## **BENHALL AND STERNFIELD EX SERVICEMENS AND VILLAGE CLUB AGM MINUTES 5th November 2021** Present:- J.Felton/S. Langford/ M.Taylor/M. Halligan/ L. Taylor/G. Brown/J.Lewis/Lucy Moran/Tim Blowers - Apologies: J.Skrypec ## **:-Chairman** Absent (family member with Covid) so no report. ## **:- Treasurer** , The accounts show a profit of £13,018 for the year ended 30[th] June 2021. We received government grants due to Covid of £18,708. We had a large repair bill in the year and we made a donation to the Football Club of £2,500. Accounts were agreed by J Felton and G Brown. ## **:- Election of officers** Chairman - J. Skrypec Vice Chairs: G. Brown, Simon and Sarah (not present) Treasurer – Lynne Taylor Secretary – Lucy Moran Trustees - Mark Taylor/Tim Blowers/ John Lewis/ John O'Connor All positions were unanimously agreed en-block by the committee. :- The elected members agreed that Steve would raise the price of all drinks at any point deemed necessary. :-Club membership to remain at £10 per adult per year. :- No increase to football club rent (£300) but playgroup rent to be increased by 5% (inflation) (from £100 to £105) :- It was agreed that the Club would sponsor one player of the football club each season. Meeting commenced 19:50 and ended 20.00. BENHALL AND sfERNFIELD EX SERVICEMENS AND VILLAGE CLUB CHARITY NUMBER 304708 STATEMENT OF ACCOUNTS For the year ended 30 June 2021 BENH RNAELD EX SERVICEMEN'S AND VILLAGE CLUB ESTAB ISH EED CHAR NUMBER 304708 Registered Address: Sthool Lane Benhall Saxmundharn IP17 IHE Trustees: John O'connor 4 Festival a¢)se Benhall Tim Blowers 4 Blyth Close Sacmundham M Taylor SUnn￿lde Main Road Ketsa John Lew Elthome Mill Lane Benhall Bankers: Barclays Main Sireet Leiston Independent Examiners: CRASL Carlton Park House Carlton Park $r￿UstrIal Estate Saxmundham Suffolk IP17 2NL ENHA AND STERNFIELD EX SERVICEMEN'S ANO VILLAGE Ct CHARrrY NUMBER 304708 STATEMENT OF AC For the ear ended 30June 2021 INDEX TRUSTEES, REPORT INOEPÉNDENT EXAMINER'S REPORT STATEMENT OF FINANCIAL ACTivmES BALANCE SHEET NOTES TO ThE ACCOUNTS 6-9 vi AN STABLISHED YDEE CHARITY NUMBER 304708 USTEES, REPORT FOR THE YEAR ENDED 30 JUN anlsa trueture The charity trustees are responslble for the overall management of the charity. The trustees 8ive their time freely and receive no remuneration or other financlal benefils. The Trnstees iogeiher with the members commlttee meet monthly to ensure the smooth runnir8 and financial well belng of the charity. Recruitment and a in ru tees The existin8 trustees are responsible for the recwltment of new trustees from the local communlty. Induction and trainin Followlng appointment, new tru5tee5 are Slven copies of the tru￿ deed and relevant publkatlons from the chawity cornmlsslon. Ikmana ement The trustees assess the rfsks the charlty faces and Identlfies the major risk by area of actlvlty. These are revlewed regularty. The Insurance Cover is in place and finances are kept under review. ectives and activities The charitvs objectives are to promote soclal interest amongst the vlllages and to create a social centre for the public benefit. Our club Is an accessible and welcoming venue which provides facilities for local groups i.e. church funrtions, primary school and playgroup. elders club. women's fellowship. chess club, parish council meetings and private weddings etc. The club has two estab115hed adult football teams and fouriunior football teams. It also hosts the annual vlllage Ilower show and sports. Fln Ttm Blowers Trtsstee M Taylor TfU5tee BENHA NO sfERNFIELD EX SERV EM ND VILLA CHARITY N IN PENOE MINE TT TH TR F BENHAL NFI EMEN, l ieport on the accounts of the charlty for the year ended 30 June 2021, whlch afe set out on Pa8es 4 to 8 RESPECTIVE RESPONSIBILITIES