BENHALL & STERNFIELD EX SERVICEMENS CLUB
COMMITTEE AND TRUSTEES ANNUAL GENERAL MEETING MINUTES
DATE: 03[rd] November 2025
PRESENT: Hilary Graham, Chris Bayfield, Mark & Helga Stebbings, Lynne & Mark Taylor, Tim Blowers, Lucy Moran, Andy Parmentier, Richard & Jayne Evans, Simon Wilks, Geoff Brown & approx. 8 Club members
APOLOGIES: Rachael & Carl Wilkins
MEETING STARTED: 7.35pm
The current Chair commenced the meeting, held in the Main Hall and was offered apologies from missing committee members.
CHAIRMANS WELCOME/REVIEW OF LAST 12 MONTHS:
Chirs Bayfield, (Current Chair), reviewed 2024 AGM minutes and asked of any comment required before a proposal to accept was made – Proposed by SW, 2[nd] AP – Carried overall.
The Chair summarised the last 12 months since the last AGM meeting in October 2024 as being another ‘good year for the club’ and thanked both the stewards and all that have supported the club over this period.
Heating project for the main club bar had been completed with consideration for this to be installed in other areas of the building.
Hire bookings are increasing, the use of the club premises is greater, Three Darts teams now in operation for the 2025/26 winter season, Super-league on Tuesdays, Local league for Fridays and Ladies teams for Wednesday.
Music day 2025 was seen as a success and the involvement of the stewards in creating new bar areas and the second bar cellar outside proved useful.
The Flower show committee offered a generous donation to the club to aid the purchase and installation of shutters to the Manette bar, thus opening up the potential of further club building use to others. Bingo & other events at the club had helped to increase footfall and the change of brewery from LACONs to Greene King had proved successful. Weekly meetings and groups using the club include the History Group, the Flower show committee, exhibitions, Tune-up, chess group, with inclusion of music nights throughout the year.
SW – Flower show donation of monies to the club for shutters opens up more use by groups of the premises when the club is closed. Keyholder policy assembled to allow entry has been drawn up, AP offers overview as to its working process. Question from the floor asked about advertising the hire of the premises, The chair replied that this was in progress with the stewards. Question asked of key access that had proved difficult recently when the Handbell group had wanted to use the hall. The handbell
group made a request of the use of hall and storage of handbells – Insurance of the handbells was asked before any decision could be considered. The chair touched upon the storage aspect as the club has recently received a new shed off the Pre-school as a donation. This and other storage options are being considered at present
Plans for the future and club include the consideration for a internal sound system throughout for holding events, the redecoration of the members bar and the replacement of the furniture and chairs for the main hall areas to allow further hiring out.
GB reminds that the Club now has three football teams in operation and includes a U14 Girls team.
The question of outside music events was raised and if they are to increase in number– the Chair replies that the club continues to operate within the confines of the license and if we are to deviate outside this, advice from the relevant parties would be sought after.
Question raised of club offering food as previously advertised – the chair replied to advise that staffing issues and availability prevented this from occurring as expected but would take conversation with the stewards on this. Question asked about the club advertising using an ‘A’ board at the top of School Lane/B1121 junction and also of a H&S issue of the recently removed poly sheet sitting in a ground area that could cause a ‘slip or trip’ for path users – The chair offered to review further.
TREASURERS REPORT:
Lynn Taylor presented copies of annual financial reports and accounts to the meeting attendees covering the last 12 months and suggested the club currently has a NETT movement amount loss of £2861 for the year with invoices for Sky TV, Water bills during a leak (subsequently repaired) and electric bills contributing to these figures. The need for donations and events to help raise funding was discussed and AP remined that the turnover of the club was £110K over the last 12 months but more ideas of events etc required – all in agreement.
ELECTION OF OFFICERS:
At this point of the meeting the current Chair (CB) advised that we then move to the Election of the officers and duly asked the current known committee members if they are willing to continue to stand for a further 12 months.
CB asked the question if any other person present wished to take on the Chair roll, LT asked of any other person for the Treasurer post, no takers so the Chair remains in place for a further year along with the Treasurer. The remaining officer positions were agreed as the following:
Chair: Chris Bayfield
Vice Chairs: Simon Wilks & Geoff Brown
Secretary(s): Helga & Mark Stebbings
Treasurer: Lynn Taylor
Trustees: Mark Taylor, Hilary Graham, Tim Blowers & Rachel Wilkins
Committee Members: Lucy Moran, Andy Parmentier, Carl Wilkins
All other attendees were asked if they wished to take the opportunity to join the committee, no further parties came forward.
HG at this point wanted it noted on record of a vote of thanks must go to Carl & Rachel Wilkins for their work within the club over the last year – All agreed.
The AGM Meeting was then concluded but adjourned for a drinks break at 20:00hrs to which after, the committee meeting would then continue.
BENHALL & STERNFIELD EX SERVICEMENS CLUB
COMMITTEE AND TRUSTEES MONTHLY MEETING MINUTES
DATE: 03[rd] November 2025
PRESENT: Hilary Graham, Chris Bayfield, Mark & Helga Stebbings, Lynne & Mark Taylor, Andy Parmentier, Lucy Moran, Simon Wilks
APOLOGIES:
Rachael Carl Wilkins, Tim Blowers
MEETING STARTED: 20:35hrs
Chair commenced the meeting and was offered apologies from the missing committee members and moved onto ‘Matters Arising’ from the last meeting of 06[th] October 2025
MATTERS ARISING:
CB – Van at the top of the club car park is still present – owner to be spoken to once again and removal arranged within 14 days if necessary.
SW > AP – CB – Shutters installed means advertising of club for hire – AP requests copies of Keyholder form/Hire Form and Keyholder policy be placed on website
SW reminds that the Flower show committee have a ‘seed’ fund for new club or group starts but no approach had been made to date.
CB – Sheds and storage outside still as a work in progress – Conversation with CW required
CB – Checking that CW had completed his application online of the License Supervisor had been applied for.
CB – Notes that no Football representative was present tonight.
CB – CW recent accident is reported in the accident book and external H&S advice suggests a ‘incident report’ is completed and held with the Accident book – RIDDOR is not required at this time.
CB – Glasswasher – Repair or replace question raised
HEALTH & SAFETY / CLUB POLICIES:
MS – No noted policy issues but its noted the fire extinguishers are due to test & inspection during November along with electrical appliance testing to which CW would carry out and document.
Overdue H&S related issues noted on this evening include the need to complete the Fire alarm point replacement, the emergency lighting review from recent failure and the visible ‘slip & trip’ hazards present in the hall from the Dart evenings – Alarm/Fire company to be contacted.
ACCOUNTS:
LT – Overview of accounts,
Accounts standing as of 03[rd] November 2025: Current account balance £ 4,862.66 Deposit account balance £ 16,888.02 Cash £ 500.00 Total £ 22,544.07
MS/HS raise the question and request of any future funding raising such from Bingo etc, that monies donated to the club are separately shown to prevent any ‘disolving’ into general daily expenditure and to act as a fund for projects and targets for equipment/club wants. HS offers £50 to the club from recent Bingo event and reminds that 20[th] December is a club fundraiser evening with a hope of further monies being raised.
SW – Raises the continuation of funding application for the club and due to workload involved, suggests the formation of a sub-committee to help process needs and application – Sub-Com to consist of SW / AP / HS / CW and will report to the main committee as required/necessary – Chair and Committee members in agreement.
STEWARDS REPORT:
No Stewards report was offered due to absence but Chair to discuss areas that have arisen from this evening with the Stewards.
‘ROUND ROBIN’ / AOB:
MT – Raises question as to Hall lighting being reviewed to replace current tube lighting and also asks why heating was not considered for Manette bar and hall at the time of the bar installation. CB to obtain quotes for heating, MS/CB to review lighting options.
LT – Children Christmas party request for monies for costs etc by RW of £300 – Committee agrees. PPL license of £630.35 request to pay was agreed by all.
LM – Has approached employer regarding donation of monies to club. Not appropriate to offer the club itself but offered £250 towards Girls football team.
AP – No
MS – Raises and asks if the club are to continue any interest in the proposed ‘Bike Station’, after a discussion this was decided not to continue and MS to inform East Suffolk and PC.
HG – Raises the untidy entrance to the club driveway – CB to discuss with CW
HS – Reminds that seeking a ‘food’ pop up event with local food outlets and that proposals for a Thai evening were in consideration – a proposal for the next committee meeting is likely – Reminder of the Christmas bingo made also
SW – No
CB – Nothing further at this time.
MEETING ENDED: 21:25hrs
Next meeting: The ‘Club’ committee meeting - Scheduled for 01[st] December 2025 (unless moved to a later date by the Chair)– 1[st] Draft Agenda to be issued.
