## **BOXFORD VILLAGE HALL** Registered charity no. 304863 ## **FINANCIAL ACCOUNTS FOR THE YEAR ENDED** 31[st] August 2021 ## **Boxford Village Hall - Registered Charity no. 304863** ## **Receipts and Payments Accounts for the year ended August 2021** ## **RECEIPTS:** ||**RECEIPTS:**||| |---|---|---|---| |**2019/20**||**2020/21**|| ||**Hiring Fees**|£
£|Notes| |4,471|Groups/Local Organisations|1,937.00|| |989|Weddings and Parties|214.00|| |220|Political and Commercial|541.50|| |390|Dances and Events|150.00|| |965|Boxford Drama Group||| |0|Other|40.00|| |7,035|**Subtotal Hiring Fees**|2,882.50|| ||**Fund raising**||| |2,344|Bar receipts|60.00|1| |149|Clothes bank|182.40|| |645|Fairs||| |10,245|Grants and Donations|21,353.00|2| |303|Bingo||| |36|Other fundraising||| |13,722|**Total Fund raising**|21,595.40|| |213|**Other income**|786.13|3| |10|**Bank interest**|22.55|| |20,671|**Grand Total all receipts**|25,286.58|| ||**PAYMENTS:**||| |2,112|Utilities|1,415.71|| |4,437|Repairs and Maintenance|7,456.76|4| |2,638|Cleaning|2,231.09|| |288|Equipment Purchase|1,118.16|5| |998|Bar stock purchased|401.50|| |937|Administration & Supplies|744.44|| |1,158|Insurance|1,182.88|| |790|Fees, rates and licences|110.51|6| |977|Heating|1,493.45|| |0|Capital expenditure||| |440|Other services|588.02|7| |14,778|**Total payments**|16,742.52|| |6,016|**Net receipts over payments**|8,544.06|| page 1 ## **Boxford Village Hall - Registered Charity no. 304863** ## **Balance sheet as at 31 August 2021** |**General Fund:**||**represented by**|| |---|---|---|---| |||**Bank balances:**|| |Balance b/fd|20,488.32|Bank Current a/c|13,884.89| |Add receipts|25,286.58|B/Society a/c|15,047.49| |payments|16,742.52|Cash|100.00| |Balance c/fd|29,032.38|Total|29,032.38| Page 2 ## Boxford Village Hall ## Charity Registration no. 304863 ## **General** The Covid pandemic again had an effect on the business of the village hall with regular groups staying away for seven months of the year, either because of Government-imposed restrictions or because of uncertainty amongst their members on the safety of gathering together and their ability to maintain social distancing. We were fortunate, therefore, to receive Government Covid grants dispersed by Babergh. These grants amounted to £18,708 and were instrumental in keeping the village hall afloat whilst we had no income. We are also grateful to Boxford Parish Council for their grant of £2,000 as well as donations from some of our regular users. Thank you to them! Whilst we were able to save on some running costs during the closure, we had two exceptional expenditure items to absorb: the purchase and installation of a new central heating boiler at £3,315 and substantial repairs to the drains to cure a serious damp problem in the hall at £2,897. The bar, which is usually a significant fund raiser for us, managed to take just £60 from one event and as a result made a loss of £240. The bar holds £360 of stock at the close of the year ready for sales in 2021/22. Because of the lockdown, we have not had surplus funds with which to top-up our contingency fund to pay for anticipated repair costs. But, despite the exceptional expenses mentioned above, we were still able to maintain £15,000 in the contingency Building Society account. At the close of the year, all our regular users had returned, and we thank them for that. We also welcomed the Boxford Farmers Market who have chosen the hall as its regular Sunday venue. Provided no more restrictions are imposed upon us, and that is a completely unknown entity at this point, the hall looks set for a successful 2021/22. Finally, I wish to record the management committee's gratitude to Veronica and Robert Hobbs who retired in August after 10 years service to the hall. Their unstinting devotion to village hall duties was extraordinary and, as the rest of us slowly pick up the pieces, we acknowledge the huge amount of work they did, both front of house and behind the scenes. A huge thank you and round of applause to them. Page 3 ## Notes to the accounts 1. The bar was closed for the entire year until July due to the Covid lockdown. Only one bar was operated in the year. 2. Most of the grants were received from Babergh District Council as Covid relief grants. In addition, the hall received grants from Boxford Parish Council and various users of the hall who generously supported us. Without these grants, we would not have survived Covid closures. 3. £743 of Other income represents the insurance claim for malicious damage to the roof by local vandals. 4. Exceptional expenditure during the year included repairs to the damaged roof, the installation and commissioning of a new boiler and substantial repairs to the drains to hopefully cure an ongoing problem with damp. 5. Represents the cost of the new boiler. Installation and commissioning costs are included in Repairs and Maintenance. 6. No music and performing rights licence was due this year whilst the hall was closed. 7. Other services include _inter alia_ bin collection by BDC Signed Joe Barrett, Honorary Treasurer Date Michael Hammond, Honorary Auditor Date Page 4 ||||||| |---|---|---|---|---|---| |**Boxford Village Hall - Registered Charity no. 304863**|||||| ||||||| |**Bar Report September 2020 to August 2021**|||||| ||||||| |Stock value at start ofyear|A|£263.75|||| ||||||| |Stockpurchases inyear|B|£401.50|||| ||||||| |Stock value at end ofyear|C|£364.79|||| ||||||| |sold stock value|D = A + B - C|£300.46|||| ||||||| |Total bar sales|E|£60.00|||| ||||||| ||||||| |**Bar Profit foryear**|E - D|**-£240.46**|||| Page 5