OF TRusfEES AND EXAMINER As the charlty's trustee5 you are re5pon51ble for the preparatlon of the accounts; you ¢onslder Ihat the audft requirement of sectlon 14412) of the Charltles Act 2011 (The Act) does not appty. It15 rny re5F￿nsIbIlIty to stste, on the basis of procedures specified in the Genefal Directlons 8iven by the Charfty Commlssloners under sectlon 14515llbl of the Act, whether partlcular matters have come to my attentlon. Your attentlon ts drawn to the fact that the charfty has prepared accounts In accordance wlth Accountln8 and Reportln8 by CharStles: Statement of Recomrnended Practlce appllcable to charltles preparln8 thelr accounts Sn accordance wlth the Flnanclal Reportln8 Standard for Smaller Entltles publlshed on 16 July 2014, the Flnèndal Reportlni Standard for Smaller Entltles {FRSSEI Is ln prefefenee to the Accountln8 and Reportln8 by Charltles: Statement of Recommended Practlce Issued on l Aprll 2005 whlch Is referred io In the extant ie8ulatlons but ha5 ￿Tree been wlthdrawn. l understand that thls ￿$ been done In order for the accounts to provlde a true and falr vlew In accordance wtth the Generally Accepted Accouniln8 Prictlce effertlve for reportln8 perlcds be8lnnlnB on or after l January 2015. BASIS OF INDEPENDENT EXAMINER'S REPORT My examination was carried out In accordance wlth the General Dlrectlons glven by the Charity Commissloners. An examlnatlon Includes a review of the accounting records kept by the charlty and a comparison of the accounts presented wlth those records. It also Includes consideration of any unusual Items or dlxlosures In the accounts, and seeklng explanations from you as trustees concernlryd any such matters. The procedures undertaken do not provide all the evldence that would be requlred In an audiL and consequenlly I do not express an audit opinion on the vlew given by the accounts. INDEPENDENT EXAMINER'S STATEMENT In connection with my examination, no rnatter has come to my attention: which 8ive5 me reasonable cause to believe that in any material respect the reqU1￿MentS to keep accounting records in accordance with sectiofft 130 of the Act; and to prepare accounts whlch accord wlth the accountlng records and to comply wlth the accountlnB requlrements of the Act. have not been met; or to whlch, In my oplnlon, attentlon should be drnwn In order to enable a proper understsndlng of the accounts to be reached. Tony Bamey ACCA CRASL Saxmundham ENHALL AND STERNFI LDEX STATEMENT OF FINANCIAL AcrivmES For the year ended 30 June 2021 2021 2020 Unrestrlcted No Incorn• and •ndowments Irom Voluntary Income.. Donations and le8acles Artivitiesfor qenerotlnqfunds.. Charltable actlvltSes Investments 19.656 19,656 11,683 49,287 49,287 46,359 Totsl Ineom• wbd •ndowments 68,943 68,943 58,042 Expendltur• Cosl of geDefalin8 voluntary Income Charltable artlvltle5 55.925 55,925 56,497 Totsl •xpendl¢ur• 55,925 55,92S 56,497 Net moV￿lent In funds Revaluatlon R•$• 13,018 45 13,018 45 1,54S 3,063 Balances brought forward 135,973 148,946 135,973 148,946 131,365 135,973 All of the Charlty's actlvltles are Classed as continulng. The Charlty has no reco8nSsed galns or losses other than those shown above. The notes on pa8e$ 6 to 8 fom part of these account& BENHALL AND STERNFIELD EX SERVICEMÉNS AND VILL4GE CWB 8ALANCE SHEET AS AT 30 June 2021 2021 2020 Note Flxed Assets Property Improvements at cost Furniture, fixtu￿$ and fittin85 119.423 4.157 119.423 1,787 123.580 121.210 Current Assets Stock Debtors and prepayments Cash at bank-current Cash at bank-deposit Cash in hand 3,093 660 45 10,686 13,699 10,091 1,260 28.143 3,009 17.490 Uabllltles Amounts falling due in one year 2,777 2,727 Net current assets Net a55ets 25.366 148,946 14,763 135.973 Funds 6enTal Fund 148,946 135,973 