Accounting Services
ies
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Benhall & Sternfield Ex Servicemens and Village Club
Charity number 304708
Report and Accounts For the Year Ended 30™ June 2025
— Registered Office: a P Contact Details: _ ripintahhsaiaaaaaasrae piee; oman Services Limited Martinaakt Anthony Fuller| poo and Stephen David Kirk Website:Tel:Email:01728info@crasl.co.ukwww.crasl.co.uk687000 - payroll@crasl.co.uk Suffolk are licensed and regulated by AAT : ey aa under licence numbers Registered In England And Wales 2913 and 1000869 —— VAT No. 922072650
Benhall & Sternfield Ex Servicemens and Village Club
ESTABLISHED BY DEED
CHARITY NUMBER 304708
| Registered Address: | School Lane | |
|---|---|---|
| Benhall | ||
| Saxmundham | ||
| IP17 1HE | ||
| Trustees: | Christopher Bayfield (Chair) | |
| Rachel Wilkins (Steward) | ||
| Mark Taylor | ||
| Tim Blowers | ||
| Dr HilaryGraham | ||
| Treasurer: | LynneTaylor | |
| Independent Examiner | CRASL | |
| Cartlon Park House | ||
| Carlton Park Industrial Estate | ||
| Saxmundham | ||
| Suffolk | ||
| IP17 2NL | ||
| Bankers | Barclays Bank plc | . |
| Main Street | ||
| Leiston |
je
Benhall & Sternfield Ex Servicemens and Village Club
CHARITY NUMBER 304708
STATEMENTOF ACCOUNTS
|
| INDEX | |
|---|---|
| Page | |
| TRUSTEES' REPORT | 1 |
| INDEPENDENT EXAMINER'S REPORT | 2-3 |
| STATEMENT OF FINANCIAL ACTIVITIES | 4 |
| BALANCE SHEET | 5 |
| NOTESTOTHEACCOUNTS | 6-9 |
]
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Benhall & Sternfield Ex Servicemens and Village Club
CHARITY NUMBER 304708
ESTABLISHEDBY DEED
TRUSTEES' REPORT FOR THE YEAR ENDED 30 JUNE 2025
Organisational Structure
The charity trustees are responsible for the overall management of the charity. The trustees give their time freely
and receive no remuneration or other financial benefits.
The Trustees together with the members committee meet monthly to ensure the smooth running and financial well being of the charity.
Recruitment and Appointment of Trustees
The existing trustees are responsible for the recruitment of new trustees from the local community.
Induction and Training
Following appointment, new trustees are given copies of the trust deed and relevant publications from the charity commission.
Risk Management
The trustees assess the risks the charity faces and identifies the major risk area of activity. These are reviewed regularly. The insurance cover is in place and finances are kept under review.
Objectives and Activities
The charity's objectives are to promote social interest amongst the villages and to create a social centre for the public benefit.
Our club is an accessible and welcoming venue which provides facilities for local groups i.e. church functions, primary school and playgroup, elders club, women's fellowship, chess club, parish council meetings and private weddings etc. The club has two established adult football teams and four junior football teams. It also hosts the annual village flower show and sports.
|[,]
MTaylor , Trustee
T Blowers Trustee
1
]
:
:
Benhall & Sternfield Ex Servicemens and Village Club
CHARITY NUMBER 304708
INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES OF Young People Takin Action
| report on the accounts of the charity for the year ended 30 June 2025, which are set out on pages 4 to 9.
RESPECTIVE RESPONSIBILITIES OF TRUSTEES AND EXAMINER
As the charity's trustees you are responsible for the preparation of the accounts; you consider that the audit requirement of section 144(2) of the Charities Act 2011 (The Act) does not apply. It is my responsibility to state, on the basis of procedures specified in the General Directions given by the Charity Commissioners under section 145(5)(b) of the Act, whether particular matters have come to my attention.
Your attention is drawn to the fact that the charity has prepared accounts in accordance with published on 16 July 2014, the Financial Reporting Standard for Smaller Entities (FRSSE) is in
preference to the Accounting and Reporting by Charities: Statement of Recommended Practice issued on 1 April 2005 which is referred to in the extant regulations but has since been withdrawn.
| understand that this has been done in order for the accounts to provide a true and fair view in accordance with the Generally Accepted Accounting Practice effective for reporting periods beginning on or after 1 January 2015.
BASIS OF INDEPENDENT EXAMINER'S REPORT
My examination was carried out in accordance with the General Directions given by the Charity Commissioners. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently | do not express an audit opinion on the view given by the accounts.
2
Benhall & Sternfield Ex Servicemens and Village Club
CHARITY NUMBER 304708
INDEPENDENT EXAMINER'S STATEMENT
.
