## **Trustees’ Annual Report for the period** **From April 2023 Period start date March 2024 Period end date** **Charity name: Great Blakenham RECREATION GROUND AND VILLAGE HAL** L **Charity registration number: 304753** ## **Objectives and Activities** ||SORP reference|| |---|---|---| |Summary of the purposes of
the charity as set out in its
governing document|Para 1.17|The charity's purpose is to provide a
recreation ground with the authority to
construct a building for recreational use by
the inhabitants of the Parish of Great
Blakenham.| |Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or services
identified in the accounts.|Para 1.17 and
1.19|This facility is intended to be accessible to
all residents, regardless of gender, political
affiliation, religious beliefs, or other opinions.
Specifically, it is designed to host meetings,
lectures, classes, and various forms of
recreation and leisure activities aimed at
improving the quality of life for the local
community.| |Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit|Para 1.18|The trustees confirm and are committed to
maximising public benefit while adhering to
the Charity Commission's guidance.| **Additional information (optional)** You may choose to include further statements where relevant about: ||SORP reference|| |---|---|---| |Policy on grant making|Para 1.38|The charity actively seeks grant funding to
support its objectives and enhance
community services. Grant applications are
pursued based on alignment with the
charity’s mission, prioritising projects that
improve facilities, expand programs, and
increase accessibility. All grants received are
managed transparently and allocated to
maximise community benefit.| |Policy on social investment
including program related
investment|Para 1.38|| |Contribution made by
volunteers|Para 1.38|Volunteers play a vital role in the charity’s
success, contributing their time and skills to
support events, maintenance, and
community programs. Their dedication| ensures the smooth operation of activities such as fundraising events, youth engagement programs, and facility upkeep. The charity remains committed to recruiting, training, and recognising volunteers for their invaluable contributions. Other ## **Achievements and Performance** ||SORP reference|| |---|---|---| |Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.|Para 1.20|As our committee continues to grow, we
remain committed to making a meaningful
impact within the community. We have
established the venue as a safe and
welcoming space for young people, a hub for
social inclusion to reduce loneliness and
isolation, and a vibrant setting for
celebrations, including parties, weddings,
and public events such as craft fairs.
Additionally, we provide a warm and
supportive environment for vulnerable
members of the community, fostering new
friendships and strengthening social
connections. Through these efforts, the
charity has enhanced the well-being of
residents and contributed to a more
connected and inclusive society.| ## **Additional information (optional)** You may choose to include further statements where relevant about: |||| |---|---|---| |Achievements against
objectives set|Para 1.41|Over this financial period, the charity has
made significant progress in achieving its
objectives. Regular club bookings, including
community events, and recreational
activities, have strengthened local
engagement. The successful hosting of
monthly community parties. Ongoing
improvements to facilities and increased
volunteer participation further support the
charity’s mission to enhance the well-being
of the Great Blakenham community.| |Performance of fundraising
activities against objectives
set|Para 1.41|| ||Para1.41|The charity currently priorities reinvesting| |Investment performance
against objectives||funds into community programs and facility
maintenance rather than financial
investments. As a result, there are no
significant investment holdings to assess
against performance objectives.
However, any surplus funds are strategically
allocated to enhance the charity’s services,
improve infrastructure, and support long-
term sustainability. The trustees
continuously evaluate financial opportunities
to ensure funds are used effectively to
benefit the community.| |---|---|---| |Other||| ## **Financial Review** |**Financial Review**||| |---|---|---| |Review of the charity’s
financial position at the end
of the period|Para 1.21|At the end of the reporting period, the charity
remains in a stable financial position, with
income generated through regular club
bookings, fundraising events, and
community initiatives. Despite economic
challenges, the charity has effectively
managed its resources to maintain
operations and continue providing essential
services to the community.| |Statement explaining the
policy for holding reserves
stating why they are held|Para 1.22|The charity follows a prudent reserves policy
to ensure financial sustainability. Reserves
are maintained to cover unforeseen
expenses, support future development
projects, and provide financial security in
case of unexpected reductions in income.
Holding reserves enables the charity to
continue delivering key services and
activities without disruption.| |Amount of reserves held|Para 1.22|**11,629**| |Reasons for holding zero
reserves|Para 1.22|| |Details of fund materially in
deficit|Para 1.24|The charity does not have any materially
deficit funds.| |Explanation of any
uncertainties about the
charity continuing as a going
concern|Para 1.23|The trustees have assessed the charity’s
financial position and, despite economic
pressures, believe it remains a going
concern. Ongoing fundraising efforts, grant
applications, and increased community
engagement will help ensure long-term
sustainability. However, the trustees
continue to monitor financial performance
closely and implement strategies to mitigate
any potential risks.| ## **Additional information (optional)** You may choose to include further statements where relevant about: |The charity’s principal
sources of funds (including
any fundraising)|Para 1.47|The charity's primary sources of funding
include income from regular club bookings,
venue hire for private and community
events, and fundraising activities such as
seasonal fairs, raffles, and sponsored
events. Additionally, grant funding and
community donations play a vital role in
supporting the charity's ongoing initiatives
and operational costs. The trustees actively
seek new funding opportunities via grants to
enhance financial sustainability and expand
services.| |---|---|---| |Investment policy and
objectives including any
social investment policy
adopted|Para 1.46|However, should surplus funds become
available, the trustees will explore
responsible investment opportunities that
align with the charity’s mission while
maintaining financial security. Any
investment decisions will be made in
accordance with ethical guidelines and in the
best interests of the charity and its
beneficiaries.| |||•
**Financial Sustainability:**Reliance
on external fundingand donations| |A description of the principal
risks facing the charity|Para 1.46|requires diversification of income
sources.