148.946 135,973 Approved by the Board of Trustees on and signed on its behalf by: M Jeffries M Taylor Trustee BENHALL AND STERNFIELD EX SERVICEMEN'S AND VILLAGE CLUB NOTES TO THE ACCOUNT For the year ended 30 June 2021 ACCOUNTING POLiaES Basls of pr•paratlon The financlal ststements have been prepared In accordance wlth Accountlng and Reportlng by Chartles: Statement of Recommended Practlce and In accordance wlth the Flnanclal Reportln8 Standards for Smaller EntStles {effectlve January 2015) and the Charltles Art 2011. A5set5 and liabllltles are InStlally recognlsed at h15torlcal cost or transactlon value unless otherwlse stated In the relevant accounllng accountlng pollcy note. The flnanclal staternents have been prepared to 8ive and 'true and falrf vlew and have departed from the Charltles (Accounts and Reports1 Re8ulatlons 2008 onty to the extent requlred to pr¢)vlde a 'true and falr vlew. Thls departwe has Involved followlng Accountln8 and Reportln8 by Ihe Charliles preparln8 thelr accounts In accordance wlth the Flnanclal Reporting Standard appllcable In the UK and Republlc of Ireland IFR55EI Issued on 16 July 2014 rather than the Accounting and Reportlng by Charltle5: Ststement of Recommended Practlce effectlve from l Aprll 2005 whlch has slnce been wlthdrawn. Preparatlon of a¢¢ounts on a golnz ¢onc•rn basls The assessment of Ihe trustees is that the charlty Is a 8oln8 concem. Income All Incomln8 resources are included on the Statement of Financial Actlvitles when the ¢harlty has sufflclent certalnty ihat receipt of the Incorne b probable and the amounl can be meaSU￿d rellably. Expendlture Expendlture Is recognlsed once the￿ Is a le8al or constructl¥e ob158ailon to make a payment to a ihlrd party. It has been classifled under headlngs that a88regate all costs related to that cate80ry. Where costs cannot be dlrectly attrlbuted to partlcular headings they have been allocated on a ba sls conststent wlth the use of resources. The tharlty15 not regIste￿d for VAT and accordlnEty expendSiure Is shown gross of Irrecoverable VAT. Grants offered subjett to condltlons whlch have not been met at the year end date are notes as commltment but not accrued as expendItu￿. Voluntary Income All donated Income Is Included In Income on recelpt where the donor requlres that the sum15 to be treated as Income In future accountinE periods. 8ENHALL AND STERNFIELD EX SERVI￿ MEN5 AND VILLAGE CLUB NOTES TO THE ACCOUP For the year ended 30June 2021 Investment In Interest recelved Is Indwled when receivable. Depreaation is provided ¢>n fixed assets at rates calcthted to wrlte off the co$￿ le55 estimated residual value, or each asset over its expected useful1Sfe as follow&- Furniture. ￿￿tureS and FIttNy- 15% on reducin8 balance Stock ts valued at a lower of cost and net realisable val BENHALLAND STERNFIELD EX SERVICEMENS AND VILLAGE CLUB NOTES TO THE ACCOUNTS For the year ended 30 JU￿ 2021 2020 Totsl Totsl 2 Donatlons and le8acles Membershlp subsulptions Ire of hall Donaiions Grants ioi 710 265 iO,OLX) 11,683 18.708 19.656 18,708 19,656 3 Charhable actlvhles Bar tsklngs Snooker and pool tsklngs Miscellaneous 47.827 47A27 43.216 149 L406 2,994 49,287 49.287 46,359 4 Charftablq a￿￿tIeS Bar purchases Wages & empknyee costs Snsurance Rates and water Heat and Itht Entertainrnent LIcen￿5 & subscrlptlons Repairs and ￿newa1$ Premises expenses Cleanu Depreciation Junior Football Legal and professional Telephone Postage and ststionary Sundry Bank Charges Donations 23,470 14266 1304 915 2￿2 23,470 14,266 26.223 17.906 1.274 915 4.870 665 713 2,097 1.785 1,785 6.464 692 106 791 692 106 791 439 315 681 333 io 268 278 2,500 55.925 836 325 333 io 135 278 55,925 56,497 BENHALL AND sfERNFIELD EX SERVICEMEN'S AND VILLAGE CLUB NOTES TO THE