GREAT BARTON THANKSGIVING FUND (Registered Charity No. 304885) Trustees Re ort and Accounts For the Year Endin 31st October 2024 Contents Page 1- Trustees Annual Report Page 2 - Statement of Financial Activities Page 3 - Balance Sheet Page 4 and 5 - Notes to the Accounts Page 6 - Independent Examinerfs Report
Great Barton Thallksgiving Fund (Registered Clwity No. 304885) Trllstees Annual Report for the year ended 31st October 2024 The Trust and its Purpose The Trust was fornied in 1948 following a transfer of land by the West Suffolk County Council to the Great Barton Parish Council (as Custodian Trustees). The property to be held for the purpose of a recreation ground and playing field for the benefit of the inhabitants of Great Barton and its immediate vicinity and to erect such buildings as may assist in the educational, social, moral and physical well-being of the inl]abitants without distinction to political opinion or religious faith. The general management, control and development of the Trust Premises and their use is undertaken by a Management Committee of volunteers (the de facto trustees) consisting of four members elected at Annual General Meetings and one member appointed by each of the Village Organisations and two members appointed by the Great Barton Parish Council. The Committee may in addition co-opt not more than two members to represent interests not represented by any Organisation. The year's Activities In carying out their role the Management Committee have had regard to the guidance of the Charity Commission on public benefit. No extensions have been made to the premises during the year but the existing facilities have been well maintained. The VIlEage hall has gradually become more used in the pt 12 months. The activities for the year resulted in a financial surplus of £162 from an income of £30,903. As a result, the funds carried forward to the following year amounted to £82,888 including the restricted Fuel Allotment Fund of £1,493, l¢aving unrestricted funds carried forward of £81,395. The trustees have eannarked £30,000 as a Contingency Reserve against possible future loss of Income. Whilst the trustees have no immediate plans for an extension to the Hall, they have eannarked £46,000 to a Maintenanc¢/RepairtBuilding Fund and to make further improvements in due course. Voluntary Work Much of the routine work in the running of facilities is completed by the Trustees and other volunteers. This includes much of the routine maintenance, providing Caretaking, hall security, fund raising events, non-routine cleaning and all Administration. Without this cornmitment the Charity would struggle to exist. Trustee Changes in the period New Trustees - Ms Diana Bilverstone. Current Management eommittee members: Mr Peter Fisk (Hon. Chairnian), Mr Graham Tee (Hon. Treasurer), Mrs Jean Campbell Mr William Charnaul Mr lan Morgan, Mrs Julie King, Mr Duncan Ayling, Mrs Maggie Dunn (Hon Vicechair), Mrs Maggie Redshaw, Ms Diana Bi1VstOnC. These reports and accounts have been prepared and agreed by the Comn]ittee. Page I Signed on behalf of the Committee Graham Tee December 2024
GREAT BARTON THANKSGIVING FUND (Registered Charity No: 304885) Statement of Financial Activities for Year Ending 31st October 2024 2022123 2023124 Note Incorne Charges for use of faclllties Hall Hire Catering Electricity Rechar9ed servi Char9e Other Total Grants Fund Raising Donations Tradin9 acttvities - Bar Sales Miscellaneous Income Deposit alc Interest Total Income 23,164 285 565 24, 834 80 110 24,124 1,000 285 121 25,035 300 2.657 402 2,985 2, 583 Expenditure Facllitios Operatlng costs Cleaning Heats'ng, lighting & water Senrfice Costs Insurance Building Maintenance Improvements to facilities Misceltaneous Catering Playing Field Maintenance Other 7,444 7,937 4.880 1,571 1. 730 5,545 884 41 840 t83 31,055 7,864 7,847 5,350 1,565 6.535 641 19 792 30,741 Fundraisin9 Costs Bar - Cost of Sales 55 Totsl Éxpendlture (2,587) Surplusl{Deficit) for the year 162 85,313 Total Funds brought forward 82, 726 Funds Carrfed FOard Hon. Treasurer Chainnan 18th December 2024 Page 2
GREAT BARTON THANKSGIVING FUND (Registered Charity No: 31M885) Balance Sheet at 31st October 2024 2022123 2023124 Note Assets Flxed Assets 2.4.1 Current Assets Stock 1,752 Debtors 2.206 81.425 81,808 Cash at Bank and in hand 83,560 Totsl Assets 83,631 Less Current Liabilities 834 Due within one year 743 82.726 Net Assets 82.888 Re resented b Funds R stricted 1,493 Fuel Allotment Fund 7,493 Unrestricted 11.233 20, 000 50.000 General Fund Contingency Reserve MaintenancelRepairlBuilding Fund 5,395 30, 000 46, 000 82, 726 Totsl Funds 82,888 Hon. Treasurer Chaimian 18th December 2024 Page 3
