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2021-03-31-accounts

Charity number: 304688

WRINGTON MEMORIAL HALL & RECREATION FIELD COMMITTEE

UNAUDITED

TRUSTEES' REPORT AND FINANCIAL STATEMENTS

FOR THE YEAR ENDED 31 MARCH 2021

WRINGTON MEMORIAL HALL & RECREATION FIELD COMMITTEE

CONTENTS

Page
Reference and Administrative Details of the Charity, its Trustees and Advisers 1
Trustees' Report 2 - 3
Independent Examiner's Report 4
Statement of Financial Activities 5
Balance Sheet 6
Notes to the Financial Statements 7 - 14

WRINGTON MEMORIAL HALL & RECREATION FIELD COMMITTEE

REFERENCE AND ADMINISTRATIVE DETAILS OF THE CHARITY, ITS TRUSTEES AND ADVISERS FOR THE YEAR ENDED 31 MARCH 2021

Trustees Mr Marshall Clements, Chairman
Mr Barrie Taylor, Vice Chair (resigned 16 December 2020)
Mr Perran Jervis (resigned 16 December 2020)
Mrs Deborah Yamanaka
Mrs Georgie Bigg
Mr Simon Lovell (resigned 16 December 2020)
Mrs Sarah Treweek (appointed 16 December 2020)
Mrs Helen Ward (appointed 16 December 2020)
Mr James Coffey, Vice Chair (appointed 1 March 2021)
Mr Nick Finch
Mrs Felicity Hopkins
Mrs Jill Rawlins (resigned 16 December 2020)
Mrs Pauline Jeffries
Mr Richard Kingcott

Charity registered number 304688 Principal office The John Locke Room Silver Street Wrington North Somerset BS40 5QE Accountants The Alanbrookes Group Ltd 24 Glove Factory Studios Holt Wiltshire BA14 6RL

Page 1

WRINGTON MEMORIAL HALL & RECREATION FIELD COMMITTEE

TRUSTEES' REPORT FOR THE YEAR ENDED 31 MARCH 2021

The Trustees present their annual report together with the financial statements of the Wrington Memorial Hall & Recreation Field Committee for the year 1 April 2020 to 31 March 2021.

Objectives and activities

a. Policies and objectives

The charity maintains and manages Wrington Memorial Hall, the Recreation Field and The John Locke buildings for the use and benefit of the residents of Wrington. The charity provides buildings, facilities and open space for Community use for all aspects and ages of the Community and for the provision of amateur sport.

In setting objectives and planning for activities, the Trustees have given due consideration to general guidance published by the Charity Commission relating to public benefit, including the guidance 'Public benefit: running a charity (PB2)'.

Achievements and performance

a. Main achievements of the Charity

Financial review

a. Going concern

After making appropriate enquiries, the Trustees have a reasonable expectation that the Charity has adequate resources to continue in operational existence for the foreseeable future. For this reason, they continue to adopt the going concern basis in preparing the financial statements. Further details regarding the adoption of the going concern basis can be found in the accounting policies.

The Charity receives an annual grant of £12,000 from Wrington Parish Council. The rest of the funds for the charity comes from the hire charges for the hall. The charity was in receipt of government Covid 19 grant funding to compensate for having to shut, and so lose all hirer income, to prevent the spread of the virus.

The objectives of the charity are to manage and provide facilities for the Community to use.

All ages and groups in the Community make use of the hall for many different activities, including badminton, table tennis, gardening club, yoga, toddler groups, Wrington Primary school, support groups and the drama group.

Page 2

WRINGTON MEMORIAL HALL & RECREATION FIELD COMMITTEE

TRUSTEES' REPORT (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2021

Financial review (continued)

b. Reserves policy

It is the policy of the Committee to ensure that there are sufficient reserves to enable the charity to meet its liabilities as they fall due. Accordingly the Committee keeps a very close eyes on the financial situation and transactions on the account and aims to ensure that its current account is always in credit.

Structure, governance and management

a. Constitution

Wrington Memorial Hall & Recreation Field Committee is a registered charity, number 304688, and is constituted under a Trust deed.

b. Methods of appointment or election of Trustees

The management of the Charity is the responsibility of the Trustees who are elected and co-opted under the terms of the Trust deed by Wrington Parish Council.

Statement of Trustees' responsibilities

The Trustees are responsible for preparing the Trustees' Report and the financial statements in accordance with applicable law and United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice).

The law applicable to charities in England & Wales requires the Trustees to prepare financial statements for each financial year which give a true and fair view of the state of affairs of the Charity and of its incoming resources and application of resources, including its income and expenditure, for that period. In preparing these financial statements, the Trustees are required to:

The Trustees are responsible for keeping adequate accounting records that are sufficient to show and explain the Charity's transactions and disclose with reasonable accuracy at any time the financial position of the Charity and enable them to ensure that the financial statements comply with the Charities Act 2011, the Charity (Accounts and Reports) Regulations 2008 and the provisions of the Trust deed. They are also responsible for safeguarding the assets of the Charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.

