Registered Charity Number: 304811 ## Independent Examination of ## Financial Statements for the year ended 31 March 2021 for Ringsfield and Weston Recreation Ground and Village Hall Charity Registered Charity Number: 304811 Contents: Report of the Trustees Independent Examiner’s Report Statement of Financial Position Summary of Financial Activities Notes to the Financial Statements Statement of Financial Activities Registered Charity Number: 304811 ## **Report of the Trustees** ## **For the year ending 31 March 2021** The Trustees of the charity present their report with the financial statements of the charity for the year ended 31 March 2021. The Trustees have adopted the provisions of Accounting and Reporting by Charities: Statement of recommended practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and the Republic of Ireland ((FRS 102) – effective 01 January 219). ## **Objectives and Activities** ## **Objectives of the Charity** The objective of the Charity is to provide and maintain recreational facilities including the Village Hall for the social welfare and leisure-time benefit of the local Community and as such improving the conditions of life. This is achieved without distinction of gender, race, sexual orientation, political, religious or other opinions. ## **Main activities undertaken for the public benefit** With the start of the Covid 19 pandemic lockdown in 2020, activities and the use of the Village Hall were severely restricted. With relaxation of the restrictions in mid-2020, we were able to offer outside use of the facilities – tennis courts, cricket field, playing field and the children’s play area. Children’s tennis coaching and football coaching commenced, and the adult cricket team were able to play some matches. Outdoor car boot sales were held and were perceived a success for offering an opportunity to alleviate social isolation. ## **Achievement and Performance** ## **Achievements of the charity during the year** Revenue from the usual hiring of the Village Hall to Groups and for private social functions was severely restricted during the year due to the lockdown restrictions. In that time, we were approached by the local NHS who were interested in using the Hall as a vaccination centre. Amendments to the Hall were initiated as per the requirements specified by the NHS, however a decision was made not to use the hall and the amendments made to the hall were not paid for. Subsequently the NHS Diabetic eye clinic used the hall for an extensive period hence adding to the missing income. The Management committee also applied for the grants on offer from East Suffolk Council for maintenance of the business and were generously awarded £20,708. The outdoor car boots bought in a small amount of funds but overall due to the Covid restrictions, no other fundraising activities were attempted. ## **Financial review** ## **Reserves policy** The Trustees instruct the Management Committee to maintain reserves at a level considered necessary to meet cash flow requirements. Registered Charity Number: 304811 ## **Structure, Governance and Management** ## **Governing Document** The Charity is controlled by its governing document, a deed of trust. ## **Recruitment and appointment of new Trustees** The Trustees are formed from the current Parish Council. New Trustees are recruited and appointed as per the procedures of local Government for recruitment and vetting of new Parish Councillors. ## **Risk management** The Trustees have a duty to identify and review the risks to which the charity is exposed and to ensure appropriate controls are in place to provide reasonable assurance against fraud and error. ## **Reference and Administrative Details** ## **Registered Charity number** 304811 ## **Registered Place** Ringsfield and Weston Village Hall Church Road Ringsfield Beccles NR34 8NT ## **Trustees** The current membership of the Parish Council ## **Independent Examiner** Jane Shuttler Bookkeeping Service ## **Correspondent** Dr R Louise Rees Registered Charity Number: 304811 ## **Independent Examiner’s Report to the Trustees of Ringsfield and Weston Recreation and Village Hall Charity** In order to assist you to fulfil your duties, the financial Statements of Ringsfield and Weston Recreation and Village Hall Charity have been prepared for your approval which comprise the Statement of financial position and the related notes from the Charities accounting records and from information and explanations you have given us, in accordance with current guidance. This report is made solely to the Trustees of Ringsfield and Weston Recreation and Village Hall Charity. The work has been undertaken solely to prepare for your approval the financial statements and state those matters that we have agreed to state to the Trustees. To the fullest extent permitted by law, we do not accept or assume responsibility to anyone other than Ringsfield and Weston Recreation and Village Hall Charity and its Trustees, for the work or for this report. It is your