## **Trustees’ Annual Report for the period**
**From 1[st] April 2020 To 31[st] March 2021**
**Charity name: King George’s Field, Haughley Charity registration number: 304761**
## **Objectives and Activities**
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SORP reference
Summary of the Para 1.17 The object of the charity is, in the
purposes of the charity interests of social welfare, to
as set out in its improve the conditions of life for
governing document the inhabitants of the area of
benefit without distinction of
political, religious or other opinions
by the provision and maintenance
of a recreation ground.
Summary of the main Para 1.17 and Our main activities at King George’s
1.19
activities in relation to Field, Haughley are to maintain the
those purposes for the field, play equipment and pavilion for
public benefit, in the benefit of the Parish and
particular, the activities, surrounding area. We have a Bowls
projects or services club, two Football clubs and Scouts
identified in the based at the Field. The storage shed
accounts. used to house maintenance
equipment was broken into during the
2020 lockdown. It was decided that a
more secure purpose-built storage
building for all the clubs and the
Parish Council would be of benefit to
all and a project to design and secure
grant funding was set up.
We have also started a project for
new ball stop nets for the football
pitches.
Due to the lock down, we were
eligible for grants as we could not
fund raise in our usual way. The
grants were sufficient to take us over
our normal income and expenditure.
We reserved and used funds for the
cost of planning applications and
design or admin fees as well as
contributions to the build cost of a
new storage building. This enabled us
to secure further grants for the
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project.
Statement confirming Para 1.18 The benefit to all parties based at the
whether the trustees playing field and the wider
have had regard to the community who use the facilities will
guidance issued by the be secure storage for equipment that
Charity Commission on maintains the facilities. This is in line
public benefit with our charity objective to maintain
the recreation ground.
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## **Additional information (optional)**
You may choose to include further statements where relevant about:
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SORP reference
N/A
Para 1.38
Policy on grant making
N/A
Para 1.38
Policy on social
investment including
program related
investment
Our management committee and the
Para 1.38 committees of our user groups are all
Contribution made by volunteers.
volunteers
Other
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## **Achievements and Performance**
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SORP reference
By maintaining and improving the
facilities and field we are providing a
well-equipped play area, open space,
Summary of the main and recreational facility for the well-
Para 1.20
achievements of the being of all our parish and the wider
charity, identifying the community. Particularly during the
difference the charity’s travel restrictions of covid, having a
work has made to the local open space to walk around and
circumstances of its access to outdoor activities when
beneficiaries and any permitted, such as youth football,
wider benefits to society bowl, play equipment including skate
as a whole. ramps and basketball court has been
of great benefit to the community.
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## **Additional information (optional)**
You may choose to include further statements where relevant about:
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Achievements against Para 1.41
objectives set
Performance of
fundraising activities Para 1.41
against objectives set
Investment performance Para 1.41
against objectives
Other
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## **Financial Review**
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Review of the charity’s Para 1.21 The Charity is in a reasonable position
financial position at the due to government grants to support
end of the period small charities that were unable to
carry out fundraising in the usual way
due to lock downs. Our accounts are
regular reviewed to enable us to
continue with our main objectives and
determine when further fundraising is
required or grants sort.
Statement explaining Para 1.22 Reserves held are for specific
the policy for holding projects, currently a new storage
reserves stating why building £18,785.00 and ball stop nets
they are held £200.00 and general reserve of
£20,609.50 which includes 6 months
running costs should income sources
be affected .
Amount of reserves held Para 1.22 £39.594.50
Reasons for holding zero Para 1.22 N/A
reserves
Details of fund materially Para 1.24 N/A
in deficit
Explanation of any Para 1.23 N/A
uncertainties about the
charity continuing as a
going concern
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## **Additional information (optional)**
You may choose to include further statements where relevant about:
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The charity’s principal
sources of funds Para 1.47
(including any
fundraising)
Investment policy and
objectives including any Para 1.46
social investment policy
adopted
A description of the Para 1.46
principal risks facing the
charity
Other
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## **Structure, Governance and Management**
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Description of charity’s
trusts:
Type of governing Para 1.25 Charity Commission Scheme
document
(trust deed, royal
charter)
How is the charity Para 1.25 A Management Committee on behalf
constituted? of the Trustees as set out in the
(e.g unincorporated Scheme.
association, CIO)
Trustee selection Para 1.25 The Trustee is Haughley Parish
methods including Council as a body and therefore the
details of any Trustees are the elected members of
constitutional provisions the Parish Council.
e.g. election to post or They have 2 representatives on the
name of any person or management committee and can
body entitled to appoint nominate another. The remainder of
one or more trustees the committee are user group
representatives as stated in the
Charity Commission scheme .