•
**Operational Costs:**Rising utility and
maintenance expenses necessitate
cost-saving measures.
•
**Volunteer & Trustee Engagement:**
Ongoing recruitment and training are
essential for continuity.
•
**Regulatory Compliance:**Regular
reviews ensure adherence to
governance and safety standards.
•
**External Factors:**Economic
changes and policy shifts may impact
operations, requiring strategic
planning.| |---|---|---| |Other||| ## **Structure, Governance and Management** |Description of charity’s
trusts:||| |---|---|---| |Type of governing document
(trust deed, royal charter)|Para 1.25|Trust deed dates18 JANUARY 1963| |How is the charity
constituted?
(e.g unincorporated
association, CIO)|Para 1.25|We are constituted as an unincorporated
association.| |Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees|Para 1.25|The charity adheres to standard practices as
outlined by the Charity Commission for
England and Wales. Typically, this involves
the appointment of trustees through
resolutions passed at properly convened
meetings, such as Annual General Meetings
(AGMs). The charity ensures that trustee
selection aligns with its objectives and
complies with regulatory requirements.| **Additional information (optional)** You may choose to include further statements where relevant about: |Policies and procedures
adopted for the induction and
training of trustees|Para 1.51|| |---|---|---| |The charity’s organisational
structure and any wider
network with which the
charity works|Para 1.51|The charity's organisational structure
includes an Executive Committee of
Trustees from the Parish Council, Church,
village and Cycle Speedway. There is a
recognised priority to recruit more Trustees
and Volunteers to enhance the charity's
operations.| |Relationship with any related
parties|Para 1.51|| |Other||| ## **Reference and Administrative details** Charity name Other name the charity uses Registered charity number Charity’s principal address ## **Names of the charity trustees who manage the charity** |1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year **|**Name of person (or body) entitled**
**to appoint trustee (ifany)**| |---|---|---|---|---| ||Kerrie Anne Vipond|Treasurer||| ||StaceyRunciman|Events Lead||| ||Avril Hammond|Chair||| ||Emma Ford|Secretary||| ||Janet MOlle|Trustee||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| – Corporate trustees names of the directors at the date the report was approved **Director name** Name of trustees holding title to property belonging to the charity **Trustee name Dates acted if not for whole year** ## **Funds held as custodian trustees on behalf of others** Description of the assets held in this capacity Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for safe custody and segregation of such assets from the charity’s own assets ## **Additional information (optional)** ## **Names and addresses of advisers (Optional information)** **Type of Name Address adviser** **Name of chief executive or names of senior staff members (Optional information)** ## **Exemptions from disclosure** Reason for non-disclosure of key personnel details ## **Other optional information** ## **Declarations** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** |**Signature(s)**
**Full name(s)**
**Position (eg Secretary,**
**Chair, etc)**
**Date**|Kvipond|| |---|---|---| ||Kerrie Vipond|| ||

Treasurer|| ||31/01/2025|| ||31/01/2025|| ## **Recreation Ground and Village Hall Independent Examiners Report Charity Number 304753 Treasurers Account Number 04360460** |**Income**
Hall Hire - Income
Cycle / Football - Income
Glass Recycling - Income
Grants - Income
Donations
Fundraising / Events Income
Hall Deposits
Anglian Water Refund
Utilities Return
Bar Income
**Total Income**
**Expenditure**
Phone
Utilities
Hall Deposit Refunds
Website
Insurance
Cleaners / Cleaning Materials
Stationary
Repairs & Maintenance
Ground Maintenance
PLAYQUIP
Events Costs
Binders
Bar License
New Furniture / Equipment
Misc Expenses
Bar Expenditure
**Total Expenditure**
**Net Income**
**Bank Balances confirmed @ 31.03.24**
Main Account
Bar Account
Fixed Term Deposit Account
Interest Account|11,777.50
£
890.00
£
-
£
62,651.36
£
655.00
£
1,080.30
£
2,000.00
£
3,888.58
£
1,564.00
£
11,674.11
£
**96,180.85**
**£**
1,103.94
£
16,906.16
£
1,400.00
£
73.08
£
1,614.59
£
1,880.49
£
34.76
£
2,383.58
£
751.56
£
60,000.00
£
1,003.65
£
318.60
£
180.00
£
11,188.93
£
611.27
£
9,834.22
£
**109,284.83**
**£**
**13,103.98**
**-£**
21,714.36
£
2,733.35
£
11,629.75
£
118.74
£
36,196.20
£| |---|---| ROcreatio￿&t0￿nd and￿[lIage Hall Charit￿N￿￿r 304251 My examination has carried out a review of the accounting records kept bythe charity and 8 comparison of the accounts presented with those records. It 81so includes consideration of any unusual items or disclosures in the accounts, and seeks explanations from the trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently I do not express an audit opinion on the view given by the accounts. In the course of my examination, no matter has come to my attention which gives me reasonable cause to believe that in any material respect the requirements have not been met. Name: Samantha Brown Relevant Professional qu81ificationlprofessional body: AAT fully Qualified. ACCAAdvanced Diploma in Accounting and Business. Address: 44 Chapel Lane, Great Blakenham, Ipswich, IP6 OJU. Date: 2310112025 Signature: