Funds**||||**Restricted Funds**||||**Total**|**Funds**||_Years_| ||||**Activities & Events**||**Platinum Jubilee Celebrations**|||**Hirers**||||| ||**General Fund**||**Fund**||**Fund**|||**A/C**|||_2021/22_|| |**Cash Funds**||||||||||||| |Community Council Bank Account|(£ 33,989)||(£|327)|||||(£|34,315)|_(£ _|_33,143)_| |Management Committee Bank Account|(£ 42,197)||||||(£|300)|(£|42,497)|_(£ _|_39,433)_| |Bar Sum-Up Payments Account|(£|3,118)|||||||(£|3,118)|_(£_|_80)_| |Little Lottie Bank Account|(£|2,675)|||||(£|-)|(£|2,675)|_(£_|_2,670)_| |**Total Cash Funds**|**(£ 81,978)**||**(£**|**327)**|**(£**|**-)**|**(£**|**300)**|**(£**|**82,605)**|_(£ _|_75,325)_| |**Other Monetary Assets**||||||||||||| |Gift Aid Due on AV System Donation|||||||||**(£**|**-)**|_(£_|_-)_| ## **Investment Assets** None ## **Assets Retained for the Charity’s Own Use** Horringer Community Centre. Titles to freehold and leasehold land are vested in the Horringer-cum-Ickworth Parish Council as Custodian Trustees. Electric Heating System, including 8 Night Storage Heaters and 5 Convection Heaters Kitchen Equipment, including Oven and Hob, Food Warmer, Dishwasher, Water Boiler, Fridge, Freezer Audio Visual System with PA and Video Projection (installed in 2021 at a cost of £13,826.26) Sundry Chairs, Tables, Trestle Tables Four Gazebos bought in 2021 (2) for £359.98 and 2023 (2) for £225 Bar Equipment, including Fridges and Tills Bar Stock valued at £1034.06 at cost at 31/3/2023 ## **Liabilities** |**Liabilities**||||||| |---|---|---|---|---|---|---| |Balance Due for Cost of AV System||||**(£**
**-)**|_(£_|_-)_| |**Signed on Behalf of all the Trustees**||||||| |Signature||Print Name||Date of Approval||| |R Davies||RACHEL DAVIES||22 May 2023||| |J Frost||JANICE FROST||22 May 2023||| 7 ## **Independent Examiner's Report on the Accounts** ## **Report to the trustees/ members of Horringer-cum-Ickworth Community Council (charity no 304904) on accounts for the year ended 31 March 2021 set out on pages 1 to 3** I report to the trustees on my examination of the accounts of the above charity ('the Trust') for the year ended 31/03/2021 ## **Responsibilities and basis of report** As the charity trustees of the Trust, you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 'the Act'). I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act. ## **Independent examiner's statement** I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination which gives me cause to believe that in, any material respect: - accounting records were not kept in accordance with section 130 of the Act or - the accounts do not accord with the accounting records I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached. |**Signed:**
**Name:**
**Date:**|**Signed:**
**Name:**
**Date:**|**Signed:**
**Name:**
**Date:**| |---|---|---| |N J Hanford|NORMAN J HANFORD|22 May 2023| |**Relevant professional qualification(s) or body (if any):**||| |||| ## **Address:** - 3 Holly Close, Horringer, Bury St Edmunds 9