2024-09-30-accounts - Yoxford Village Hall

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YOXFORD VILLAGE HALL

CHARITY NUMBER 304846

STATEMENT OF ACCOUNTS

For the year ended 30 September 2024

YOXFORD VILLAGE HALL

ESTABLISHED BY DEED

CHARITY NUMBER 304846

Registered Address: Old High Road Yoxford Suffolk IP17 3HL

Sole Corporate Trustee:

Yoxford Parish Council

Bankers:

Barclays

Independent Examiners: CRASL Carlton Park House Carlton Park Industrial Estate Saxmundham Suffolk IP17 2NL

YOXFORD VILLAGE HALL CHARITY NUMBER 304846 STATEMENT OF ACCOUNTS For the year ended 30 September 2024

INDEX

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|||||| |---|---|---|---|---| |Page| |TRUSTEE'S|REPORT|1| |INDEPENDENT|EXAMINER'S|REPORT|2-3| |STATEMENT|OF|FINANCIAL|ACTIVITIES|4| |BALANCE|SHEET|5| |NOTES TO|THE ACCOUNTS|6-9|

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YOXFORD VILLAGE HALL

CHARITY NUMBER 304846

ESTABLISHED BY DEED

TRUSTEE'S REPORT FOR THE YEAR ENDED 30 September 2024

1 Governing Documents and Background

Yoxford Village Hall is a charity registered with the Charity Commission for England and Wales with charity number 304846 (the Charity). It was established as a trust by a Conveyance and Deed of Trust dated 15 August 1959 (the Trust Deed) (supplemented by a Conveyance dated 22 December 1959).

On 22 January 2020, at the Annual General Meeting of the Charity, a resolution pursuant to section 280 of the Charities Act 2011 was proposed and passed (the Resolution) to approve the appointment of Yoxford Parish Council (the Council) as Sole Corporate Trustee of the Charity.

On 10 August 2020, the Council executed the following deeds and from that date took over Sole Corporate Trustee of the Charity: . amended First Schedule to the Trust Deed; ' Deed of Appointment and Retirement; . Deed of Indemnity.

2 Aims and Purpose

The aims and purpose of the Charity are set out in the Trust Deed, which states that:

‘The property is held on trust for the purpose of a Village Hall, for use of the inhabitants of Yoxford and the neighbourhood, without distinction of sex, political or religious opinions. In particular for use for meetings, lectures and classes and other forms of recreation and leisure time occupation, with the object of improving the conditions of life for the inhabitants.’

3 Trustee’s Responsibilities

The Council, as Sole Corporate Trustee of the Charity, is responsible for the overall management of the Charity. The Council gives its time freely and receive no remuneration or financial benefit. The Parish Clerk, as Proper Officer of the Council, is the sole employee and undertakes the administration of the Charity. The Council meets separately as Sole Corporate Trustee every month to ensure the smooth running and financial wellbeing of the Charity.

David Tower (Chairperson)

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Trudy Charles (Treasurer)
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YOXFORD VILLAGE HALL

CHARITY NUMBER 304846

INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES OF YOXFORD VILLAGE HALL For year ended 30 September 2024

| report on the accounts of the charity for the year ended 30 September 2024, which are set out on pages 4to8

RESPECTIVE RESPONSIBILITIES OF TRUSTEES AND EXAMINER

As the charity's trustees you are responsible for the preparation of the accounts; you consider that the audit requirement of section 144(2) of the Charities Act 2011 (The Act) does not apply. It is my responsibility to state, on the basis of procedures specified in the General Directions given by the Charity Commissioners under section 145(5)(b) of the Act, whether particular matters have come to my attention.

Your attention is drawn to the fact that the charity has prepared accounts in accordance with Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard for Smaller Entities published on 16 July 2014, the Financial Reporting Standard for Smaller Entities (FRSSE) is in oreference to the Accounting and Reporting by Charities: Statement of Recommended Practice issued on 1 April 2005 which is referred to in the extant regulations but has since been withdrawn.

| understand that this has been done in order for the accounts to provide a true and fair view in accordance with the Generally Accepted Accounting Practice effective for reporting periods beginning on or after 1 January 2015.

BASIS OF INDEPENDENT EXAMINER'S REPORT

My examination was carried out in accordance with the General Directions given by the Charity Commissioners. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently | do not express an audit opinion on the view given by the accounts.

YOXFORD VILLAGE HALL

INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES OF YOXFORD VILLAGE HALL

For year ended 30 September 2024

INDEPENDENT EXAMINER'S STATEMENT

In connection with my examination, no matter has come to my attention:

1 which gives me reasonable cause to believe that in any material respect the requirements

= to keep accounting records in accordance with section 130 of the Act; and

to prepare accounts which accord with the accounting records and to comply with the accounting requirements of the Act.

have not been met; or

2 to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.

Rebecca Brock ACCA

CRASL

Saxmundham

YOXFORD VILLAGE HALL

CHARITY NUMBER 304846

STATEMENT OF FINANCIAL ACTIVITIES
Forthe yearended 30 September 2024
			2024	2023
		Unrestricted	Total	Total
	Note	£	£	£
income and endowments from
VoluntaryIncome:
Donations and lettings	2	4,159	4,159	16,318
Activitiesforgeneratingfunds:
Charitable activities	3	27,525	27,525	16,603
Investments
InterestReceived		44	44	740
Total income andendowments		31,728	31,728	33,661
Expenditure
Cost ofgenerating voluntary income
Charitable activities	4	32,542	32,542	26,323
Total expenditure		32,542	32,542	26,323
Netmovement infunds		-814	-814	7,338
Revaluation Reserve
Balances brought forward		111,018	111,018	103,680
		110,204	110,204	111,018

All of the Charity's activities are classed as continuing.