ACCOUNTS For the year ended 30 June 2021 5 Hxed Assets Furniture Fixtures and Flttin85 Property Improvements Tolal Cost At l July 2020 Addltlons Le￿ Grants 119,423 15,367 3,161 134.790 3,161 At 30 June 2021 119,423 18,528 137,951 Depreciatlon At l July 2020 Charge for the year 13,580 791 13,580 791 At 30June 2021 14,371 14,371 Net book Value At 30 June 2021 119,423 4,157 123,580 At 30 June 2020 119,423 1,787 121.210 6 Debtors and prepayments Debtors Prepayments 45 45 7 Uabllltlos: Amounts fallln8 due wlthln one year Accruals and other credltors 2,777 2,777 2,727 2.727 8 Grants recefved Mains Grants Suffolk Coastal DC 18,708 18,708 BENHALL AND sfERNFIELD EX SERVICEMENS AND VILLAGE CLUB CHARITY NUMBER 304708 STATEMENT OF ACCOUNTS For the year ended 30 June 2021 BENH RNAELD EX SERVICEMEN'S AND VILLAGE CLUB ESTAB ISH EED CHAR NUMBER 304708 Registered Address: Sthool Lane Benhall Saxmundharn IP17 IHE Trustees: John O'connor 4 Festival a¢)se Benhall Tim Blowers 4 Blyth Close Sacmundham M Taylor SUnn￿lde Main Road Ketsa John Lew Elthome Mill Lane Benhall Bankers: Barclays Main Sireet Leiston Independent Examiners: CRASL Carlton Park House Carlton Park $r￿UstrIal Estate Saxmundham Suffolk IP17 2NL ENHA AND STERNFIELD EX SERVICEMEN'S ANO VILLAGE Ct CHARrrY NUMBER 304708 STATEMENT OF AC For the ear ended 30June 2021 INDEX TRUSTEES, REPORT INOEPÉNDENT EXAMINER'S REPORT STATEMENT OF FINANCIAL ACTivmES BALANCE SHEET NOTES TO ThE ACCOUNTS 6-9 vi AN STABLISHED YDEE CHARITY NUMBER 304708 USTEES, REPORT FOR THE YEAR ENDED 30 JUN anlsa trueture The charity trustees are responslble for the overall management of the charity. The trustees 8ive their time freely and receive no remuneration or other financlal benefils. The Trnstees iogeiher with the members commlttee meet monthly to ensure the smooth runnir8 and financial well belng of the charity. Recruitment and a in ru tees The existin8 trustees are responsible for the recwltment of new trustees from the local communlty. Induction and trainin Followlng appointment, new tru5tee5 are Slven copies of the tru￿ deed and relevant publkatlons from the chawity cornmlsslon. Ikmana ement The trustees assess the rfsks the charlty faces and Identlfies the major risk by area of actlvlty. These are revlewed regularty. The Insurance Cover is in place and finances are kept under review. ectives and activities The charitvs objectives are to promote soclal interest amongst the vlllages and to create a social centre for the public benefit. Our club Is an accessible and welcoming venue which provides facilities for local groups i.e. church funrtions, primary school and playgroup. elders club. women's fellowship. chess club, parish council meetings and private weddings etc. The club has two estab115hed adult football teams and fouriunior football teams. It also hosts the annual vlllage Ilower show and sports. Fln Ttm Blowers Trtsstee M Taylor TfU5tee BENHA NO sfERNFIELD EX SERV EM ND VILLA CHARITY N IN PENOE MINE TT TH TR F BENHAL NFI EMEN, l ieport on the accounts of the charlty for the year ended 30 June 2021, whlch afe set out on Pa8es 4 to 8 RESPECTIVE RESPONSIBILITIES OF TRusfEES AND EXAMINER As the charlty's trustee5 you are re5pon51ble for the preparatlon of the accounts; you ¢onslder Ihat the audft requirement of sectlon 14412) of the Charltles Act 2011 (The Act) does not appty. It15 rny re5F￿nsIbIlIty to stste, on the basis of procedures specified in the Genefal Directlons 8iven by the Charfty Commlssloners under sectlon 14515llbl of the Act, whether partlcular matters have come to my attentlon. Your attentlon ts drawn to the fact that the charfty has prepared accounts In accordance wlth Accountln8 and Reportln8 by CharStles: Statement of Recomrnended Practlce appllcable to charltles