GREAT BARTON THANKSGIVING FUND (Registered Charity No. 304885)
Trustees Report and Accounts For the Year Ending 31st October 2025
Contents
Page 1 - Trustees Annual Report
Page 2 - Statement of Financial Activities |
Page 3 - Balance Sheet
Page 4 and 5 - Notes to the Accounts
Page 6 - Independent Examiner's Report
:
Great Barton Thanksgiving Fund (Registered Charity No. 304885) Trustees Annual Report for the year ended 31st October 2025
The Trust and its Purpose
The Trust was formed in 1948 following a transfer of land by the West Suffolk County Council to the Great Barton Parish Council (as Custodian Trustees). The property to be held for the purpose of a recreation ground and playing field for the benefit of the inhabitants of Great Barton and its immediate vicinity and to erect such buildings as may assist in the educational, social, moral and physical well-being of the inhabitants without distinction to political opinion or religious faith.
The general management, control and development of the Trust Premises and their use is undertaken by a Management Committee of volunteers (the de facto trustees) consisting of four members elected at Annual General Meetings and one member appointed by each of the Village Organisations and two members appointed by the Great Barton Parish Council. The Committee may in addition co-opt not more than two members to represent interests not represented by any Organisation. The year’s Activities In carrying out their role the Management Committee have had regard to the guidance of the Charity Commission on public benefit. No extensions have been made to the premises during the year but the existing facilities have been well maintained. :
The Village hall has been well used in the past 12 months. The activities for the year resulted in a financial surplus of £4,111 from an income of £32,308. As,a result, the funds carried forward to the following year amounted to £86,999 including the restricted Fuel Allotment Fund of £1,493, leaving unrestricted funds carried forward of £85,506. The trustees have earmarked £30,000 as a Contingency Reserve against possible future loss of Income. Whilst the trustees have no immediate plans for an extension to the Hall, they have earmarked £46,000 to a Maintenance/Repair/Building Fund and to make further improvements in due course.
Voluntary Work Much of the routine work in the running of facilities is completed by the Trustees and other volunteers. This includes much of the routine maintenance, providing Caretaking, hall security, fund raising events, non-routine cleaning and all Administration. Without this commitment the Charity would struggle to exist.
Trustee Changes in the period —
New Trustees — .
Current Management committee members:
Mr Peter Fisk (Hon. Chairman), Mr Graham Tee (Hon. Treasurer), Mrs Jean Campbell Mr William Charnaud, Mr Jan Morgan, Mrs Julie King, Mr Duncan Ayling, Mrs Maggie Dunn (Hon Vicechair), Mrs Maggie Redshaw, Ms Diana Bilverstone.
These reports and accounts have been prepared and agreed by the Committee.
Page 1
Signed on behalf of the Committee Graham Tee 17" December 2025
GREAT BARTON THANKSGIVING FUND
(Registered Charity No: 304885)
Statement of Financial Activities for Year Ending 31st October 2025
| 2023/24 2024/25 |
|---|
| £ Note £ |
| Income |
| Charges for use offacilities |
| eo cellne pe UeC ee ae 8 IC os ic ee pee es ih CS CIEICC A ee eee ee eeeae iz. |
| BCU eee UC SeSC ee ee ee a eo Oo Gs Ct as ae geo Micecleneous neem 2,583 Deposit a/c Interest S 2,983 30,903 Total Income eee = Se 32,3008 |
| Expenditure |
| Facilities Operating costs |
| pi 100) eae SCSI ee ee ee ee ee = GOW os een engwee OL Oeeee ee Ss pe UICIIOST eee a oe BulgNGI |
| pe UE UG ocean ee ee I |
| 792 __———=s~P laying Field Maintenance -. =2492 ne (2 Oleh = 9 a 169 OUEE = 8 8 8 ee |
| ee |
| Bebe |
| 30,741 Total Expenditure — ge oe 28,197 |
| OE IC |
| _ 82726 Total Funds broughtforward 82,888 |
| 82,000 FundsCarriedForward 86,999 |
Graham Tee Hon. Treasurer Peter Fisk Chairman
18th December 2025
Page 2
GREAT BARTON THANKSGIVING FUND
(Registered Charity No: 304885)
Balance Sheet at 31st October 2025
g
| 2023/24 | 2024/25 | |||
|---|---|---|---|---|
| = | Note | £ | ||
| Assets | ||||
| a | ||||
| CurrentAssets | ||||
| foa ee | ||||
| OeI | ee | |||
| 81,425 | a | ___Cash atBank and in hand | og | 87,033 |
| 83,631 | Total Assets | 88,943 | ||
| Less Current Liabilities | ||||