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## **Additional information (optional)**
You may choose to include further statements where relevant about:
Policies and procedures adopted for the induction Para 1.51 and training of trustees The charity’s organisational structure Para 1.51 and any wider network with which the charity works Relationship with any Para 1.51 related parties Other
## **Reference and Administrative details**
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Charity name King George’s Field, Haughley
Other name the charity
uses
Registered charity 304761
number
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||Charity’s principal
address|Ron Crascal Pavilion, Green Road, haughley, IP14 3RA||
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## **Names of the charity trustees who manage the charity**
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Name of person (or body)
Dates acted if not for
Trustee name Office (if any) entitled to appoint trustee
whole year
(if any)
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
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## Corporate trustees – names of the directors at the date the report was approved **Director name**
Name of trustees holding title to property belonging to the charity
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Trustee name Dates acted if not for
whole year
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**Funds held as custodian trustees on behalf of others**
Description of the assets held in this capacity
Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for safe custody and segregation of such assets from the charity’s own assets
## **Additional information (optional)**
## **Names and addresses of advisers (Optional information)**
**Type of Name Address adviser**
**Name of chief executive or names of senior staff members (Optional information)**
## **Exemptions from disclosure**
Reason for non-disclosure of key personnel details
## **Other optional information**
## **Declarations**
**The trustees declare that they have approved the trustees’ report above.**
**Signed on behalf of the charity’s trustees**
**Signature(s)** _T.Shaw_ **Full name(s)** Thirza Shaw
**Position (eg** Chair **Secretary, Chair, etc)**
**Date** 22[nd] January 2022
Ln
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(Ti Cf)
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CO C£ CL
Haughley Playing Field
Receipts and Payments to March 2021
Income
Budget 2020-21
YTD
Variance
1,836
(229)
17,450
(411)
(939)
558
24,907
Club Rents 2019-20
Club Rents
Donation (Storage)
Electricitylwater
Fund Raising
HMRC COVID Payroll Grant
Grants (COVID)
Grant (Bloor Homes Notting Project)
Pavillion Bookings 2019-20
Pavilion Bookings
TOTAL INCOME
1,836
2,271
17,500
589
1,061
558
27,907
200
283
198
52,403
2,500
50
1,000
2,000
3,000
283
(1,802)
41,853
2,000
10,550.00
Expenditure
Budget 2020-21
25
500
YTD
Variance
Audit Fees
Bin Emptying
Cleaning Services
Cleaner Wages
Cleaner Expenses
Command Pest Control
Donation
Electricity
Inspections
Insurances/licences
Maintenance
Oil Tank
(25)
(53)
300
(33)
44
(160)
1,582
(395)
62
(60)
2,107
1,260
(600)
196
(40)
1,215
1,022
6,423
447.50
300.00
2,267.04
644.19
339.60
1,582.00
605.00
411.82
90.00
3,907.12
3,759.75
2,300
600
500
1,000
350
150
1,800
2,500
600
1,200
350
Phone/Alarm
Fundraising Expenses
Storage Facility Project
Water
1,396.32
310.00
1,215.00
1,522.33
18,798
500
TOTAL EXPENDITURE
12,375
Excess of Receipts over Payments
(1,825)
33,605
35,430
I have carried out an independent examination of the financial records of the Haughley Playing Fields and in my opinion, the financial statements give a true and fair view of the state of the charity’s affairs as at 31[st] March 2021 and of its incoming resources and application of resources for the year then ended. I can confirm that all expenses have been paid in accordance with the aims and objectives of the charity and their governing documents.
Signed : Jo Rainbird Dated : 9[th] February 2022