Hitcham Village Hall
Financial Statements Year Ended 30th April 2025 Charity number 304901
March Consulting
(East Anglia) Limited
Report to the trustees
Hitcham Village Hall | report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended 30/04/2025.
Responsibilities and As the charity's trustees, you are responsible for the preparation of the basis of report accounts in accordance with the requirements of the Charities Act 2011 (“the Act’). | report in respect of my examination of the Trust's accounts carried out under section 145 of the 2011 Act and in carrying out my examination, | have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
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Independent | have completed my examination. | confirm that no material matters have
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examiner's statement come to my attention in connection with the examination which gives me cause to believe that in, any material respect: e the accounting records were not kept in accordance with section 130 of the Charities Act; or
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e the accounts did not accord with the accounting records; or e the accounts did not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a ‘true and fair’ view which is not a matter considered as part of an independent examination.
| have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
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Name: | lan Coombes — March Consulting (East Anglia) Limited
Relevant professional | F.C.C.A. M.B.A. qualification(s) or body (if any):
Address: | Friday Lane Cottage
Hitcham Suffolk IP7 7NN
Hitcham Village Hall
Trustees’ Report for the year ended 30 April 2025 Charity Number - 304901
Principal address
12 Causeway Estate Hitcham Ipswich IP7 7NG
Trustees
The trustees who served during the year under review were:
Melanie Reiger
Deborah Martin Jenny Capper Janice Gant Dorothy Hounsell Robert Whiting Francis Hammond Jackie Brearley Julian Brearley Sue Leverett
Sarah Hammond - stepped down January 2025
Structure, governance and management
Charitable Trust registered in December 1969.
Objectives and activities
Fund raising events throughout the year instigated by the Village Hall Management Committee. e.g. village fete, quiz nights, bingo nights parish events, fund raising events including local produce show, Christmas fair etc.
This report was approved by the Trustees on 4 orucr/ 2025 by: Kon Jenny Capper \ Trustee
Hitcham Village Hall Notes to the accounts as at 30 April 2025
1 Accounting policies
Assets and liabilities are initially recognised at historical cost or transaction value unless otherwise stated in the relevant accounting policy note.
Income
Income is recognised in the period in which the charity is entitled to receipt and the amount can be measured with reasonable certainty. Income is only deferred when the charity has to fulfil conditions before becoming entitled to it or where the donor has specified that the income is to be expended in a future period.
Expenditure
All expenditure is accounted for on an accruals basis and is recognised when there is a legal or constructive obligation to pay. Expenditure has been classified under headings that aggregate all costs related to that category.
Tangible fixed assets
The cost of tangible fixed assets is written off over their expected useful economic lives, on a straight line basis, as follows: Equipment -over 5 years
Taxation
The charity is not liable to tax on its activities for the year.
Fund accounting
Funds helc Charitable Trust registered in December 1969.
(a) | Unrestricted general funds — these are funds which can be used in accordance with the charitable objects at the discretion of the trustees.
(b) Designated funds — comprise unrestricted funds that have been set aside by the trustees for particular purposes.
(c) Restricted funds — these are funds that can only be used for particular restricted purposes within the objects of the charity. Restrictions apply when specified by the donor or when funds are raised for particular restricted purposes.
