GREAT BARTON THANKSGIVING FUND (Registered Charity No. 304885) Trustees Re rt and Accounts For the Year Endin 31st October 2021 Contents Page 1- Trustees Annual Report Page 2 - Statement of Financial Activities Page 3 - Balance Sheet Page 4 and 5- Notes to the Accounts Page 6- Independent Examinerfs Report
Great Barton Thanksgiving Fund (Registered Clwity No. 304885) Trustees Annual Report for the year ended 31st October 2021 The Trust and its Pvrp05e The Trust w&s fornied in 1948 following a transfer of land by the W¢st Suffolk County Council to the Great Barton Parish Coua¢il (as cStodIall Tn). The PTOWty to be held for the purpose of a recreation ground and playing field for the Iefit of the inhabitants of Gr¢at Barton and its iromediate vicinity and to erect such buildings &s may assist in the educational. social, moral and physical well-being of the inhabitants without distinctlon to political opillion or religio$ faith. The general managemenL control and development of the TnLSt PllSeS and their $¢ is undertaken by a Management Committee of volunteers (the de facto trustees) CODSiSting of four members elected at Annual General Meelings and one member appointed by each of the Village Organisations and two MemEIS app)inted by the Great Barton P&ish Council. The Committee ay in addAtion co-opt not more than two members to represent intettsts not represented by any Organisation. The year's Activities In canying out thcir role the Management Commkttee have had regard to the guidance of the Charity Conllnission on public benefiL No extensions have been made to the pr¢mises ding the year but the existing facilities have been well maintained. The Yage hall had been well up to the 20 March 2020 when folloThing Government covid19 guidelines, the premises was closed and r¢nJained closed until May 2021. A covidl 9 grant of £18,709 was received which paid for nEnning costs until hall l¢ttings resumed. The activities for the year resulted in a financial surplus of £2,669 from an income of £25,691. As a resull the fAmds caTEied fonvard to the following year amounted to £92,650 including the restricted Fuel Allotment Fund of £1.493. leaving Unrestricted fimds caTried forward of £91,157. The trustees bav¢ earnwked £20,000 a5 a Contingency Reserve against possible future major repairs. Whilst the tte¢S have no immediate plans for an extension to the Hall, they have earniarked £55,000 to a Building Fund and to make further impmvements in due course. Voluntsry Work Much of the routKne work in the runni of facilities is completed by the Trustees attd otber volunteers. This includes much of the routine maintenance. providing and Th1ng of the Bar, Caretaking, hall security. fund raising eventy non-routine cleaning and all Administratio Without this comtnitment the Charity would stTre to exisL Truste¢ Changes in the period - st(x)d down Mr. Philip Reeve. Mr Jobn FordhaDL new TnLStee4 Mr Ian morga Revd Benjan)in Edwar(Ls. Current Management ¢ommittee members: Mr. Peter Fisk (HOL Chairnian), Mr Grabam Tee (HO Treasurer), Mrs J¢an Campbell Mr. Wla charnaU Miss. Amber Bilverstone. Mr. lan Morg4 Revd Benjamin Edwards Mrs. Maggie Dunn (Hon Vicechair), Mr. Gordon Bide Mrs. Maggie Redshaw. Page I Signed on behalf of the Committee Graham Tee 15th December 2021
GREAT BARTON THANKSGIVING FUND (Registered Charity No: 304885) Statement of Financial Activities for Year Ending 31st October 2021 2019120 2020121 Income Charyes for use of facllltles Hall Hire Catering Electricty Recharged Service Charge other Total Grants Fund Rai&rKd Donations Trading aCtsvrt5. Bar Sales Miscellanwus Income Deposit alc Intefest Total Incorne 9,843 390 764 17 30 11.044 10,000 325 4.220 58 4.278 18.709 540 963 2.027 137 488 Expendituro Fa¢illtles Operating C Cleaning Heating, lightsng & water 3,965 3.211 1,543 4.2tJO 1,401 4,200 1.360 2,596 1,470 603 io Insurance Building Maintenan Improvements to tsulitses mi1aneOuS Catsrin9 Plawng Fbeld Maintenance other 4.138 740 17,437 22,916 Fundraising Costs Bar. Cosl of Sa 4.2 8,221 Surplus for the year 2.669 81.760 Total Funds brought forward 89,981 Funds Carrled Forward Hon. Treasurer Chairman 15th DMl)er 2021 Page 2