preparln8 thelr accounts Sn accordance wlth the Flnanclal Reportln8 Standard for Smaller Entltles publlshed on 16 July 2014, the Flnèndal Reportlni Standard for Smaller Entltles {FRSSEI Is ln prefefenee to the Accountln8 and Reportln8 by Charltles: Statement of Recommended Practlce Issued on l Aprll 2005 whlch Is referred io In the extant ie8ulatlons but ha5 ￿Tree been wlthdrawn. l understand that thls ￿$ been done In order for the accounts to provlde a true and falr vlew In accordance wtth the Generally Accepted Accouniln8 Prictlce effertlve for reportln8 perlcds be8lnnlnB on or after l January 2015. BASIS OF INDEPENDENT EXAMINER'S REPORT My examination was carried out In accordance wlth the General Dlrectlons glven by the Charity Commissloners. An examlnatlon Includes a review of the accounting records kept by the charlty and a comparison of the accounts presented wlth those records. It also Includes consideration of any unusual Items or dlxlosures In the accounts, and seeklng explanations from you as trustees concernlryd any such matters. The procedures undertaken do not provide all the evldence that would be requlred In an audiL and consequenlly I do not express an audit opinion on the vlew given by the accounts. INDEPENDENT EXAMINER'S STATEMENT In connection with my examination, no rnatter has come to my attention: which 8ive5 me reasonable cause to believe that in any material respect the reqU1￿MentS to keep accounting records in accordance with sectiofft 130 of the Act; and to prepare accounts whlch accord wlth the accountlng records and to comply wlth the accountlnB requlrements of the Act. have not been met; or to whlch, In my oplnlon, attentlon should be drnwn In order to enable a proper understsndlng of the accounts to be reached. Tony Bamey ACCA CRASL Saxmundham ENHALL AND STERNFI LDEX STATEMENT OF FINANCIAL AcrivmES For the year ended 30 June 2021 2021 2020 Unrestrlcted No Incorn• and •ndowments Irom Voluntary Income.. Donations and le8acles Artivitiesfor qenerotlnqfunds.. Charltable actlvltSes Investments 19.656 19,656 11,683 49,287 49,287 46,359 Totsl Ineom• wbd •ndowments 68,943 68,943 58,042 Expendltur• Cosl of geDefalin8 voluntary Income Charltable artlvltle5 55.925 55,925 56,497 Totsl •xpendl¢ur• 55,925 55,92S 56,497 Net moV￿lent In funds Revaluatlon R•$• 13,018 45 13,018 45 1,54S 3,063 Balances brought forward 135,973 148,946 135,973 148,946 131,365 135,973 All of the Charlty's actlvltles are Classed as continulng. The Charlty has no reco8nSsed galns or losses other than those shown above. The notes on pa8e$ 6 to 8 fom part of these account& BENHALL AND STERNFIELD EX SERVICEMÉNS AND VILL4GE CWB 8ALANCE SHEET AS AT 30 June 2021 2021 2020 Note Flxed Assets Property Improvements at cost Furniture, fixtu￿$ and fittin85 119.423 4.157 119.423 1,787 123.580 121.210 Current Assets Stock Debtors and prepayments Cash at bank-current Cash at bank-deposit Cash in hand 3,093 660 45 10,686 13,699 10,091 1,260 28.143 3,009 17.490 Uabllltles Amounts falling due in one year 2,777 2,727 Net current assets Net a55ets 25.366 148,946 14,763 135.973 Funds 6enTal Fund 148,946 135,973 148.946 135,973 Approved by the Board of Trustees on and signed on its behalf by: M Jeffries M Taylor Trustee BENHALL AND STERNFIELD EX SERVICEMEN'S AND VILLAGE CLUB NOTES TO THE ACCOUNT For the year ended 30 June 2021 ACCOUNTING POLiaES Basls of pr•paratlon The financlal ststements have been prepared In accordance wlth Accountlng and Reportlng by Chartles: Statement of Recommended Practlce and In accordance wlth the Flnanclal Reportln8 Standards for Smaller EntStles {effectlve January 2015) and the Charltles Art 2011. A5set5 and liabllltles are InStlally recognlsed at h15torlcal cost or transactlon value unless otherwlse