(HARITY COMMISSION FOR ENGLAND AND WALES Trustees. Annual Report for the period January 2023 to 31 December 2023 Reference and administration details Charity name The Elmswell Amenities Association Registered charity number 304879 Charity's principal address Clo Parish Clerk's Office Blackbourne Community Centre Blackbourne Road Elmswell Bury St Edmunds Suffolk Postcode IP30 9GY Names of the charity trustees who manage the charity Dates acted if not for whole year Name of person (or body) entitled to appoint trustee ifan Trustee name Office {if any) Mr Peter Dow Chairman Mrs Jean Barker Secretary Treasurer Charlotte Smith Structure, overnance and mana ement Description of the charity's trusts The charity is governed by a Scheme of The Charity Commissioners for England and Wales dated 2 February 2006, which replaced the former Scheme dated 27 September 1995 following amalgamation with Elmswell Sports Advisory Committee (no. 1077921). Type of governing document How the charity is constituted The charity is constituted as an unincorporated association. Trustee selection methods Trustees are appointed by the members at the annual general meeting. TAR December 2005 Pur oses and activities Summary of the purposes of the charity set out in its governing document To advance the education of the inhabitants of Elmswell including the provision of a library- To provide facilities for recreation or other leisure-time occupation for the inhabitants of Elmswell in the interests of social welfare with the purpose of improving their conditions of life. Summary of the main activities for the public benefit in relation to these objects Provision of library building. Provision of regular newsletter containing artlGles of local interest including reports of local council meetings. Making of grants to local organisations involved in activities complementary to the charity's own. Provision of financial support to an existing community and recreational Gentre and a sports field located in Elmswell together with financial support towards the development and completion of a second community facility also located in Elmswell. The trustees have had regard to the guidance issued by the Charity Commission on ublic benefit. Achievements and performance Summary of the main achievements of the charity during the year The charity continued to sponsor the produGtion of a well received newsletter delivered free to every household in the village. The newsletter is the source of the charity's main income, advertising revenue, which amounted to £32,074 during the year (last year £28,382). Other income included rent of £18,234 from the library. less operating costs of £13,653. In pursuance of its objectives, the charity released grants and contributions amounting to £21,613 to various local support groups during the year (last year £2,958). In previous years the charity gave considerable financial support to the development of an eco-friendly multi-halled community centre which continues to be used to great effect by local groups, including those Gatering for both the young and the not so young engaging in a wide range of sporting, educational and social activities. All of the charity's activities are undertaken by volunteers. TAR December 2005 Financial review The charity's reserves decreased from £148,556 to £132,388 - the decrease comprising for the year of £16,168. Net current assets decreased by £12,707 from £48,360 to £35,653. Cash at bank stood at £31,920 (last year £32,637). Review of the charity's financial position at the end of the period Brief statement of the charity's policy on reserves Reserves at 31 December 2023 totalled £132,388 of which £31,920 are represented by cash and cash equivalents. The charity's policy is to maintain a healthy reserve balance to enable it to meet its objectives on an ongoing and long term basis. Details of any funds materially in deficit All funds are unrestricted general funds and none is in deficit. Declaration The trustees declare that they have approved the trustees, report above. Signed on behalf of the charity's trustees Signatures Full names Peter Dow Charlotte Smith Position Chairman Treasurer Date of approval ai. 07. 2024 TAR Decembèr 2005 https'.Ilabcdpdf.comlmerge-pdf.html The Elmswell Amenities Association {Registered Charity No. 304879) Accounts Year ended 31 December 2023 Chairman Mr Peter Dow 6 Warren Close Elmswell Suffolk IP30 9DS Secretary Mrs Jean Barker Linden Croft Hawk End Lane Elmswell Suffolk IP30 gED Treasurer Mrs Charlotte Smith Bennett Avenue Elmswell Independent Examiner Mr Barry Hayward ACMA 14 Crabtree Meadow Elmswell Suffolk IP30 9GG The Elmswall Am&nttl8s Associalion Year ended 31 December 2023 Statement of flnanclal aCti￿tIo$ Unrestrioted gon8Tal fund 2023 UnTestricted genèral fund 2022 Not6 Incoming resources Income from: Activities for generating funds Investments 32,074 4,575 28,382 3,897 Total income 36,649 32,279 Resources expended Expendlture on: Fundraising trading costs Charitable activities 28,048 21,613 21,285 2,958 Total expendlture 49,661 24,243 Net income and movement in funds (13,0121 8,036 Other reGognlsed gainsl{lossesl Total funds brought forward 145,400 140,520 Total funds carrled forward 132,388 148,556 Balance sheet 2023 2023 2022 Unrestricted Unrestrlcted Unrestricted general fund general fund general fund 2022 Unrestricted general fund Notes Flxed assets Tangible assets Investments 100,000 208 100,000 199 Total fixed assets 100,208 100,199 Current assets Debtors - advertising income and rent Cash at bank 3,733 31,920 15.723 32,637 Total current assels 35,653 48,360 Credltors.. amounts falling due within 1 year Creditors 3,473 433 32,180 47,927 Total net assets 132,387 148,126 Funds of the charlty Unrestricted general fund 132,388 148,556 Signed on behalf of all the trustees P Dow (Chairman) Dat8 of approval Charlotte Smith (Treasurer) The Elmswell Amenllles Assoclatlon Year end8d 31 Decemb8r 2023 Note8 to the gtatemant of flnanclal actlvltles 1 Basls of preparatlon These accounts have been prepared under the historical cost convention with items recognised at cost or transaGtion value unless otherwise stated in the relevant note(sl to these accounts. The accounts have been prepared in accordance with the Statement of Recommended Practice.. Accounting and Reporting by Charities pr8paring their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) issued on 16 July 2014 and with the Charities Act 2011 The Trustees have considered the ability of the charity to continuè in operation on the strength of its current and likely ongoing incomo resources and expenditure commitments and conclude that the preparation of the accounts on the going concem basis is appropriate. 