In connection with my examination, no matter has come to my attention:
- 1 which gives me reasonable cause to believe that in any material respect the requirements - to keep accounting records in accordance with section 130 of the Act; and
|
™ to prepare accounts which accord with the accounting records and to comply with the accounting requirements of the Act.
have not been met; or
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) } | |
| |
- 2 to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.
CRASL Saxmundham
.
3
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Benhall & Sternfield Ex Servicemens and Village Club
CHARITY NUMBER 304708
STATEMENT OF FINANCIAL ACTIVITIES
| Fortheyearend 30June 2025 | 2025 | 2024 | |||
|---|---|---|---|---|---|
| Unrestricted | Total | Total | |||
| Note | £ | £ | £ | ||
| Income and endowments from | |||||
| VoluntaryIncome: | |||||
| Donations and legacies | 2 | 26,257 | 26,257 | 9,056 | |
| Activitiesfor generatingfunds: | |||||
| Charitable activities | 3 | 107,547 | 107,547 | 108,712 | |
| Investments | 0 | 0 | 0 | ||
| Total income and endowments | 133,804 | 133,804 | 117,768 | ||
| Expenditure | |||||
| Cost ofgenerating voluntary income | |||||
| Charitable activities | 4 | 136,665 | 136,665 | 124,560 | |
| Total expenditure | 136,665 | 136,665 | 124,560 | ||
| Netmovement in funds | -2,861 | -2,861 | -6,792 | ||
| Balances brought forward | 163,253 | 163,253 | 170,045 | ||
| 160,392 | 160,392 | 163,253 |
All of the Charity's activities are classed as continuing.
The Charity has no recognised gains or losses other than those shown above.
The notes on pages 6 to 9 form part of these accounts.
4
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7
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Benhall & Sternfield Ex Servicemens and Village Club
CHARITY NUMBER 304708
BALANCE SHEET AS AT 30 JUNE 2025
==> picture [461 x 453] intentionally omitted <==
----- Start of picture text -----
2025 2024
£ £ £ £
Fixed Assets
Property Improvements 5 119,423 119,423
Furniture, Fixtures & Fittings 16,289 16,759
135,712 136,182
Current Assets
Stock 4,336 3,449
Debtors and prepayments 6 0 250
Current Account 5,830 5,130
Savings Account 19,448 21,138
Cash in hand 892 1,406
30,506 31,373
Liabilities
Amounts falling due in one year 7 5,827 4,302
Net current assets 24,679 27,071
Net assets 160,392 163,253
Funds
General 160,392 163,253
. 160,392 163,253
----- End of picture text -----
Approved by the Board of Trustees on 9th October 2025 and signed on its behalf by:
M Taylor Trustess
T Blowers ; Trustee
5
Benhall & Sternfield Ex Servicemens and Village Club
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CHARITY NUMBER 304708
NOTES TO THE ACCOUNT
1 ACCOUNTING POLICIES
Basis of preparation
The financial statements have been prepared in accordance with Accounting and Reporting by Charties: Statement of Recommended Practice and in accordance with the Financial Reporting Standards for Smaller Entities (effective January 2015) and the Charities Act 2011. Assets and liabilities are initially recognised at historical cost or transaction value unless otherwise stated in the relevant accounting accounting policy note. The financial statements have been prepared to give and ‘true and fair' view and have departed from the Charities (Accounts and Reports) Regulations 2008 only to the extent required to provide a ‘true and fair' view. This departure has involved following Accounting and Reporting by the Charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRSSE) issued on 16 July 2014 rather than the Accounting and Reporting by Charities: Statement of Recommended Practice effective from 1 April 2005 which has since been withdrawn.
Preparation of accounts on a going concern basis
The assessment of the trustees is that the charity is a going concern.
Income
- .
All incoming resources are included on the Statement of Financial Activities when the charity has sufficient certainty that receipt of the income is probable and the amount can be measured reliably.
Expenditure
Expenditure is recognised once there is a legal or constructive obligation to make a payment to a third party. It has been classified under headings that aggregate all costs related to the at category. Where costs cannot be directly attributed to particular headings they have been allocated on a basis consistent with the use of resources. The charity is not registered for VAT and accordingly expenditure is shown gross of irrecoverable VAT. Grants offered subject to conditions which have not been met at the year end date are notes as commitment but not accrued as expenditure.
Voluntary Income
All donated income is included in income on receipt where the donor requires that the sum is to be treated as income in future accounting periods.
Investment Income
Interest received is included when receivable.