duty to ensure that Ringsfield and Weston Recreation and Village Hall Charity has kept adequate accounting records and to prepare statutory financial statements that give a true and fair view of the assets, liabilities, financial position and Profit of Ringsfield and Weston Recreation and Village Hall Charity. You consider that Ringsfield and Weston Recreation and Village Hall Charity is exempt from the statutory audit requirement for the period. As no instruction was received to carry out an audit or review of the financial statements of Ringsfield and Weston Recreation and Village Hall Charity, for this reason, we have not verified the accuracy or completeness of the accounting records or information and explanations you have given to us and we do not, therefore, express any opinion on the statutory financial statements. Registered Charity Number: 304811 ## Statement of Financial Position 31[st] March 2021 |Note
Fixed Assets
Tangible Assets
3
Current Assets
Debtors
4
Cash at Bank
Creditors
5
Net Assets
Capital and Reserves
Surplus and Deficit b/f
Surplus and Deficit|31st March
2021
240
2935.71
16455.77
19391.48
-50
19341.48
19581.48
4755.52
14825.96
19581.48|31st March
2021
240
2935.71
16455.77
19391.48
-50
19341.48
19581.48
4755.52
14825.96
19581.48| |---|---|---| ||19391.48
-50|| |||| |||19581.48
4755.52
14825.96| |||19581.48| Registered Charity Number: 304811 Notes ## **1. General Information** The principal place of the charity is Ringsfield and Weston Village Hall, Church Road, Ringsfield, Beccles, Suffolk, NR34 8NT. ## **2. ACCOUNTING POLICIES** ## **Basis of preparing the financial statements** The financial statements have been prepared under the historical cost convention unless otherwise specified within the accounting policies and in accordance with Section1A of the Financial Reporting standards applicable in the UK and the Republic ended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland ## **Going Concern** The financial statements have been prepared on a going concern basis ## **Income** Income comprises from grants (£20708) and venue hire and other revenue generated from events and is recognised when received. ## **Tangible fixed assets** Depreciation is charged so as to allocate the cost of assets less their residual value over their estimated useful lives using the straight line method. Equipment and fittings - 10% on Straight line ## **Taxation** The charity is exempt from corporation tax on its charitable activities. ## **Fund accounting** Unrestricted funds can be used in accordance with the charitable objectives at the discretion of the trustees. Restricted funds can only be used for particular restricted purposes within the objects of the charity. Restrictions arise when specified by the donor or when funds are raised for particular restricted purposes. ## **TRUSTEES' REMUNERATION AND BENEFITS** There were no trustees' remuneration or other benefits for the year ended 31 March 2021 nor for the year ended 31 March 2020. Trustees' expenses There were no trustees' expenses paid for the year ended 31 March 2021 nor for the year ended 31 March 2020 Registered Charity Number: 304811 ## **RELATED PARTY DISCLOSURES** There were no related party transactions for the year ended 31 March 2021. 3. Tangible Fixed Assets |3.|Tangible Fixed Assets|| |---|---|---| |||Equipment & fittings| ||As at 1stApril 2020|299.99| ||Additions Disposals|| ||As at 31stMarch 2021|**299.99**| ||As at 1stApril 2020|29.99| ||Charge in year|30.00| ||As at 31stMarch 2021|**59.99**| ||Net Book Value|**240.00**| |4.|Debtors|| |||31stMarch 2021| ||Trade Debtors|2935.71| |5.|Creditors|| |||31stMarch 2021| ||Trade Creditors|50.00| Registered Charity Number: 304811 Summary of Financial Activities For the year to 31[st] March 2021 ||2020-2021|2019-2020| |---|---|---| |Total Income|25864.49|8568.99| |Cost of Sales|-102.00|-329.10| |Gross Surplus|25762.49|8239.89| |Administration Costs|10936.53|11387.18| |Net Surplus/ Deficit for the year|14825.96|-3147.29| Registered Charity Number: 304811 ## **Statement of Financial Activities for the year to 31[st] March 2021** **----- Start of picture text -----**
Income 2020 - 2021 2019 – 2020
Bookings & Deposits 3,296.71 6,111.41
Donations 100.00 90.00
Bar Commission - -
Playing fields 1,128.00 795.00
Events 630.15 1,311.19
Other 20,708.00 254.29
Sub Total 25,862.86 8,561.89
Bank interest 1.63 7.10
Total sales 25,864.49 8,568.99
Cost of Sales
- -
Opening stock
Purchases 102.00 329.10
- -
Closing stock
Cost of goods sold 102.00 329.10
GROSS PROFIT 25,762.49 8,239.89
Expenses
Water rates 198.69 407.41
Electricity 2,353.49 2,044.52
Office expenses 813.61 750.64
Licenses & Insurance 1,595.49 1,923.25
Cleaning fees 55.00 1,424.17
Repairs & Maintenance 4,937.33 3,488.78
Professional fees 50.00 -
Waste collection 902.92 902.92
Sundries - 207.04
- -
Petty cash
Depreciation 30.00 29.99
Other - 208.46
Total expenditure 10,936.53 11,387.18
NET Surplus /Deficit 14,825.96 -3,147.29
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