Hitcham Village Hall Financial Statements Year Ended 30th April 2024 Charity number 304901 Hitcham Village Hall Independent Examinerfs Report for the period ended 30 April 2024 Independent Examinerfs Report to the Trustees of Hitcham Village Hall I report to the trustees on my examination of the accounts of Hitcham Village Hall for the year ended 30th April 2024. Responsibilities and basis of report As the charity trustees of the Trust you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 {'the Act'}. I report in respect of my examination of the Trust's accounts carried out under section 145 of the 2011 Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(51{bl of the Act. Independent examinels statement I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that In any material respect: accounting records were not kept in respect of the Trust as required by section 130 of the Act. or the accounts do not accord with those records; or 3. the accounts do not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a 'true and fair view which is not a matter tonsidered as part of an independent I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. February 2025 Hitcham Village Hall Trustees, Report for the year ended 30 April 2024 Charity Number- 304901 Principal address 12 Causeway Estate Hitcham Ipswich IP7 7NG Trustees The trustees who served during the year under review were.. Melanie Rieger Deborah Martin- appointed 28th June 2023 Jenny Capper Dorothy Hounsell Robert Whiting Francis Hammond Sarah Hammond Sue Leverett - appointed 1st November 2023 Jackie Brearley- appointed 28th June 2023 Julian Brearley - appointed 24th April 2024 James Fry - appointed 28th June 2023- stepped down 3rd October 2023 Janice Gant- stepped down 28th June 2023 Laurie Denton - stepped down 6th December 2023 Lynn Tolchard - stepped down 28th June 2023 Rosemary Muntus- stepped down 28th June 2023 Valerie 5isley- stepped down 28th June 2023 Structure, governance and management Charitable Trust registered in December 1969. Objectives and artivities Fund raising events throughout the year instigated by the Village Hall Management Committee. e.g. village fete, quiz nights, bingo nights parish events. fund raising event5 including local produce show. Christmas fai r etc. This report was approved by the Trustees on 24th February 2025 by: Jenny Capper Trustee Hitcham Village Hall Balance Sheet As at 30 April 2024 2024 2023 Note Fixed Assets Equipment, fixtures a nd fittings 992 1,404 Stock Bar Stock Oil Stock 1034 1130 650 1780 650 1684 Cash fund5 Cash at Bank & Building society Cash in hand 30529 353 30882 35702 823 36525 Debtors and prepayments 1579 Creditors and accrua15 279 377 Total net assets 33,278 40,911 Total reserves 33278 40911 Approved by the Trustees on Jenn pper Treasurer Melanie Riege Chair Hitcham Village Hall Detailed Statement of Flnanclal Activitles forthe yearended 30 April 2024 2024 2023 Operatlnt Income Bar Income Food Income Club & Private Hall Bookings- Hire Honey Bee5 Hall Hire OrEani5ed events receipts Bingo Raffles Donations received Windfall clu RecycliThg Nliscellaneous Interest receivable WintÈr warmer Total operatln8 income 4060 185 4384 3914 2205 4983 8356 3184 4268 3084 349 1236 763 10531 3917 6822 1764 1445 1188 621 130 303 45 5000 37690 35046 Operatin8 Costs Accountancy fees F¢Jod costs 8ar costs Or83nised events costs Windfall club priies Binso prizes and Incidental CD5t5 Rates & Water L￿ht and heat Cleaniryg wage5 and rnaterials Telephone and fax lrtsurance Repairs ar¢d maintenance Health & Safety Licences Refuse Collection Stationery, printing and postage 250 571 2558 1502 445 5087 2481 3702 2352 503 250 1945 974 2276 571 403Z -785 2907 2016 329 1301 2243 582 806 23 949 13461 270 255 792 100 284 19 20822 Depreciation Sundry expense5- COVID PPE Total operating costs 412 35647 Net Operatlni surplus for the year Transfer to DeslKnated Malor Works Funds Net operatlng income retained for thÈ year -600 16,868 -16500 £368 Major Buildbng Wvfks A¢¢ouni Building Work5 IncDme Total Malor Buildinz Work5 Income Buliding Works Costs Roof Ilepair C05t Electrical Upgrade Cost 8uilding Work5 C05t Oil Tank Radiators Fix rotten timbers Light fittin85 New white UPVC French Doors Total Major Bulldlng Works Cost5 3352 491 703 9(K) 3127 6201 10228 8969 Nei Costof Malor B￿lIdIng Works foy the year -10228 -8969 Hitcham Village Hall Notes to the accounts as at 30 Aprll 2024 2. Tanglble Flxed Assets Equiprnent, fixtures and fittings 2024 2023 Cost Bl￿d Additions Disposals C/fvid 2238 1114 1124 2,238 2238 Depreciation 81fwd Charge for the yeaf On disposals C/fwd 834 412 550 284 1,246 834 Net book value 8rought Forward £1.404 £564 Carried Forward £992 £1,404 3. Debtors 2024 2023 Hire Debtors Prepayments 288 1291 £0 £1.579 4. Creditors 2024 2023 Creditors Hire Deposit refundable Accruals 98 279 £377 279 £279 5. Reserve Funds Unrestricted GeFTreral Funds 8rou8ht Forward Opevattrng Profit For the Year Transfer to Designated Major Building Works Fund Unrestricted General Funds Carried Fofwafd 11.780 -6(NJ 11,412 16.868 116,5001 £11,780 £11,180 Designated Major Work5 Fund Brought Forward Major 8uilding Works Expenditure rransfer from Unrestricted Gener31 Funds during the year Designated Funds Carried Forward 27.531 -10.228 20,0 -8,969 16,500 £27,531 £17.303 First Respot)ders brought forward Oonations received Equipment purchased £1,600 £3,195 £0 £0 £4,932 -£3,332 £1.600 £4.795 TOTAL RESERVE FUNDS £33,278 £40.911 Hitcham Village Hall Notes to the accounts as at 30 April 2024 Charitable Trust registered in December 1969. l Accounting policies Assets and lia bilities a re initia Ily recognised at historical cost or transaction value unless otherwise stated in the relevant accounting policy note. Income Income is recognised in the period in which the charity is entitled to receipt and the amount can be measured with reasonable certainty. Income is only deferred when the charity has to fulfil conditions before becoming entitled to It or where the donor has specified that the income is to be expended in a future period. Expenditure All expenditure is accounted for on an accruals basis and is recognised when there is a legal or constructive obligation to pay. Expenditure has been classified under headings that aggregate all costs related to that category. Tangible fixed assets The cost of tangible fixed assets is written off over their expected useful economic lives, on a straight line basis, as follows: Equipment -over 5 years Taxation The charity is not lia ble to tax on its activities for the year. Fund accounting Funds held by the charity are: (al Unrestricted general funds- these are funds which can be used in accordance with the charitable objects at the dlscretion of the trustees. (bl Designated fvnds-comprise unrestricted funds that have been set aside by the trustees for particular purposes. {cl Restricted funds - these are funds that can only be used for particular restricted purposes within the objects of the charity. Restrictions apply when specified by the donor or when funds are raised for particula r restricted purposes.