-• (HARITY (OMMISSION FOR ENGLAND AND WALES Trustees. Annual Report for the period January 2024 to 31 December 2024 Reference and administration details Charity name The Elmswell Amenities Association Registered charity number 304879 Charity's principal address Clo Parish Clerk's Office Blackbourne Community Centre Blackboume Road Elmswell Bury St Edmunds Suffolk Postcode IP30 9UH Names of the charity trustees who manage the charity Name of person (or body) entitled to appoint trustee ifan Trustee name Office (If any) Dates acted if not for whole year Mr Peter Dow Chairman Mrs Jean Barker Secretary Treasurer Charlotte Smith Structure, overnance and mana ement Description of the charity's trusts The charity is governed by a Scheme of The Charity Commissioners for England and Wales dated 2 February 2006, which replaced the former Scheme dated 27 September 1995 following amalgamation with Elmswell Sports Advisory Committee (no. 1077921). Type of governing document How the charity is constituted The charity is constituted as an unincorporated association. Trustee selection methods Trustees are appointed by the members at the annual general meeting. TAR December 2005 Pur oses and activities Summary of the purposes of the charity set out in its governing document To advance the education of the inhabitants of Elmswell including the provision of a library., To provide facilities for recreation or other leisure-time occupation for the inhabitants of Elmswell in the interests of social welfare with the purpose of improving their conditions of life. Summary of the main activities for the public benefit in relation to these objects Provision of library building. Provision of regular newsletter containing articles of local interest including reports of local council meetings. Making of grants to local organisations involved in activities complementary to the Gharity's own. Provision of financial support to an existing community and recreational centre and a sports field located in Elmswell together with financial support towards the development and completion of a second community facility also located in Elmswell. The trustees have had regard to the guidance issued by the Charity Commission on ublic benefit. Achievements and performance Summary of the maln achievements of the charity during the year The charity continued to sponsor the production of a well received newsletter delivered free to every household in the village. The newsletter is the source of the charity's main income, advertising revenue. which amounted to £33,522during the year (last year £32,074). During the year a grant of £25k was made to EPC towards the provision of play facilities in the village. Other income included rent of £2.910 from the library, less operating costs of £2,387. In pursuance of its objectives, the charity released grants and contributions amounting to £26,966 to various local support groups during the year (last year £21,613). In previous years the charity gave considerable financial support to the development of an eco-friendly multi-halled Gommunity Gentre which continues to be used to great effect by local groups. including those catering for both the young and the not so young engaging in a wide range of sporting, educational and social activities. All of the charity's activities are undertaken by volunteers. TAR December 2005 Financial review The charity's reserves decreased from £132,388 to £111,394 - the decrease comprising for the year of £20,994. Net current assets decreased by £24.858 from £35,653 to £11,595. Cash at bank stood at £11,595 (last year £31,920). Review of the charity's financial position at the end of the period Reserves at 31 December 2024 totalled £111,393 of which £11,595 are represented by cash and cash equivalents. The charity's policy is to maintain a healthy reserve balance to enable it to meet its objectives on an ongoing and long term basis. Brief statement of the charity's policy on reserves Details of any funds materially in deficit All funds are unrestricted general funds and none is in deficit. Declaration The trustees declare that they have approved the trustees, report above. Signed on behalf of the charity's trustees Signatures Full names Peter Dow Charlotte Smith Position Chairman Treasurer Date of approval 23rd October 2025 TAR December 2005 CHARITY COMMISSION FOR ENGLAND AND WALES Independent examiner's report on the accounts Section A Independent Examiner's Report Report to the trusteesl members of The Elmswell Amenities Association On accounts for the year ended Charity no (if any) 31 Decernber 2024 304879 Set out on pages 5t010 I report to the trustees on my examination of the accounts of the above charity for the year ended 31 December 2023. Responsibilities and basis of report As the charity's trustees, you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 ("the Act"). I report in respect of my examination of the Association's accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act. Independent I have completed my examination. l