Charity Commission No 304744
Constable Memorial Hall East Bergholt
Financial Statements
Year Ended
31 December 2020
Charity Commission No 304744 Annual report for the year ended 31 December 2020
The Trustees present their report for the year ended 31 December 2020 The Trustees during the year were:
Co-opted Members Elected Members
Mrs V James (Chairman) Ms C Lavell (East Bergholt Ballet School) Mr B Cuthbertson (Vice Chairman) Mr A Cross (East Bergholt Community Council)
Mrs J Scott (Secretary) Mr J Price (U3A representative)
Mr A James (Booking Secretary) Mrs C Moss (East Bergholt Women’s Institute)
Mr K Breton (Treasurer & Gandish Rd rep) Mr R Lansdell (EB Parish Council)
Mr C Bratchell (Co-opted Member) Mr R Bramwell (East Bergholt Drama Society)
Ms S Davies (Cinema club representative)
Election of trustees
Election of officers is made annually at the AGM each April in accordance with the trust deed. It states the named organisations which together may elect their members (no more than 8) or co-opted representations (no more than 7) to manage the Constable Hall as trustees.
This year the date of the Annual General Meeting is 23[rd] June. The delay id due to the COVID pandemic regulations .
The charity was established by the Trust Deed dated 21 January 1956, and is registered with the Charity Commission, No 304744. The charity’s address is Gandish Road, East Bergholt COLCHESTER CO7 6TP..
Objects, Organisation and activities
The charity is established to enhance the community life of the inhabitants of East Bergholt by providing communal facilities and promoting community projects of a charitable nature.
The Village Hall is available for hire by any individual or organisation in accordance with the standard hiring agreement and scale of charges adopted for the year. It is intended that the scale of charges be sufficient to generate enough income to meet all expenditure incurred in providing the Hall.
The charity is organised as an independent association of local residents with a managing committee comprising elected and nominated members. Activities
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include the provision of the Village Hall as a permanent community facility and a variety of community projects as funds permit from time to time.
Charity Commission No 304744 Draft annual report for the year ended 31 December 2020 (Continued)
Activities undertaken and summary of performance in the year.
Since March 23[rd] 2020 the Constable Hall has been closed due to COVID restrictions and booking receipts for the January to March 2020 period were £ 6356 (2019 receipts were £ 16,370) The incoming resources for the year have been significantly boosted by Suffolk County Council’s COVID grants of £11,334. This has resulted in total incoming resources for the year o£17,690 (excluding capital grants).
The major ongoing hall running expenditure this year is on the following items:
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1) Repairs and maintenance of £6528 included £5496 expenditure on removing asbestos from areas not visited for many years such as above the committee room.
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2) Public liability insurance at £1,140 (2019=£1,140)
The major project of 2020 was the complete restructuring and refurbishment of the kitchen which was funded by generous grants from Babergh Council, the East Bergholt Parish Council and the East Bergholt Community Council. The Constable Hall Committee also allocated funds to the project. The Table on p 11 (annexed) provides details of the funding and expenditure. The clearance of asbestos was an unforeseen but necessary expense which was included in the overall cost. The dayto-day management of the project was managed by the chairman (V. James) and the Committee thanks her for an excellent job which must have consumed much personal time.
The addition of the kitchen has resulted in an increase in the net book value by over £46,000 (to over£139,600). The resultant Capital depreciation on fixtures and fittings was £6943.
Once again, the Constable Hall Committee wishes to thank the East Bergholt Parish Council for their annual grant of £500 towards the running of the hall and payment of £13.50 for the rent of the playing field. It is much appreciated and not taken for granted.
The committee wish to thank Richard Cross for his sterling efforts in undertaking to paint those areas that need it. Work now remains to prepare the hall for new bookings as the hall has been closed and vacant for over a year.
Above all the committee wishes to re-engage with regular users and the committee will ensure the hall is in 1[st] Class condition when it opens soon.
The Constable Hall is meeting costs and making a surplus. The committee has not met face to face for a year and hopes to meet soon to address any outstanding repair issues,
Finances
The attached financial statements show that the current financial position of the hall is satisfactory and funds exist to make repairs and improvements. Receipts, especially from the COVID grants, have enabled the hall to maintain funds at a
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good level throughout the year. The Committee are requested to accept these accounts as sound.
