## **AGM 24th November 2021** **Apologies** :- Christine Gilbert And James Hall **Chairs Report** – No events due to Covid ## **Treasurers Report** Covid Surplus lowest band £13000 Hall in Profit in 2020/Hall ran at a Loss due to Covid and no hiring, but due to grants through Covid we are in surplus. Biggest Receipts are Pilates, Tap and Horn Factory and Fish and Chips Payments-Fixed costs Insurance, cleaning and license for performance., fire alarms serviced, a lot maintenance done during 2020 – main hall floor was resurfaced and polished, lots of electrical work carried out and new floor in bar. ## **AGM Members** Tops - Liz Hudson Bowls Club – Phil Quilliam Church - Karin Upson Gardening Club – Betty Parish Council – Anthony Ling Under Fives – Tony Field Scouts – Brian Childs PTA _ Need New Rep Treasurer – Paul Baker Chair – Vanessa Ling ## **Elected Members** James Hall Christine Gilbert David Peek Sue Montgomery – Vice Chair Christie – Secretary Vanessa Ling Chair -Proposed Anthony Ling - 2[nd] Sue Montgomery Sue Montgomery Vice Chair – Proposed Vanessa Ling - 2[nd] Karin Upson Paul Baker – Treasurer – Proposed Sue Montgomery – 2[nd] Liz Hudson Christie Page – Secretary – Proposed Vanessa Ling – 2[nd] Anthony Ling Date of next AGM Meeting :- Late March ## **OTLEY COMMUNITY COUNCIL STATEMENT OF ACCOUNTS For the period ended 28th February 2021** |**2020**
Recycling Bins
375.00
760.00
247.50
52.00
192.50
502.00
140.00
710.00
490.00
100.00
45.00
2,302.50
165.00
75.00
645.00
450.00
825.00
912.50
15.00
£9,004.00
0.00
2,080.02
1,415.00
0.00
0.00
£3,495.02
68.84
200.00
£268.84
£12,767.86
10,523.51
£2,244.35
Parish Council
Brownies
Elections
Fish & Chips
Friendship Club
Fun for the Young
Gardening Club
Gym Club
Framsden Table Tennis
Table Tennis
Tap Dancing
Papermaze
**less TOTAL PAYMENTS**
Firework Display
PCC
Pilates
Yoga
PTA
Suffolk Singers
Sundry Lets
The Otley Players
CBM Theatre
Under 5's
Christmas Party/ Disco
Fete
**EVENT INCOME**
Lloyds Deposit Interest
**RECEIPTS**
**HALL & ACCESSORIES HIRE**
**SURPLUS/ (DEFICIT) FOR YEAR**
Grants
Flower Show
Otleyfest
COIF Charities Deposit Interest
Donations
Contribution to Sound system
Parish Council Grant
**INCOME FROM OTHER SOURCES**
**TOTAL RECEIPTS**|**2021**
501.74
0.00
800.00
80.00
0.00
22.50
0.00
30.00
40.00
220.00
225.00
67.50
0.00
1,075.00
0.00
0.00
180.00
165.00
352.50
0.00
0.00
£3,759.24
0.00
0.00
0.00
0.00
0.00
£0.00
13.57
0.26
250.00
519.42
23,712.00
£24,495.25
£28,254.49
14,414.97
£13,839.52|**2021**| |---|---|---| **TOTAL GRANTS** £0.00 £0.00 **OTLEY COMMUNITY COUNCIL STATEMENT OF ACCOUNTS** ## **For the period ended 28th February 2021** |**2020**
264.90
2,714.00
245.09
0.00
1,261.98
212.40
300.00
839.51
1,114.06
164.21
0.00
0.00
884.12
£8,000.27
0.00
409.29
1,053.98
0.00
£1,463.27
0.00
0.00
0.00
0.00
0.00
526.12
134.04
399.81
£1,059.97
£10,523.51
Electricity
Boiler Service
Caretaking & Cleaning
Cleaning Materials
Electrical Testing
Electrician
Kettles (Water & Soup)
Flower Show
Fire Inspection/Emergency Lighting
Grounds Maintenance
Heating Oil
Insurance
Performing Rights Society
Repairs & Decoration
Suffolk ACRE Subscription
Water Rates
Christmas Party/Disco
Fete
Firework Display
Oil Compound Door
Play Area Maintenance
Tables
Oven repair
Sundries
Waste Bins
**PAYMENTS**
**HALL RUNNING COSTS**
**EVENT EXPENDITURE**
**OTHER EXPENDITURE**
**TOTAL PAYMENTS**
Heaters and repairs
Otleyfest
Roof
Boiler Upgrade
Sound System
Lighting
Doors and Lock repairs
Toilet water saver
First Aid
Floor Renovation
Sign|**2021**
0.00
2,397.00
578.99
95.00
263.59
153.60
350.00
395.37
1,142.26
264.86
328.70
0.00
265.23
£6,234.60
0.00
0.00
0.00
0.00
£0.00
6,595.00
1,038.83
0.00
0.00
100.00
0.00
0.00
0.00
0.00
0.00
446.54
£8,180.37
£14,414.97|**2021**| |---|---|---| **OTLEY COMMUNITY COUNCIL STATEMENT OF ACCOUNTS For the period ended 28th February 2021** **2020** **2021** **----- Start of picture text -----**
£2,244.35 (DEFICIT)/SURPLUS FOR YEAR £13,839.52
ADD BALANCES BROUGHT FORWARD
187.13 Cash at 1st March 204.81
11,139.18 COIF Charities Deposit Account as at 1st March 7,208.02
1,915.22 Lloyds Current Account as at 1st March 9,340.55
1,636.50 Net Debtor / (Creditor) 369.00
£14,878.03 £17,122.38
£17,122.38 £30,961.90
BALANCES CARRIED FORWARD
204.81 Cash as at 28th/29th February 871.46
7,208.02 COIF Charities Deposit Account as at 28th/29th Feb 7,221.59
9,340.55 Lloyds Current Account as at 28th/29th February 5,368.59
0.00 Lloyds Deposit Account as at 28th/29th February 17,500.26
369.00 Net Debtor / (Creditor) 0.00
£17,122.38 £30,961.90
2020 2021
SURPLUS OF HALL HIRE TO RUNNING COSTS
Receipts 9,004.00 3,759.24
Payments 8,000.27 6,234.60
£1,003.73 -£2,475.36
NET EVENT INCOME
Christmas Party/Disco 0.00 0.00
Fete 1,670.73 0.00
Firework Display 361.02 0.00
Flower Show 0.00 0.00
Otleyfest
£2,031.75 £0.00
**----- End of picture text -----**
## **AGM 24th November 2021** **Apologies** :- Christine Gilbert And James Hall **Chairs Report** – No events due to Covid ## **Treasurers Report** Covid Surplus lowest band £13000 Hall in Profit in 2020/Hall ran at a Loss due to Covid and no hiring, but due to grants through Covid we are in surplus. Biggest Receipts are Pilates, Tap and Horn Factory and Fish and Chips Payments-Fixed costs Insurance, cleaning and license for performance., fire alarms serviced, a lot maintenance done during 2020 – main hall floor was resurfaced and polished, lots of electrical work carried out and new floor in bar. ## **AGM Members** Tops - Liz Hudson Bowls Club – Phil Quilliam Church - Karin Upson Gardening Club – Betty Parish Council – Anthony Ling Under Fives – Tony Field Scouts – Brian Childs PTA _ Need New Rep Treasurer – Paul Baker Chair – Vanessa Ling ## **Elected Members** James Hall Christine Gilbert David Peek Sue Montgomery – Vice Chair Christie – Secretary Vanessa Ling Chair -Proposed Anthony Ling - 2[nd] Sue Montgomery Sue Montgomery Vice Chair – Proposed Vanessa Ling - 2[nd] Karin Upson Paul Baker – Treasurer – Proposed Sue Montgomery – 2[nd] Liz Hudson Christie Page – Secretary – Proposed Vanessa Ling – 2[nd] Anthony Ling Date of next AGM Meeting :- Late March