Gonfimi that no material matters have examiner's statement come to my attention in connection with the examination which gives me cause to believe that in any material respect.. the accounting records were not kept in accordance with section 130 of the Charities Act; or the accounts did not accord with the accounting records. or the accounts did not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a 'true and fair, view which is not a matter considered as part of an independent examination. I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. Signed: Date: 28th February 2025 Name: Mr Barry Hayward Relevant professional qualification{s) or body (if any): ACMA Address: 14 Crabtree Meadow, Elmswell. Bury St Edmunds, Suffolk, IP30 gCG IER Oct 2018 https'.Ilabcdpdf.comlmerge-pdf.html The Elmswell Amenities Association (Registered Charity No. 304879) Accounts Year ended 31 December 2024 Chairman Mr Peter Dow 6 Warren Close Elmswell Suffolk IP30 9DS Secretary Mrs Jean Barker Linden Croft Hawk End Lane Elmswell Suffolk IP30 9ED Treasurer Mrs Charlolte Smith Bennett Avenue Elmswell Independent Examiner Mr Barry Haward ACMA 14 Crabtree Meadow Elmswell Suffolk IP30 9GG The Elmswell Amenltles Assoclatlon Year ended 31 December 2024 Statement of flnanclal actlvftles Unrestricted general fund 2024 Unrestrlcted general fund 2023 Note Incomlng resources Income from.. Activities for generating funds Investments 33,522 551 32,074 4,575 Total income 34,073 36,649 Resources expènded Expenditure on: Fundraising trading costs Charitable activities 28.101 26.966 55,067 28.048 21,613 49.661 Total expenditure Net income and movement In funds {20.994) {13,0121 Other recognlsed galnslllosses) Total funds brought forward 132,388 145,400 Total funds carried forward 111.394 132,388 Balance sheet 2024 2024 2023 Unrestricted Unrestricted Unrestricted general fund general fiind general fund 2023 Unrestricted general fund Notes Fixed assets Tangible assets Investments 100,000 219 100,000 208 Total fixed assets 100,219 100,208 Current assets Debtors- advertising income and rent Cash at bank 3,733 31,920 11,595 Total curr8nt assets 11,595 35,653 Creditors.. amounts falling due within 1 year Creditors 420 3,473 11,175 32,180 Total net assets 111,393 132,388 Funds of th8 charlty Unrestricted general fund 111,394 132,388 Signed on behalf of all the trustees P Dow (Chaimian) Dale of approval xxJxKu (Treasurer) The Elmswell Amenltles Assoclatlon Year ended 31 D8cember 2024 Notes lo the statement of flnanclal actlvltles 1 Basis of preparation These accounts have been prepared under the historical cost convention with items recognised at cost or transaction value unless otherwise stated in the relevant notelsl to these accounts. The accounts have been prepared in accordance Wlth the Statement of Recommended Practice.. Accounting and Reporting by Charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 1021 issued on 16 July 2014 and with the ChaThties Act 2011 The Trustees have considered the ability of the charTty to continue in operation on the strength of its current and likely ongoing income resources and expenditure commitments and conclude that the preparation of tha accounts on thè going concern basis is appropriate. 2 Accounting policies (only those policies which apply to th8 charilys activities are shown) Recognition of incoming resourGes These are included in the Statement of Financial AGtivities (SOFA) when- the charity becomes entitled lo the resources; the trustees are virtually certain they will rocaive the rosources., and the monetary value can b8 measured with sufficient rèliability. Incoming rèsources with rela18d expenditurè Where incoming resources have related expenditure {as with fundraising or contract income) the incoming resources and related expenditure are reported gross in the SOFA. Contractual income This is only included in the SOFA once the related goods or services have been delivered. Volunteer help The value of any voluntary holp raceiv8d is not included in the accounts but is described in the trust8es' annual report. Inv&stm8nt incoma This is includèd in the accounts when receivabla. Invastment gains and loss&s This includes any gain or loss on the sale of investments and any gain or loss resulting from rèvaluing investments to market value al the end of the year. Liability recognition Liabilities are recognised as soon as there is a legal or constructive obligation committing the charity to pay oul resources. Grants payable without performance conditions These aré only r8cDgnised in the accounts when a commitment has been mad& and there are no conditions to be met relating lo the grant which remain in the control of the charity. The Elm5well Amenities Association Year ended 31 December 2024 Notes to th8 stat8m8nt of financial actlvitles Tangible fixed assets for use by rhe charily These are capitalised if they can be usèd for more than one ye8r, and cost at least £500. They are valued at cost or a reasonable value on receipt. Comprising principally of