The Charity has no recognised gains or losses other than those shown above.

The notes on pages 6 to 8 form part of these accounts.

YOXFORD VILLAGE HALL

CHARITY NUMBER 304846

BALANCE SHEET
As of30September 2024
			2024		2023
	Note	£	£	£	£
Fixed Assets
PropertyImprovements Equipment	5		26,480 11,108		30,649 10,048
			37,588		40,697
Current Assets
Building Society - Reserve		1,388		1,388
Building Society -New Build		39,598		39,598
Current Account - Fund Raising		15,557		14,383
CurrentAccount - Operating		6,311		6,529
		62,854		61,898
SportsGroup NetAssets		10,313		8,844
Liabilities
Amounts falling due in one year	6	550		420
Net current assets			72,616		70,322
Net assets			110,204		111,018
Funds
General Fund			110,204		111,018
			110,204		111,018

Approved by the Board of Trustees on 31st March 2025 and signed on its behalf by:

David Tower (Chairperson)

Trudy Charles (Treasurer)

YOXFORD VILLAGE HALL

CHARITY NUMBER 304846

NOTES TO THE ACCOUNT

For the year ended 30 September 2024

1 ACCOUNTING POLICIES

Basis of preparation

The financial statements have been prepared in accordance with Accounting and Reporting by Charties: Statement of Recommended Practice and in accordance with the Financial Reporting Standards for Smaller Entities (effective January 2015) and the Charities Act 2011. Assets and liabilities are initially recognised at historical cost or transaction value unless otherwise stated in the relevant accounting accounting policy note. The financial statements have been prepared to give and ‘true and fair’ view and have departed from the Charities (Accounts and Reports) Regulations 2008 only to the extent required to provide a 'true and fair view. This departure has involved following Accounting and Reporting by the Charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRSSE) issued on 16 July 2014 rather than the Accounting and Reporting by Charities: Statement of Recommended Practice effective from 1 April 2005 which has since been withdrawn.

Preparation of accounts on a going concern basis

The assessment of the trustees is that the charity is a going concern.

Income

All incoming resources are included on the Statement of Financial Activities when the charity has sufficient certainty that receipt of the income is probable and the amount can be measured reliably.

Expenditure

Expenditure is recognised once there is a legal or constructive obligation to make a payment to a third party. It has been classified under headings that aggregate all costs related to that category. Where costs cannot be directly attributed to particular headings they have been allocated on a ba sis consistent with the use of resources. The charity is not registered for VAT and accordingly expenditure is shown gross of irrecoverable VAT. Grants offered subject to conditions which have not been met at the year end date are notes as commitment but not accrued as expenditure.

Voluntary income

All donated income is included in income on receipt where the donor requires that the sum is to be treated as income in future accounting periods.

YOXFORD VILLAGE HALL

CHARITY NUMBER 304846

NOTES TO THE ACCOUNT

For the year ended 30 September 2024

Investment Income

interest received is included when receivable.

Fixed Assets

Depreciation is provided on fixed assets at rates calculated to write off the costs, less estimated residual value, or each asset over its expected useful life as follows:-

Furniture, Fixtures and Fittings - 20% on reducing balance Leasehold Improvements - 20% on reducing balance

Stock

Stock is valued at a lower of cost and net realisable value

YOXFORD VILLAGE HALL

CHARITY NUMBER 304846

NOTES TO THE ACCOUNT

For the year ended 30 September 2024

		2024	2024	2023
	Unrestricted	Total		Total
	£	£		£
2 Donationsand legacies
Donations	4,159		4,159	16,318
Grants	0		0	ié)
	4,159		4,159	16,318
3 Charitable activities
Hall / Marquee Hire	4,841		4,841	3,929
Fund Raising Events	19,446		19,446	9,106
Car Park Licence	1.080		1,080	1,080
Electric Charging Income	589		589	466
Advertising	100		100	0
SportsGroup	1,469		1,469	2,022
	27,525		27,525	16,603
4 Charitable activities
Cleaning	2,542		2,542	2,956
Fundraising Costs	8,995		8,995	1,836
Grounds	1,278		1,278	658
Utilities	3,789		3,789	2,186
Repairs& Maintenance	4,676		4,676	7,230
insurance	0		0	18
Telephone and Communications	601		601	476
Audit	450		450	420
Travel Expense	23		23	0
Administration	145		145	8)
Depreciation	9,397		9,397	10,174
Subscriptions	646		646	369
	32,542 _————I	32,542 26,323 —————— eee

YOXFORD VILLAGE HALL

CHARITY NUMBER 304846

NOTES TO THE ACCOUNTS

For the year ended 30 September 2024

5 Fixed Assets

5 Fixed Assets
	Property Improvements	Equipment	Total
	£	E	£
Cost
At 1October2023	44,022	13,775	57,797
Additions	2,451	3,837	6,288
Less: Grants	ie)	0	0
At30 September 2024	46,473	17,612	64,085
Depreciation
At 1 October 2023	13,373	3,727	17,100
Charge forthe year	6,620	2,777	9,397
At 30September 2024	19,993	6,504	26,497
Net book Value
At30September 2024	26,480	11,108	37,588
At 1October2023	30,649 ==	10,048 ———————————	40,697 S==—===

6 Liabilities: Amounts falling due within one year

Accruals	450
Hall Hire Deposits Held	100
	550

7 Grants received

Main Grants	0
East Suffolk Council	(e)
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