| soeee | ||||
| 82,888 | NetAssets | 86,999 | ||
| Represented by:- | ||||
| Funds | ||||
| Restricted | ||||
| ee | oe | |||
| Unrestricted | ||||
| soeSe | Se | |||
| So000 46,000, |
eectsll ____Maintenance/Repair/Building Fund 46,000 |
|||
| 82,888 | TotalFunds | 86,999 |
Graham Tee Hon. Treasurer PeterFisk Chairman 18th December 2025
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Great Barton Thanksgiving Fund (Registered Charity No:304885) Notes to the Accounts for the year ending 31st October 2025
1 Basis of accounting
These accounts have been prepared under the historical cost convention with items recognised at cost or transaction value
2 Accounting Policies
2.1 Income
2.1.1 Recognition of income - These are included in the Statement of Financial Activities (SoFA) when the charity becomes entitled to the resources, it is more likely than not that the trustees will receive the resources, and the monetary value can be measured with sufficient reliability. 2.1.2 Offsetting - There has been no offsetting of assets and liabilities, or income and expenses. 2.1.3 Grants and donations are only included in the SoFA when the general income recognition criteria are met. 2.1.4 Bank interest is included in the accounts when received. 2.1.5 Volunteer Help — the value of volunteer help received is not included in the accounts but is described in the Trustees report
2.2 Expenditure and liabilities 2.2.1 Liability recognition Liabilities are recognised where it is more likely than not that there is a legal or constructive obligation committing the charity to pay out resources.and the amount of the obligation can be measured with reasonable certainty
: 2.3 Assets
2.4.1 Tangible fixed assets comprise the Village Hall land and buildings and out buildings, their fixtures and internal fittings and together with the recreation ground, playing field, car parking and access areas. (Great Barton Parish Council is the Custodian Trustee of the land). The original costs are not known. No value has been placed on these assets and improvements and additions are written off against the general fund as incurred. 2.4.2 Debtors are measured at the value expected to be received. 2.4.3 Stock is measured at the lower of cost and net realisable value.
3 Income
3.1 Trading Activities the hall has a premises licence, but has‘ceased to provide a Bar. 3.2 Miscellaneous Income £3,294 (2024 £2,985) includes £3,161 received for electricity generated and fed into the national grid
4 Expenditure
4.1 Other Costs
4.2 Fund Raising Costs comprise the cost of staging fundraising activities.
5 Service Costs Payments in the year to the Bookings Clerk and Minutes Clerk amounted to £5,750
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| 6 | Stock represents unsold barpurchases at cost£0 (2024 £0) | Stock represents unsold barpurchases at cost£0 (2024 £0) |
|---|---|---|
| 7 | Debtors—The debtors £1,910 | (2024 £2,206) represent unpaid lettings. |
| 8 | Creditors is advance booking |
deposits £1,944 (2024 £743). |
| 9 | Cash at Bank and in Hand | |
| Charity DepositAccounts | £77,560 (2024 £74,578) | |
| CurrentAccount balance | £9,473 (2024 £6,847) | |
| Cash in Hand | £0 (2024 £0) |
|
| Total | £87,033(2024£81,425) |
10 Trustees — None of the trustees have been paid any remuneration or other benefits in their role as trustee
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Independent examiner’s report to the trustees of Great Barton Thanksgiving Fund
I report to the trustees on my examination of the accounts of the Great Barton Thanksgiving Fund (the Trust) for the year ending 31%‘ October 2025.
Responsibilities and basis of report.
As the charity trustees of the Trust you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (‘the Act’).
I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination I have followed all the applicable directions given by the Charity Commission under section 145(5)(b) of the Act.
Independent examiner’s statement
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
-
accounting records were not kept in respect of the Trust as required by section 130 of the Act; or
-
the accounts do not accord with those records.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
Signed Thelma A Mere Mrs T.A Merry - FCCA
6 Downing Drive Great Barton Bury St Edmunds Suffolk [P31 ZRP
a Date (7—(2 —2525
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