Hitcham Village Hall Balance Sheet As at 30 April 2025
| As at 30 April 2025 | ||||
|---|---|---|---|---|
| 2025 | 2024 | |||
| Note | £ | |||
| Fixed Assets | ||||
| Equipment, fixturesand fittings | 2 | 693 | 992 | |
| Stock | ||||
| Bar Stock | 1,125 | 1,034 | ||
| Oil Stock | 650 | 650 | ||
| KV AAS) | 1,684 | |||
| Cash funds | ||||
| Cash atBank& BuildingSociety | 33,415 | 30,529 | ||
| Cash in hand | 690 | 352 | ||
| 34,105 | 30,881 | |||
| Debtorsand prepayments | 3 | 365 | 16 | |
| Creditorsand accruals | 4 | 476 | 279 | |
| Total netassets | 36,462 | 33,294 | ||
| Total reserves | 5 | 36,462 | 33,294 | |
| Approved bytheTrusteeson | tytnfeloruccy IOXO | |||
| (Kec. Jenny Capper |
Mykea Melanie Riege |
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| Treasurer | Chair |
Hitcham Village Hall
Notes to the accounts as at 30 April 2025
2. Tangible Fixed Assets
| Equipment, fixturesand fittings | 2025 | 2024 |
|---|---|---|
| £ | £ | |
| Cost | ||
| B/fwd | 2,238 | 2,238 |
| Additions Disposals C/fwd |
0 0 2,238 |
0 0 2,238 |
| Depreciation | ||
| B/fwd Charge fortheyear On disposals C/fwd |
1,246 299 0 1,545 |
834 412 0 1,246 |
| Net bookvalue | ||
| BroughtForward | £992 | £1,404 |
| Carried Forward | £693 | £992 |
| 3. Debtors | ||
| 2025 | 2024 | |
| £ | £ | |
| OtherDebtors | 365 | ie) |
| Hire Debtors | 0 | 0 |
| Prepayments | (9) £365 |
16 £16 |
| 4. Creditors | ||
| 2025 | 2024 | |
| £ | £ | |
| Creditors Hire Deposit refundable Accrualsand deferred income |
0 0 476 |
0 e) 279 |
| £476 | £279 | |
| 5. Reserve Funds | ||
| £ | £ | |
| Unrestricted General Funds BroughtForward Operating Profit FortheYear Transferto DesignatedMajor BuildingWorksFund MajorBuildingWorks LossForTheYear Unrestricted General FundsCarried Forward |
11,196 9,878 0 0 £21,074 |
11,780 -584 0.00 0.00 £11,196 |
| Designated MajorWorksFund Brought Forward Transferfromoperating bankaccount duringthe year Transferfrom Unrestricted General Fundsduringtheyear Designated FundsCarried Forward |
17,303 -6,960 0 £10,343 |
27,531 -10,228 0 £17,303 |
| FirstRespondersbrought forward Donations received(First Responders) Equipmentpurchased |
4795 250 0 |
1,600 3,195 0 |
Hitcham Village Hall
Detailed Statement of Financial Activities
for the year ended 30 April 2025
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|---|---|---|---|---|---|---|---|
|2025|2024|
|£|£|
|Operating|Income|
|Bar|Income|2,724|4,060|
|Food|income|305|185|
|Club &|Private|Hall|Bookings|-|Hire|4,677|4,384|
|Honey|Bees|Hall|Hire|11,114|10,531|
|Organised|events|receipts|2,188|3,917|
|Bingo|5,474|6,822|
|Raffles|2,142|1,764|
|Donations|received|2,806|1,445|
|Windfall|club|19|1,188|
|Recycling|705|621|
|Miscellaneous|ie)|130|
|Interest|receivable|0|-|
|Winter|warmer|-|
|Total operating income|32,154|35,046|
|Operating|Costs|
|Accountancy fees|494|250|
|Food|costs|465|571|
|Bar costs|1,451|2,558|
|Organised|events costs|983|1,502|
|Windfall|club|prizes|475|445|
|Bingo prizes and|incidental|costs|4,278|5,087|
|Rates & Water|545|2,481|
|Light and|heat|2,819|3,702|
|Cleaning|wages and|materials|2,150|2,336|
|Telephone|and fax|536|503|
|Insurance|1,541|1,004|
|Repairs and|maintenance|4,740|13,461|
|Health & Safety|0|-|
|Licences|329|270|
|Refuse Collection|302|255|
|Stationery,|printing and|postage|615|792|
|Gifts|0|-|
|Depreciation|302|412|
|Sundry|expenses- COVID|PPE|0|-|
|Total operating costs|22,026|35,630|
|Net Operating surplus for the year|10,128|-584|
|Transfer to|Designated|Major Works Funds|-|
|Net operating income|retained|for the year|
|Major|Building Works Account|
|Building Works|Income|
|Total Major Building Works Income|0|0|
|Building Works|Costs|=|900|
|Fix|rotten|timbers|
|-|3,127|
|Light|fittings|
|-|6,201|
|New|white|UPVC|French|Doors|
|Decorating|«6, 960__|ee|
|Total Major Building Works Costs|6,960|10,228|
|Net Cost|of Major|Building Works for the year|
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