stated In the relevant accounllng accountlng pollcy note. The flnanclal staternents have been prepared to 8ive and 'true and falrf vlew and have departed from the Charltles (Accounts and Reports1 Re8ulatlons 2008 onty to the extent requlred to pr¢)vlde a 'true and falr vlew. Thls departwe has Involved followlng Accountln8 and Reportln8 by Ihe Charliles preparln8 thelr accounts In accordance wlth the Flnanclal Reporting Standard appllcable In the UK and Republlc of Ireland IFR55EI Issued on 16 July 2014 rather than the Accounting and Reportlng by Charltle5: Ststement of Recommended Practlce effectlve from l Aprll 2005 whlch has slnce been wlthdrawn. Preparatlon of a¢¢ounts on a golnz ¢onc•rn basls The assessment of Ihe trustees is that the charlty Is a 8oln8 concem. Income All Incomln8 resources are included on the Statement of Financial Actlvitles when the ¢harlty has sufflclent certalnty ihat receipt of the Incorne b probable and the amounl can be meaSU￿d rellably. Expendlture Expendlture Is recognlsed once the￿ Is a le8al or constructl¥e ob158ailon to make a payment to a ihlrd party. It has been classifled under headlngs that a88regate all costs related to that cate80ry. Where costs cannot be dlrectly attrlbuted to partlcular headings they have been allocated on a ba sls conststent wlth the use of resources. The tharlty15 not regIste￿d for VAT and accordlnEty expendSiure Is shown gross of Irrecoverable VAT. Grants offered subjett to condltlons whlch have not been met at the year end date are notes as commltment but not accrued as expendItu￿. Voluntary Income All donated Income Is Included In Income on recelpt where the donor requlres that the sum15 to be treated as Income In future accountinE periods. 8ENHALL AND STERNFIELD EX SERVI￿ MEN5 AND VILLAGE CLUB NOTES TO THE ACCOUP For the year ended 30June 2021 Investment In Interest recelved Is Indwled when receivable. Depreaation is provided ¢>n fixed assets at rates calcthted to wrlte off the co$￿ le55 estimated residual value, or each asset over its expected useful1Sfe as follow&- Furniture. ￿￿tureS and FIttNy- 15% on reducin8 balance Stock ts valued at a lower of cost and net realisable val BENHALLAND STERNFIELD EX SERVICEMENS AND VILLAGE CLUB NOTES TO THE ACCOUNTS For the year ended 30 JU￿ 2021 2020 Totsl Totsl 2 Donatlons and le8acles Membershlp subsulptions Ire of hall Donaiions Grants ioi 710 265 iO,OLX) 11,683 18.708 19.656 18,708 19,656 3 Charhable actlvhles Bar tsklngs Snooker and pool tsklngs Miscellaneous 47.827 47A27 43.216 149 L406 2,994 49,287 49.287 46,359 4 Charftablq a￿￿tIeS Bar purchases Wages & empknyee costs Snsurance Rates and water Heat and Itht Entertainrnent LIcen￿5 & subscrlptlons Repairs and ￿newa1$ Premises expenses Cleanu Depreciation Junior Football Legal and professional Telephone Postage and ststionary Sundry Bank Charges Donations 23,470 14266 1304 915 2￿2 23,470 14,266 26.223 17.906 1.274 915 4.870 665 713 2,097 1.785 1,785 6.464 692 106 791 692 106 791 439 315 681 333 io 268 278 2,500 55.925 836 325 333 io 135 278 55,925 56,497 BENHALL AND sfERNFIELD EX SERVICEMEN'S AND VILLAGE CLUB NOTES TO THE ACCOUNTS For the year ended 30 June 2021 5 Hxed Assets Furniture Fixtures and Flttin85 Property Improvements Tolal Cost At l July 2020 Addltlons Le￿ Grants 119,423 15,367 3,161 134.790 3,161 At 30 June 2021 119,423 18,528 137,951 Depreciatlon At l July 2020 Charge for the year 13,580 791 13,580 791 At 30June 2021 14,371 14,371 Net book Value At 30 June 2021 119,423 4,157 123,580 At 30 June 2020 119,423 1,787 121.210 6 Debtors and prepayments Debtors Prepayments 45 45 7 Uabllltlos: Amounts fallln8 due wlthln one year Accruals and other credltors 2,777 2,777 2,727 2.727 8 Grants recefved Mains Grants Suffolk Coastal DC 18,708 18,708