6
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/
Benhall & Sternfield Ex Servicemens and Village Club
CHARITY NUMBER 304708
NOTES TO THE ACCOUNT
Fixed Assets
Depreciation is provided on fixed assets at rates calculated to write off the costs, less estimated residual value, or each asset over its expected useful life as follows:-
Furniture, Fixtures and Fittings - 15% on reducing balance
Stock
Stock is valued at a lower of cost and net realisable value
7
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7
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:
Benhall & Sternfield Ex Servicemens and Village Club
CHARITY NUMBER 304708
NOTES TO THE ACCOUNTS
STATEMENT OF FINANCIAL ACTIVITIES
| 2025 | 2024 | ||||||
|---|---|---|---|---|---|---|---|
| Note | Unrestricted | Total | Total | ||||
| £ | £ | £ | |||||
| 2 Donations and legacies | |||||||
| Membership Subscriptions | 4,698 | 4,698 | 5,458 | ||||
| Hire of Hall | 1,321 | 1,321 | 1,186 | ||||
| Donations | 10,238 | 10,238 | 2,412 | ||||
| Grants | 10,000 | 10,000 | - | ||||
| 26,257 | 26,257 | 9,056 | |||||
| 3 Charitable activities | |||||||
| Bartakings | 107,027 | 107,027 | 105,148 | ||||
| Snooker& Pool takings | 110 | 110 | - | ||||
| Miscellaneous | 100 | 100 | 3,212 | ||||
| Interest Receivable | 310 | 310 | 352 | ||||
| 107,547 | 107,547 | 108,712 | |||||
| 4 Charitable activities | |||||||
| Bar purchases | 51,795 | 51,795 | 53,203 | ||||
| Wages&employee costs | 38,311 | 38,311 | 30,464 | ||||
| Recruitment Costs | - | - | . | 311 | |||
| Insurance | 1,608 | 1,608 | 1,376 | ||||
| Rates&Water | 4,757 | 4,757 | 1,886 | ||||
| Heat& Light | 5,792 | 5,792 | 4,197 | ||||
| Entertainment | 5,180 | 5,180 | 9,567 | ||||
| Advertising | 165 | 165 | - | ||||
| Licences&Subscriptions | : | 7,451 | 7,451 | 1,597 | |||
| Repairs& Renewals | 9,563 | 9,563 | 12,758 | ||||
| Premises Expenses | 1,820 | 1,820 | 1,205 | ||||
| Cleaning | . | 162 | 162 | - | |||
| Depreciation | 3,435 | 3,435 | 2,958 | ||||
| Lottery | 1,348 | 1,348 | 1,902 | ||||
| Legal & Professional | 1,573 | 1,573 | 478 | ||||
| Accountancy | 405 | 405 | 385 | ||||
| Telephone | 625 | 625 | 559 | ||||
| Postage & Stationary | - | - | 7 | ||||
| Sundry | 1,619 | 1,619 | 447 | ||||
| BankCharges | 1,027 | 1,027 | 1,260 | ||||
| Donations | 30 | 30 | - | ||||
| 136,665 | 136,665 | 124,560 |
8
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Benhall & Sternfield Ex Servicemens and Village Club
CHARITY NUMBER 304708
NOTES TO THE ACCOUNTS
STATEMENT OF FINANCIAL ACTIVITIES
| 5 FixedAssets | : | ” ™ tone ts em een |
Furniture, Fixtures& a Fittings |
Total |
|---|---|---|---|---|
| £ | £ | £ | ||
| Cost | ||||
| At 1 July2024 | 119,423 | 41,433 | 160,856 | |
| Additions | 0 | 2,965 | 2,965 | |
| Less: Grants | 0 | 0 | 0 | |
| At 30June 2025 | 119,423 | 44,398 | 163,821 | |
| Depreciation | ||||
| At 1 July2024 | 0 | 24,674 | 24,674 | |
| Charge forthe year | 0 | 3,435 | 3,435 | |
| At 30June 2025 | 0 | 28,109 | 28,109 | |
| Net book Value | ||||
| At 30June 2025 | 119,423 | 16,289 | 135,712 | |
| At 1 July2024 | 119,423 | 16,759 | 136,182 | |
| 6 Debtors and prepayments | 2025 | 2024 | ||
| Debtors | ) | 250 | ||
| , | ||||
| 0 | 250 | |||
| 7 Liabilities: Amounts | fallingdue within one year | 2025 | 2024 | |
| Accruals | . | 405 | 385 | |
| PAYE /NIC | 504 | 466 | ||
| VAT | 1,892 | 651 | ||
| Pension | 137 | 169 | ||
| Wages Control | 2,888 | 2,631 | ||
| 5,827 | 4,302 |
9
Accounting Services
ies
~
Benhall & Sternfield Ex Servicemens and Village Club
Charity number 304708
Report and Accounts For the Year Ended 30™ June 2025
— Registered Office: a P Contact Details: _ ripintahhsaiaaaaaasrae piee; oman Services Limited Martinaakt Anthony Fuller| poo and Stephen David Kirk Website:Tel:Email:01728info@crasl.co.ukwww.crasl.co.uk687000 - payroll@crasl.co.uk Suffolk are licensed and regulated by AAT : ey aa under licence numbers Registered In England And Wales 2913 and 1000869 —— VAT No. 922072650
Benhall & Sternfield Ex Servicemens and Village Club
ESTABLISHED BY DEED
CHARITY NUMBER 304708
