Trustees. Annual Report for the period PencKJ start date Month Year 2024 Period end date From To 30 2025 Section A Reference and administration details Charity name Wyverstone Village Hall Other names charity is known by Registered charity number lif any) Charity's principal address Wyverstone Village Hall, Rectory Road. Wyverstone, Stowmarket, Suffolk Postcode IP14 4SH Names of the charity trustees who manage the charity Dates acted if not forwhole Trustee name Office (if any) Name of peyson {or body) entitled inttrustee ifan Steve Axton Chaimian Simon Williams Treasurer Andrew Mellen 10 11 12 13 14 15 16 17 18 19 20 Names of the trustees for the chaiity, If any, {for example. any custodian trustees) Name Dates acted if not for whole ear Official Custodian for Chanties TAR March 2012
Names and addresses of advisers {Optional infonnation) e of adviser Name Address Name of chief executive or names of senior staff members (Optional infomiation) Section B Structure, overnance and mana ement Descriwion of the charity's trusts Trust Type of goveming document How the charty is consts"tuted Trust Deed Trustee selection methods Appointed by the charity's committ Additional governance issues (Optional infomiation) The charity is managed by a committee with each member having designated responsibilrties. At present there are no sub committees. You may choose to include addTtional infomation, where relevant, about.. The charity adopts its wlicies annualty and these are published on the village website (Gurrently - Payments. Safeguarding, Environment, Health & Safety and Equal Opportuntiies). policies and procedures adopted for the induction and training of trustees" the charity's organisational structure and any wider neOrk with which the charity works; relationship with any related The thartty's only formal link with other organisations is the provision for the Parish Council, PCC and Town Trust to each nominate a member of the committee. The charity maintains close infomal links with these as well as other local groups (in particular the Friends of St George's Church and the Werstone Beer Festival). The trustees consider the major risks facing the charity to be - 1) An inabilty lo recrutt SLrfficient volunteers to allow the charity to continue tls activities. 2) An inability to raise SLrfficient fvnds to maintain the charity's activtti'es and continue the upkeep of the Hall building. 3) An accident or occurrence that harmed the building's fabric or re utation. trustees. consideration of major risks and the system and procedures to manage them. Section C Ob"ectives and activities The objeckn'ves of the chanty are to administer Wyverstone Village Hall for the use of residents of erstone and the surrounding "neighbourhood", °in particular for meetings, le(*ures and dasses and for other kinds of recreation and leisure time occupation, with the object of improving the conditions of lrfe of the said inhabttants. Summary ofthe objects ofthè charity set out in its governing document TAR March 2012
The Charity continued to make the Hall available fr)r public hire throughoui the year. The charity made good progress in tts efforts to improve the quality of the building, the krtchen project was completed earfy in the year and a new front entrance and door entry system were purchased and installed. The play area was also repaired to bring tt to an acptable standard. The charity continued to promote the use of the hall by keeping hire costs low and liaising with local organisations. The trustees, in making decisions have had due regard to the Charity Commission's public benefft guidan when exercising their powers and duties to which the guidan is relevant. Summary ofthe main activities undertaken for the public benefit in relation to these objects {include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefrt) Additional details of objectives and activities (Optional information) The charrty has an ongoing programme of improvement for the hall and play area. The aim is to continue to improve the faciltty so that it is suitable for a wide range of activities and so can achieve a high level of use. Improvements planned for 2025126 include replacing the chairs used in the hall and repairs to the car park The chartty has a policy of worting dosely with other communty organisations and individuals to support their efforts to host adtvilies at the hall. You may choose to include further statements, where relevant, about.. policy on grantmaking; policy programme related investment; ontribution made by volunteers. The charity is run by volunteers and is very appreciative of those who give their b'me, as memters of the committee or in other capacities. TAR March 2012
Section D Achievements and performance The main achievement of the year was to retum the Hall to full use following Ihe rebuilding of the kitchen. The front of the entrance hall, including the door was replaced and new entry system was installed. This system has replaced the use of keys wtth numerical codes issued to the users of the hall. The system alongside the use of a new online booking system has simplffied and modemised access to the hall for hiiers Summary ofthe main achievements of the charity during the year The income from hall bookings increased signrficantly from the previous year. TAR March 2012