freehold land, they are not depreciated. Investments Units held with COIF are included at the mark81 value advised by COIF at thé y8ar end. Other investment assets are included at trustees. best estimate of marf(et value. Debtors and creditors Debtors are measured at their recoverable amounts (the amount the charity anticipates it will receive from a debt or he amounl it has paid in advance for goods or services). Creditors aro measured at their settlement amount. A creditor is recognised for the amount that the charity arsticipates il will pay to settle the debt or the amount it has received as an advance payment for goods or services it must provide. Funds The followTng analyses of incoming resources and resources expended arise on the charity's sole unrestricted general lie undesignaledl fund which is held for the furtherance of the charity's purposes as explained in the Trustees Report. Th& Elmswall Amenitiès Association Year ended 31 December 2024 Notes to th8 statement of financial activities 3 Analysis of incoming resources 2024 2023 Activitigs for generating funds Advertising income 33,522 32,074 33,522 32,074 Investments Net propety income - incomg - expenses 2,910 2,387 523 18,234 13.653 4,581 Bank and other interest Invastmant income- COIF 17 {151 551 4,575 4 Analysis of resources expended Fundraising trading cosls Newsletter printing costs Newsletter advertising admin costs BWMA hire charges (for Newsletter administration) General admin Insurance Bank charges Legal expenses 25,268 2,241 22,728 1,618 462 236 792 140 2,534 130 (2018.. r8ngwal of18asg of library building) 28,101 28,048 Charitable activities Other local causes Grov8 Lana costs 26,100 866 21,050 563 26,966 21,613 The Elmswell Amenltles Assoclatlon Year ended 31 December 2024 Notes to the statement of financlal act7vltles 5 Details of certain items of expendlture Trustees expenses DurTng the year one (2024 - one) trustee was reimbursed for out of pocket expenses amounting to £164.4012023 - £941, all of which were for the purchase of goods and services for use by the charity. F8es for examination of th8 accounts No charges (2024- £nil} were mad8 forthe independent examination ofthe accounts 6 Flxed assot8 2024 Cost 2023 Cost Tangible assels at cost Freehold land and buildings Freehold land and buildings As at l January 2024 Elmswell Memorial Library loo,000 100,000 As at 31 Decomber 2024 100.000 100,000 Th8 charity also acts as custodian trustee of land used as a sports field which is not included as an asset in th8se accounts. Expenditure during the year, included in note 4, amounted to £81712023 £2161. 7 Investments Market valu8 Market valu8 As al 1 January 2024 COIF cash deposit Interest received added to COIF cash deposit 208 199 219 208 Investment in Elmswoll Community Enterprise Ltd As at 31 December 2024 219 208 The Elmswell Amenltles Assoclatlon Year ended 31 December 2024 Notes to the statement of flnanclal actlvltles 8 Cr8dltors: amounts falling due within 1 year 2024 2023 Credilors Newsletter printing costs - December issue Grove Lane costs General administration costs Advertising administration charge Bank charges 1.910 59 91 453 49 372 420 2,513 9 Transactions wlth r•lat8d partl8S During the year the charity incurred advertising administration charges of £164.40 from Mr P Dow, a trustee12023- £1,580). 10 Services of volunteers With the ex￿pIlOn of payment for advertising administration (see note 91 and the other expenditure shown in note 4 th& charity is able to pursue its purposes only through the willingness of volunteers to contributè time and expertise free of charge. The services provided include general administration and editing of the newsletter, administration of the charity's assets including their upkeep, bookkeeping and accountancy services and legal advice from time to time and the attendance by non executive trustees at trustee meetings. It is, however, neither practicable nor permissible under the CharTties SORP referred to in note 1 to includè the value of th8se services in the charity's accounts. 10 ELMSWELL AMENITIES ASSOCIATION INCOME AND EXPENDITURE ACCOUNT {for management committee) FOR THE 12 MONTHS ENDED 31-De¢-24 Porlod ondod 31-Dec-24 Year ended 31-Dec-23 Advertising income N81 prop8rty income Bank Deposit Interest Inv income - COIF 33,522 523 17 li 32,074 4.581 {15) 34,072 36,649 Newsletter printing costs Newsletter admin costs BMA hire costs G8n8ral admin Grove Lane Donations Insurance Bank charges Misc Legal fees 25,268 2,241 22.728 1.618 202 866 26,100 236 563 21.050 792 140 2.534 130 260 55.066 49.661 Excess of income over expenditure Balance brought forward General reseNe carried forward Capital reserve (20,994} (13,012) 44,077 23,083 88.311 111.394 57.089 44,077 88,311 132.388 Represented by.. Current account Deposit account COIF cash deposit Property Investment in ECE Equipment Sundry debtors Sundry creditors 10,413 1,182 218 loo,000 30,755 1,165 207 100.000 3,733 (3,473) 14201 111,393 132,387 Rounding differences on main alcs due to Excel