| Registered Address: | School Lane | |
|---|---|---|
| Benhall | ||
| Saxmundham | ||
| IP17 1HE | ||
| Trustees: | Christopher Bayfield (Chair) | |
| Rachel Wilkins (Steward) | ||
| Mark Taylor | ||
| Tim Blowers | ||
| Dr HilaryGraham | ||
| Treasurer: | LynneTaylor | |
| Independent Examiner | CRASL | |
| Cartlon Park House | ||
| Carlton Park Industrial Estate | ||
| Saxmundham | ||
| Suffolk | ||
| IP17 2NL | ||
| Bankers | Barclays Bank plc | . |
| Main Street | ||
| Leiston |
je
Benhall & Sternfield Ex Servicemens and Village Club
CHARITY NUMBER 304708
STATEMENTOF ACCOUNTS
|
| INDEX | |
|---|---|
| Page | |
| TRUSTEES' REPORT | 1 |
| INDEPENDENT EXAMINER'S REPORT | 2-3 |
| STATEMENT OF FINANCIAL ACTIVITIES | 4 |
| BALANCE SHEET | 5 |
| NOTESTOTHEACCOUNTS | 6-9 |
]
;
Benhall & Sternfield Ex Servicemens and Village Club
CHARITY NUMBER 304708
ESTABLISHEDBY DEED
TRUSTEES' REPORT FOR THE YEAR ENDED 30 JUNE 2025
Organisational Structure
The charity trustees are responsible for the overall management of the charity. The trustees give their time freely
and receive no remuneration or other financial benefits.
The Trustees together with the members committee meet monthly to ensure the smooth running and financial well being of the charity.
Recruitment and Appointment of Trustees
The existing trustees are responsible for the recruitment of new trustees from the local community.
Induction and Training
Following appointment, new trustees are given copies of the trust deed and relevant publications from the charity commission.
Risk Management
The trustees assess the risks the charity faces and identifies the major risk area of activity. These are reviewed regularly. The insurance cover is in place and finances are kept under review.
Objectives and Activities
The charity's objectives are to promote social interest amongst the villages and to create a social centre for the public benefit.
Our club is an accessible and welcoming venue which provides facilities for local groups i.e. church functions, primary school and playgroup, elders club, women's fellowship, chess club, parish council meetings and private weddings etc. The club has two established adult football teams and four junior football teams. It also hosts the annual village flower show and sports.
|[,]
MTaylor , Trustee
T Blowers Trustee
1
]
:
:
Benhall & Sternfield Ex Servicemens and Village Club
CHARITY NUMBER 304708
INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES OF Young People Takin Action
| report on the accounts of the charity for the year ended 30 June 2025, which are set out on pages 4 to 9.
RESPECTIVE RESPONSIBILITIES OF TRUSTEES AND EXAMINER
As the charity's trustees you are responsible for the preparation of the accounts; you consider that the audit requirement of section 144(2) of the Charities Act 2011 (The Act) does not apply. It is my responsibility to state, on the basis of procedures specified in the General Directions given by the Charity Commissioners under section 145(5)(b) of the Act, whether particular matters have come to my attention.
Your attention is drawn to the fact that the charity has prepared accounts in accordance with published on 16 July 2014, the Financial Reporting Standard for Smaller Entities (FRSSE) is in
preference to the Accounting and Reporting by Charities: Statement of Recommended Practice issued on 1 April 2005 which is referred to in the extant regulations but has since been withdrawn.
| understand that this has been done in order for the accounts to provide a true and fair view in accordance with the Generally Accepted Accounting Practice effective for reporting periods beginning on or after 1 January 2015.
BASIS OF INDEPENDENT EXAMINER'S REPORT
My examination was carried out in accordance with the General Directions given by the Charity Commissioners. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently | do not express an audit opinion on the view given by the accounts.
2
Benhall & Sternfield Ex Servicemens and Village Club
CHARITY NUMBER 304708
INDEPENDENT EXAMINER'S STATEMENT
.