GREAT BARTON THANKSGIVING FUND (Reglster¢d Charity No: 304885) Balance Sheet at 31st October 2021 2019120 2020121 Assets 2.4.1 106 Debtors 1.463 90.165 Cash at Bank and in hand 91,477 90,271 Totsl Assets 92,940 Less Current Liabilitses 290 Due I1h1n one year 290 89.981 Net Assets 92.650 Re Funds 1.493 Fuel Ajlotrnent Fund 1.493 13.488 General Fund Contingency Reservo BudIng Fund 16.157 20,000 55,000 89.981 Total Funds 92,650 fetèrFMk 15th December 2021 Page 3
Great Barton Thanksgiving Fund (Registered Charity No:304885) Notes to the Accounts for the year ending 31st October 2021 1 Basis of accounting These accounts have been prepared under the historical cost convention with items recognised at Cost or transaction value 2 Accounting Policies 2.1 Income 2.1.1 Recognitton of income - These are induded in the Statement of Financial Activities (SOFA) when the charity becomes entided to the resources, it is more likely than not that the trust*s will receive the resources, and the monetary Val can be measured with sufficient reliability. 2.1.2 Offsetting - There has been no offsetting of assets and liabilities. or income and expenses. 2.1.3 Grants and donations are only included in the SOFA when the general income recognition criteria are meL 2.1.4 Bank interest is included In the accounts when receNed. 2.1.5 Voluntser Help - the value of volunteer help red is not induded in the accounts but is described in the Trustees report 2.2 Expenditure and liabilities 2.2.1 Liability recognition Liabilities are recognised where it is more likely than not that there is a legal or Constructive obligation committing the charity to pay out resources and the amount of the obligation can be measured with reasonable rtaInty 2.3 Assets 2.4.1 Tangible fixed assets comprise the Village Hall land and buildings and out buildings, their fixtures and intemal ffttings and together WTth the reCreatn ground, playing field, car parking and access areas. (Great Barton Parish Council is the Custodian Trustee of the land). The onginal costs are not known. No value has b&n placed on these assets and improvements and additions are written off against the general fund as incurred. 2.4.2 Debtors are measured at the value expected to be receNed. 2.4.3 Stock is measured at the lower of cost and net fealisable value. 3 Income 3.1 Trading Activities comprise Bar sales totalling £0. After taking into account the cost of sales (£106) the bar showed a net Loss of £106 (2020 profft of £543). 3.2 Miscellaneous Income £2,027 (2020 £2.258) indudes £1,877 received for electricity generated and fed into the national grid 4 Expenditure 4.1 Other Costs indudes £286 PTofessional Fees 4.2 Fund Raising Costs comprise the Cost of staging fundraising activities. 5 Service Costs Payments in the year to the Bookings Clerf( and Minutes Clerk amounted to £4.200. Page 4
6 Stock represents unsold bar Purcha at cost £0 (2020 £106) 7 Debtor5 - The debtors £1.463 (2020 £0) represent unpaid lettings. 8 Creditors is advan booking deposits £290 (2020 £290). 9 Cash at Bank and in Hand Charity Deposit Accounts CurrentAccount balan Cash in Hand Total £71,735 (2020 £71.735> £19.737 (2020 £18.330) £5 (2020 £100) £91,477 (2020 £90,165) 10 Trustees- None of the trustees have been paid any remuneration or other benefits in their role as trustee Pag¢ 5
Independent examiner's report to the trnstees of Great Barton Thankwving Fund I report to the trustees on my examination of the accounts of the Great Barton Thanksgiving Fund (the Trust) for the year ending 31° October 2021. Responsibilities and basiq of reporL As the cEwity of the TTUSt you are responsible for th¢ prepardtion of the accounts in accordance with the requirements of the Cbarities Act 2011 ('tbe Act.). I repKJrt in respect of my ¢xaminthon of the TnLSt's accounts carried out und¢r section 145 of the 2011 Act and in carrying out my examinatson I have followed all the applicable directiODS given by tbe Charity Conllnission under section 145(5)(b) of the ACL Independent examin¢r'$ statsment I have completed my exami0 I confirni that no material matters have come to my attention in connection with the examination giving me cause to Li¢v¢ that in any material respect: l. accounting records were not kept in res of the TnLSt required by section 130 of the Act" or 2. the accounts do llot accord wAth those recor(Ls. I have no concerns and hav¢ come across no other mattets in connection Thith the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be Ched. Signed Mrs T.A Merry - FCCA 6 Downing Drive Great Barton Bury St Edmunds Suffolk IP312RP 11-. lozl Page 6