2 Accountlng pollcles (only those policies which apply to the charity's activities are shown) Recognition of incoming resources These are included in the Statement of Financial Activities ISOFAI when.. the charity becomes entitled to the resourGes' the trustees are virtually certain they will receive the resources- and - the monotary value can be maasurad with sufficient reliability. Incoming resources with rolat8d exp8nditurg Where incoming rasourc8s have related expenditure {as with fundraising or contract income) the incoming resources and related expenditure are reported gross in tha SOFA. Contractual income This is only included in the SOFA once the related goods or services have been delivered. Volunteer help The value of any voluntary help received is not included in th8 accounts but is desGribed in the Irustèas, annual report. Investment incom8 This is includ&d in th& accounts whan receivable. Investment gains and lossos This includes any gain or loss on the sale of investments and any gain or loss resulting from revaluing investments to market value at the end of the year. Liability recognition Liabilities are recognised as soon as there is a I￿al or constructive obligation committing the charity to pay out resources. Grants payable without performance conditions These are only recognised in the accounts when a commitment has been made and there are no conditions to be met relating to the grant which remain in the control of the charity. The Elmswell Amenitles Assoclatlon Year ended 31 December 2023 Notgs to the statement of flnanclal acllvltles Tangible fixed assets for use by the Gharity These are capitalised if they can be used for more than one year, and cost at least £500. They are valued at cost or a reasonable value on receipt. Comprising principally of freehold land, they are not depreciated. Investments Units held with COIF are included at the market value advised by COIF at the year end. Other investment assets are included at trustees, best estimate of market value. Debtors and creditors Debtors are measured at their recoverable amounts (the amount the charity anticipates it will receive from a debt or he amount it has paid in advance for goods or servicos). Creditors are measured at their settlement amount. A Gredilor is recognised for the amount that the charity anticipates it will pay to sottle the debt or the amount it has received as an advance payment for goods or servlc8s it musl provide. Funds The following analyses of incoming resources and resources expended arise on the charity's sole unrestricted general (ie undesignated) fund which is held for the furtherance of the charity's purposes as explained in the Trustees Report. The Elmswell Amenities Assoclatlon Year ended 31 December 2023 Notes to the statement of flnanclal actlvlt188 3 Analysls of Incomlng resources 2023 2022 AGtivities for generating funds Advertising income 32,074 28,382 32,074 28,382 Invastments Net property incomo - income - expenses 18,234 13,653 4,581 4,875 981 3,894 Bank and other interèst Investment income- COIF (151 4,575 3,897 4 Analysis of resources expended Fundraising trading costs Newsletter printing costs Newsletter advertising admin costs BWMA hire charges (for Newslelter administration) Ganaral admin Insurance Bank charges Legal expenses 22,728 1,618 18,933 857 250 476 629 140 236 792 140 2,534 (2023.. ￿ne￿al of lease of library building) 28,048 21,285 Charitable aGtivilies Othar local causes Grove Lane costs 21,050 563 1,800 1,158 21,613 2,958 The Elmswell Amenltles Assoclatlon Year ended 31 December 2023 Note8 to the Statement of flnanclal actlvltles 5 Details of certain items of expenditure Truste8s gxpenses During the year one {2023- one) truslee was reimbursed for out of pocket expenses amounting to £94 (2022 - £3601, all ofwhich were for the purchase ol goods and services for us8 by th8 charity. Fees for examination of the accounts No charges {2023- £nil} were made for the independent examination of the accounts 6 Fixed assets 2023 Cost 2022 Cost Tangible assets at cost Freehold land and buildings Freehold land and buildings As at l January 2023 Elmswell Memorial Library 100,000 100,000 As at 31 December 2023 100,000 100,000 The charity also acls as custodlan trustee of land used as a sports field which is not included as an assèt in these accounts. Expenditure during the year, included in note 4, amounted to £505 (2022 £1,158}. 7 Inv8Stmènts Market value Market value As at l January 2023 COIF cash deposlt Interest received added to COIF cash deposit 199 197 208 199 Investrnent in Elmswell Community Enterprise Ltd As at 31 December 2022 208 199 The Elmswell Amenltles Associatlon Year ended 31 December 2023 Notes to tho statement of Ilnanclal actlvltl88 Creditors: arnounts falling due within 1 year 2023 2022 Creditors Newsletter printing costs - Decembèr issue GrDV8 Lane costs General administration costs Advertising administration charg8 Bank charges 1,910 59 91 453 18 415 3,473 433 9 Transactions With related parties During the year the charity incurred advertising administration charges of £1,580 from Mr P Dow, a trustee12022 - £1,184). 10 Services of volunteers With the exception of payment for advèrtising administration {see not& 9) and the other 8xpènditur8 shown in note 4 the charity is able to pursue its purposes only through the willingness of volunteers to contribute time and expertise free of charge. The seNices provided include general administration and editing of the newsletter, administration of the charity's assets including their upkeep, bookkeeping and accountancy services and legal advice from time to lime and the attendance by non executive trustees at trustee meetings. It is, however, n&ither practicable nor permissible under the Charities SORP referred to in note 1- to include the value of these services in the charity's accounts. 10