K Breton
Treasurer
This report was approved by the Trustees throughout April by email for approval on the 23[rd] June 2021.
Charity Commission No 304744 Balance Sheet and Fixed Assets 2020 corwd 20 15.xls C(STI8LE IQ4(MIWL HALL Ba(e at3 DttertW Year 2019 2018 FIX &stts 139,691 95,065 883. 89 921. 96 Dd)tS and FppayrThnts C&h In Bét - On D4)osf( curent accourt loo 133 Ic4 1873 4796 148YJ 3907.68 4734 10441.85 281L45 478.75 8405 6E4 C&h In 23848 215eii 19140.87 11697. 86 Ua)IIIUe% C1Edto and accruas N&¢uThert ads assets 23 L63512 21S IL6Q5 I91.87 107521. 11697. 86 lo3.8 Represertal by. AuuThwlatsd fund5 Atllan 20 Nd ircorring reSl[e5ftr tFe sear At 31 Decanbw 2020 102,875 46917 93,772 9103 90141.19 363Q849 938W2. 35 -3751.16 149792 102815 93772.chl 141. 19 A((unwlated rted fuTrls Atll anuay 2020 Nd IOrrIng tpsOU estst ar 137X) 137XI 137X) 137YJ 13TA) 163Y2 1379J 116&5 137 107522 137 103&1.2 At31 Dether3)2)
Charity Commission No 304744 Balance Sheet and Fixed Assets 2020 conaud 20 15,xls C(YISIABLE fvEM(IIiAL HALL EAST RG)LT Iss 1.0 l an-18 ISt0 the tiiancial (Dr r ended tceThber 2 Flxed aets 3)19 Hall aThJ Car Pa Hal and Car Pa Fixtires and fhilngs Frxtiwes and flilngs Totsl Totsl Cost At l anuary 202Q AddnS At 31 Decerrber2020 61,226 87,290 51,572 138,862 148.516 51,572 200,08B 61,226 76.241 11,048 87,290 137,467 11,C149 148 516 61,226 Dewedall( to 11 uary 2019 PtTNded forthe ye At 31 Decerthr2020 53,451 6,943 60,391 53,451 6,943 60,394 49,087 4,365 53,451 49,087 4,365 53,45L Netbookvalue At 31 DereThthr 203) At 31 Decenl)er2019 61,226 33,839 ,065 61,226 27,155 88,381
CHARITY COMMISSION FOR ENGLAND AND WALES Independent examinerfs report on the accounts Section A Independent Examiner's Report Report to the trusteesl members of cl6L< MgA4aAi4L UALL CASf tr£G40L-. On accounts for t year end Charlty no (If any) gi 2020 Srt7ft Set out on pages I report to the trustees on my examination of the accounts of the al)ove Charty (Ih8 Tn) for the year errtknl Responslbllltles and basls ol roport As the chaTiVs trustees. you are rwrnble for the preparation of the accounts in accordan with the requirements of the Charttie5 Act 2011 {Ihe A I report In respect of my examination of the Trusvs accounts carried out under seL'¢)n 145 of the 2011 Act and in carying oul my examination, I have followvj all th8 applicable Diret'ons given by the Chanty Commission urKler sethon 145(5)Ib) of the A(#. Independent examlnefs statement I have ¢ornpleted my examination. I confirni that no material matters have come to my attention in connection with the examination40th 4$IlCh gives me cause to bel that in. any matenal the accounting records re not ke0 in accordance wrlh section 130 crt the charit Act. or the accounts dKI not acrd ryth the actounting records. or the accounts dKI not compty with the applicable requirements concemirKJ the forn and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts gNe a and fair, view which not a matter consldered as part of an indèpendent examination. I ha¥* no concems and hav• com8 auo8s no othor mattors in conn8ction with the examinab'on to which attention shoukl be drawn in this report in order to enable a woper understsndirvj of the accounts to l)e reached. . Please delete the words in the brackets rfthey not appty. Slgned: Date: Na Relevant professlonal quallflcatlon(s) or body IER Oct 2018
(11 any): Address: cQ¥ Es Section B Disclosure Only complete rf the examiner needs to highlight matenal matters of concern CC32. Indet*thnt examinatson of chanty a¢counts'. directions and gUklan for examiners). Glve here brfef detslls ol any ltsms that the oxarnlner wlshos to dlsclose. IER Oct 2018