In connection with my examination, no matter has come to my attention:
- 1 which gives me reasonable cause to believe that in any material respect the requirements - to keep accounting records in accordance with section 130 of the Act; and
|
™ to prepare accounts which accord with the accounting records and to comply with the accounting requirements of the Act.
have not been met; or
|
) } | |
| |
- 2 to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.
CRASL Saxmundham
.
3
|
Benhall & Sternfield Ex Servicemens and Village Club
CHARITY NUMBER 304708
STATEMENT OF FINANCIAL ACTIVITIES
| Fortheyearend 30June 2025 | 2025 | 2024 | |||
|---|---|---|---|---|---|
| Unrestricted | Total | Total | |||
| Note | £ | £ | £ | ||
| Income and endowments from | |||||
| VoluntaryIncome: | |||||
| Donations and legacies | 2 | 26,257 | 26,257 | 9,056 | |
| Activitiesfor generatingfunds: | |||||
| Charitable activities | 3 | 107,547 | 107,547 | 108,712 | |
| Investments | 0 | 0 | 0 | ||
| Total income and endowments | 133,804 | 133,804 | 117,768 | ||
| Expenditure | |||||
| Cost ofgenerating voluntary income | |||||
| Charitable activities | 4 | 136,665 | 136,665 | 124,560 | |
| Total expenditure | 136,665 | 136,665 | 124,560 | ||
| Netmovement in funds | -2,861 | -2,861 | -6,792 | ||
| Balances brought forward | 163,253 | 163,253 | 170,045 | ||
| 160,392 | 160,392 | 163,253 |
All of the Charity's activities are classed as continuing.
The Charity has no recognised gains or losses other than those shown above.
The notes on pages 6 to 9 form part of these accounts.
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Benhall & Sternfield Ex Servicemens and Village Club
CHARITY NUMBER 304708
BALANCE SHEET AS AT 30 JUNE 2025
==> picture [461 x 453] intentionally omitted <==
----- Start of picture text -----
2025 2024
£ £ £ £
Fixed Assets
Property Improvements 5 119,423 119,423
Furniture, Fixtures & Fittings 16,289 16,759
135,712 136,182
Current Assets
Stock 4,336 3,449
Debtors and prepayments 6 0 250
Current Account 5,830 5,130
Savings Account 19,448 21,138
Cash in hand 892 1,406
30,506 31,373
Liabilities
Amounts falling due in one year 7 5,827 4,302
Net current assets 24,679 27,071
Net assets 160,392 163,253
Funds
General 160,392 163,253
. 160,392 163,253
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Approved by the Board of Trustees on 9th October 2025 and signed on its behalf by:
M Taylor Trustess
T Blowers ; Trustee
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Benhall & Sternfield Ex Servicemens and Village Club
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CHARITY NUMBER 304708
NOTES TO THE ACCOUNT
1 ACCOUNTING POLICIES
Basis of preparation
The financial statements have been prepared in accordance with Accounting and Reporting by Charties: Statement of Recommended Practice and in accordance with the Financial Reporting Standards for Smaller Entities (effective January 2015) and the Charities Act 2011. Assets and liabilities are initially recognised at historical cost or transaction value unless otherwise stated in the relevant accounting accounting policy note. The financial statements have been prepared to give and ‘true and fair' view and have departed from the Charities (Accounts and Reports) Regulations 2008 only to the extent required to provide a ‘true and fair' view. This departure has involved following Accounting and Reporting by the Charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRSSE) issued on 16 July 2014 rather than the Accounting and Reporting by Charities: Statement of Recommended Practice effective from 1 April 2005 which has since been withdrawn.
Preparation of accounts on a going concern basis
The assessment of the trustees is that the charity is a going concern.
Income
- .
All incoming resources are included on the Statement of Financial Activities when the charity has sufficient certainty that receipt of the income is probable and the amount can be measured reliably.
Expenditure
Expenditure is recognised once there is a legal or constructive obligation to make a payment to a third party. It has been classified under headings that aggregate all costs related to the at category. Where costs cannot be directly attributed to particular headings they have been allocated on a basis consistent with the use of resources. The charity is not registered for VAT and accordingly expenditure is shown gross of irrecoverable VAT. Grants offered subject to conditions which have not been met at the year end date are notes as commitment but not accrued as expenditure.
Voluntary Income
All donated income is included in income on receipt where the donor requires that the sum is to be treated as income in future accounting periods.
Investment Income
Interest received is included when receivable.