Great Barton Thanksgiving Fund (Registered Charity No:304885) Notes to the Accounts for the year ending 31st October 2024 1 Basis of accounting These accounts have been prepared under the historical cost convention with items recognised at cost or transaction value 2 Accounting Policies 2.1 Income 2.1.1 Recognition of income - These are included in the Statement of Financial Activities (SOFA) when the charity becomes entitled to the reSoUrs, it is more likely than not that the trustees will re1ve the resources. and the monetary value can be measured with sufficient reliability. 2.1.2 Offsetting - There has been no offsetting of assets and liabilities, or income and expenses. 2.1.3 Grants and donations are only included in the SOFA when the general income recognition criteria are met. 2.1.4 Bank interest is included in the accounts when reived. 2.1.5 Volunteer Help- the value of volunteer help received is not included in the accounts but is described in the Trustees report 2.2 Expenditure and liabilities 2.2.1 Liability recognition Liabilities are recognised where it is more likely than not that there is a legal or constructive obligation committing the charity to pay out resources and the amount of the obligation can be measured with reasonable certainty 2.3 Assets 2.4.1 Tangible fixed assets comprise the Village Hall land and buildings and out buildings, their fixtures and internal fittings and together with the recreation ground, playing field, car parking and access areas. (Great Barton Parish Council is the Custodian Trustee of the land). The original costs are not known. No value has been plad on these assets and improvements and additions are written off against the general fvnd as incurred. 2.4.2 Debtors are measured at the value expected to be received. 2.4.3 Stock is measured at the lower of cost and net realisable value. 3 Income 3.1 Trading Activities the hall has a premises linCe, but has aSed to provide a Bar. 3.2 Miscellaneous Income £2,985 (2023 £2,657) includes £2,846 received for electricity generated and fed into the national grid 4 Expenditure 4.1 Other Costs 4.2 Fund Raising Costs comprise the cost of staging fundraising activities. 5 Service Costs Payments in the year to the Bookings Clerk and Minutes Clerk amounted to £5,350 Page 4
6 Stock represents unsold bar purchases at cost £0 (2023 £0) 7 Debtors - The debtors £2,206 (2023 £1,752) represent unpaid lettings. Creditors is advan booking deposits £743 (2023 £834). 9 Cash at Bank and in Hand Charity Deposit Accounts Current Account balan Cash in Hand Total £74,578 (2023 £71,994) £6,847 (2023 £9,814) £0 (2023 £0) £81,425 (2023 £81,808) 10 Trustees - None of the trustees have been paid any remuneration or other benefits In their role as trustee Page 5
Independent examiner's report to the trnstees of Great Barton Thanksgiving Fund I report to the tte¢S on my examillation of the accounts of the Great Barton Thanksgiving Fund (the TTUSÈ) for the year ending 31° October 2024. Responsibilities and basis of reporL As the charity trustees of the Trust you are responsible for the pteparation of the accounts in accordance with the requirements of the CEwiti¢s Act 2011 ('the Act,). I report in respect of my eMitiOn of the Trust's accounts carried out under section 145 of the 2011 Act and in wing out my exaMInOn I have followed all the applicable directions given by the Charity Commission under section 145(5)(b) of the Act. Independent exAmiDer's statement I have completed my examinatioL I confirm that no materAal matters have come to my attention in CODnection with the eXamItion giving me cause to believe that in any material respect: l. accounting records were not kept in respect of the Trust as required by section 130 of the Act: or 2. the accounts do not accord with those records. I have no concerns and have come across no other matters in connection with the examination to which attention should be dTawTr in this report in order to enable a proper understanding of the accounts to be reached. Signed fjLe,i-. A A., Mrs T.A Merry- FCCA 6 Downing Drive Great Barton Bury St Edmunds Suffolk IP312RP Date IS Page 6