Section E Financial review The Charity's policy is to hold reserves of no less than is needed to pay 12 months essents.al costs. At present that is estimated to be £7,500. Brief statement of the charity's policy on reserves Details of any funds materially in deficit Further financial review details Ioptional infomiation) The GharÈty's principal souros of fijnds are- 1) Fees r1Ved from hirers of the hall 2) Income from fundraising events organised by the committee 3) Grant funding 4) Donations from individuals and organisations. You may choose to indJe additional infomiation, where relevant aboLrt: the charity's principal sources of funds (including any fundraising)- how expenditure has supported the key objectives of the charity- investment policy and objectives including any ethical investment policy adopted. Expenditure in the last year has prinapally teen on improving the fabri and facilities of the hall through the installation of a new door and entry system. and repairs to the play area. In addition, regular expenditu on utilities and ongoing Maintenan Continued. The expenditure has been made to improve the stsndard of the hall and increase the frequency and scope of Tis use. Section F Other optional information Section G Declaration The trustees declare that they have approved the trustees, report above. Signed on behalf of the charity's trustsos Signature(s Full name(s) Position (eg Secretary. Chair, etc) Stephen Axton Chair Simon Williams Treasurer Date 516126 TAR March 2012
CHARITY COMMISSION FOR INGLANO AND WALES Willage Hall Recei tsand ments accounts CC16a For the period To 01109r2024 20108r2025 Section A Receipts and payments Unreslricte funds Restricted funds Endowment funts toth? rnarE61 £ lu wost£ toth• w•wi£ tothg nrest£ Totsl fund$ Last year A1 Recei H811 Booking BarlEventlFwKlwsing Grants se$ Bew Festival Fee Bank Inkrest Brick Sponscwship Grants 5A75 24.941 fDO.882 989 2,000 351 351 1.065 tota AR) 30.47 31.77T 135,871 Investment sa see tablè . tota 30.478 31,777 135.871 A3Pa utii ments In5Jrance FeeslLitrr Cleaning Fundrai>ng Cos Equiprfenl Cost$ ay Area Rent IAlatffi SeMOWttsrrt Ch8nty Dty"on Booking Sec Horarariutn 1,794 245 540 720 10,842 3,088 160 13A85 3.558 160 1.168 13,485 3,558 160 1,168 Sub total 18.387 A4 Asset and inVtrnent Kitchen Extension Hall Fabric Investsnent 120,150 11J64 20.7S4 11.964 20.754 Sub total 120,15D 45.412 45.412 138,537 Net of receipW{payments) . AS Transfers between fur A6 Ca$h funds last year end Cash funds thi5 year end 14.934 13.635 2.666 14.9 13,635 ¢CXX R18ccounts ISSI
Section B Statement of assets and liabilities at the end of the period Unrestricted funds Restricted funds Endowment funds to neaTeSt£ Categories Details B1 Cash funds Cash in trkny 29275 Total cash furnts 29,275 Restricted funds to fvarp5t£ Endovffiient funds funds to Est£ Details to npaTest£ FurKI to whKh CurreThtYdlue onal Detaits Cortloptiormry 83 Investment assèts Fupdtowhich Cuffent value onal Dotails Ci6tlopty¢>nal 84 Assets retained for the chaiitys ¢)wn use 111- Fund to which Amount duE ortal Whèn d onal Detsils B5 Liabilities Signed by one ortsvo trustees on behavof all the bwtees Date irf roval Signature Print Name CCXX R2 arUnts ISSI 02106r2026
CHARITY COMMISSION FOR ENGLAND AND WALES Independent examiner's report on the accounts Section A Independent Examiner's Report Report to the trustees Wyverstone Village Hall On accounts for the year ended 3018125 Charity no (if any 304845 Set out on pages I report to the trustees on my examination of the accounts of the above chartty ('the Trust") for the year ended Responsibilities and basis of report As the charity's trustees, you are responsible for the preparation of the accounts in accordan with the requirements of the Charities Act 2011 Acr). I report in respect of my examination of the Trust's accounts Caled OLrt under section 145 of the 2011 Act and in e2rying out my examination, I have followed all the applicable Directions given by the Charity Commission under section 14515)(b) of the Act. Independent e charity's gross income exceeded £250,000 and l am qualified to examiner's slatsment undertake the examination by being a qualified member of [insert name of applicable listed bodyl]. Delete [ ] rfnot applicable. I have completed my examination. I confim that no material matters have come to my attention in connection with the examination (other than that disclosed below") which gives me cause to believe that in. any material reS[ctr. the accounting records were not kept in accordance wth section 130 of the Charities Act: or the accounts did not accord with the accounting records" or the accounts did not ¢omply wrth the applicable requirements conMIng the fomi and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the attounts give a Irue and fair view which is not a matter considered as part of an independent examination. I have no GOnmS and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. . Please delete the words in the bTrGkets rfthey do not 8ppIy. Signed: Date". 21&12 Name: I+ILALY rnftsc Relevant professional qualification{s} or body IER Oct 2018
(if any): Address: W vGLsThN - SknJ Section B Disclosure Only complete if the examiner needs to highlight material matters of concern (see CC32, Independent examination of chaniy accounls: directions and guidan for examiners). Give here brief details of any items that the examiner wishes to disclose. IER Oct 2018