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Benhall & Sternfield Ex Servicemens and Village Club
CHARITY NUMBER 304708
NOTES TO THE ACCOUNT
Fixed Assets
Depreciation is provided on fixed assets at rates calculated to write off the costs, less estimated residual value, or each asset over its expected useful life as follows:-
Furniture, Fixtures and Fittings - 15% on reducing balance
Stock
Stock is valued at a lower of cost and net realisable value
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Benhall & Sternfield Ex Servicemens and Village Club
CHARITY NUMBER 304708
NOTES TO THE ACCOUNTS
STATEMENT OF FINANCIAL ACTIVITIES
| 2025 | 2024 | ||||||
|---|---|---|---|---|---|---|---|
| Note | Unrestricted | Total | Total | ||||
| £ | £ | £ | |||||
| 2 Donations and legacies | |||||||
| Membership Subscriptions | 4,698 | 4,698 | 5,458 | ||||
| Hire of Hall | 1,321 | 1,321 | 1,186 | ||||
| Donations | 10,238 | 10,238 | 2,412 | ||||
| Grants | 10,000 | 10,000 | - | ||||
| 26,257 | 26,257 | 9,056 | |||||
| 3 Charitable activities | |||||||
| Bartakings | 107,027 | 107,027 | 105,148 | ||||
| Snooker& Pool takings | 110 | 110 | - | ||||
| Miscellaneous | 100 | 100 | 3,212 | ||||
| Interest Receivable | 310 | 310 | 352 | ||||
| 107,547 | 107,547 | 108,712 | |||||
| 4 Charitable activities | |||||||
| Bar purchases | 51,795 | 51,795 | 53,203 | ||||
| Wages&employee costs | 38,311 | 38,311 | 30,464 | ||||
| Recruitment Costs | - | - | . | 311 | |||
| Insurance | 1,608 | 1,608 | 1,376 | ||||
| Rates&Water | 4,757 | 4,757 | 1,886 | ||||
| Heat& Light | 5,792 | 5,792 | 4,197 | ||||
| Entertainment | 5,180 | 5,180 | 9,567 | ||||
| Advertising | 165 | 165 | - | ||||
| Licences&Subscriptions | : | 7,451 | 7,451 | 1,597 | |||
| Repairs& Renewals | 9,563 | 9,563 | 12,758 | ||||
| Premises Expenses | 1,820 | 1,820 | 1,205 | ||||
| Cleaning | . | 162 | 162 | - | |||
| Depreciation | 3,435 | 3,435 | 2,958 | ||||
| Lottery | 1,348 | 1,348 | 1,902 | ||||
| Legal & Professional | 1,573 | 1,573 | 478 | ||||
| Accountancy | 405 | 405 | 385 | ||||
| Telephone | 625 | 625 | 559 | ||||
| Postage & Stationary | - | - | 7 | ||||
| Sundry | 1,619 | 1,619 | 447 | ||||
| BankCharges | 1,027 | 1,027 | 1,260 | ||||
| Donations | 30 | 30 | - | ||||
| 136,665 | 136,665 | 124,560 |
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Benhall & Sternfield Ex Servicemens and Village Club
CHARITY NUMBER 304708
NOTES TO THE ACCOUNTS
STATEMENT OF FINANCIAL ACTIVITIES
| 5 FixedAssets | : | ” ™ tone ts em een |
Furniture, Fixtures& a Fittings |
Total |
|---|---|---|---|---|
| £ | £ | £ | ||
| Cost | ||||
| At 1 July2024 | 119,423 | 41,433 | 160,856 | |
| Additions | 0 | 2,965 | 2,965 | |
| Less: Grants | 0 | 0 | 0 | |
| At 30June 2025 | 119,423 | 44,398 | 163,821 | |
| Depreciation | ||||
| At 1 July2024 | 0 | 24,674 | 24,674 | |
| Charge forthe year | 0 | 3,435 | 3,435 | |
| At 30June 2025 | 0 | 28,109 | 28,109 | |
| Net book Value | ||||
| At 30June 2025 | 119,423 | 16,289 | 135,712 | |
| At 1 July2024 | 119,423 | 16,759 | 136,182 | |
| 6 Debtors and prepayments | 2025 | 2024 | ||
| Debtors | ) | 250 | ||
| , | ||||
| 0 | 250 | |||
| 7 Liabilities: Amounts | fallingdue within one year | 2025 | 2024 | |
| Accruals | . | 405 | 385 | |
| PAYE /NIC | 504 | 466 | ||
| VAT | 1,892 | 651 | ||
| Pension | 137 | 169 | ||
| Wages Control | 2,888 | 2,631 | ||
| 5,827 | 4,302 |
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