Approved by order of the members of the board of Trustees on 15 December 2021 and signed on their behalf by:

Mr Marshall Clements

Page 3

WRINGTON MEMORIAL HALL & RECREATION FIELD COMMITTEE

INDEPENDENT EXAMINER'S REPORT FOR THE YEAR ENDED 31 MARCH 2021

Independent Examiner's Report to the Trustees of Wrington Memorial Hall & Recreation Field Committee ('the Charity')

I report to the charity Trustees on my examination of the accounts of the Charity for the year ended 31 March 2021.

Responsibilities and Basis of Report

As the Trustees of the Charity you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 ('the 2011 Act').

I report in respect of my examination of the Charity's accounts carried out under section 145 of the 2011 Act and in carrying out my examination I have followed the applicable Directions given by the Charity Commission under section 145(5)(b) of the 2011 Act.

Independent Examiner's Statement

Your attention is drawn to the fact that the Charity has prepared the accounts in accordance with Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) in preference to the Accounting and Reporting by Charities: Statement of Recommended Practice issued on 1 April 2005 which is referred to in the extant regulations but has been withdrawn.

I understand that this has been done in order for the accounts to provide a true and fair view in accordance with the Generally Accepted Accounting Practice effective for reporting periods beginning on or after 1 January 2015.

I have completed my examination. I confirm that no matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:

  1. accounting records were not kept in respect of the Charity as required by section 130 of the 2011 Act; or

  2. the accounts do not accord with those records; or

  3. the accounts do not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a 'true and fair' view which is not a matter considered as part of an independent examination.

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.

Signed:

Dated: 15 December 2021

Page 4

WRINGTON MEMORIAL HALL & RECREATION FIELD COMMITTEE

STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 31 MARCH 2021

Note
Income from:
Donations and legacies
3
Other income
4
Total income
Expenditure on:
Raising funds
Charitable activities
5
Total expenditure
Net movement in funds
Reconciliation of funds:
Total funds brought forward
Net movement in funds
Total funds carried forward		 Unrestricted
funds
2021
£
13,964
29,614
43,578
679
36,542
37,221
6,357
13,204
6,357
19,561		 Total
funds
2021
£
13,964
29,614
43,578
679
36,542
37,221
6,357
13,204
6,357
19,561		 Total
funds
2020
£
14,898
12,256
27,154
598
29,719
30,317
(3,163)
16,367
(3,163)
13,204

The Statement of Financial Activities includes all gains and losses recognised in the year.

The notes on pages 7 to 14 form part of these financial statements.

Page 5

WRINGTON MEMORIAL HALL & RECREATION FIELD COMMITTEE

BALANCE SHEET AS AT 31 MARCH 2021

Note
Fixed assets
Tangible assets
10
Current assets
Debtors
11
Cash at bank and in hand
Creditors: amounts falling due within one
year
12
Net current assets
Total assets less current liabilities
Net assets excluding pension asset
Total net assets
Charity funds
Restricted funds
14
Unrestricted funds
14
Total funds		 596
19,514
20,110
(795)		 2021
£
246
246
19,315
19,561
19,561
19,561
-
19,561
19,561		 597
12,900
13,497
(890)		 2020
£
597
597
12,607
13,204
13,204
13,204
-
13,204
13,204

The financial statements were approved and authorised for issue by the Trustees on 15 December 2021 and signed on their behalf by:

Mr Marshall Clements

The notes on pages 7 to 14 form part of these financial statements.

Page 6

WRINGTON MEMORIAL HALL & RECREATION FIELD COMMITTEE

NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2021

1. General information

Wrington Memorial Hall & Recreation Field Committee is a charity registered in England. It's registered address is:

The John Locke Room, Silver Street, Wrington, North Somerset BS40 5QE

2. Accounting policies

2.1 Basis of preparation of financial statements

The financial statements have been prepared in accordance with the Charities SORP (FRS 102) - Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019), the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) and the Charities Act 2011.

The financial statements have been prepared to give a 'true and fair' view and have departed from the Charities (Accounts and Reports) Regulations 2008 only to the extent required to provide a 'true and fair' view. This departure has involved following the Charities SORP (FRS 102) published in October 2019 rather than the Accounting and Reporting by Charities: Statement of Recommended Practice effective from 1 April 2005 which has since been withdrawn.

Wrington Memorial Hall & Recreation Field Committee meets the definition of a public benefit entity under FRS 102. Assets and liabilities are initially recognised at historical cost or transaction value unless otherwise stated in the relevant accounting policy.

2.2 Income

All income is recognised once the Charity has entitlement to the income, it is probable that the income will be received and the amount of income receivable can be measured reliably.

Grants are included in the Statement of Financial Activities on a receivable basis. The balance of income received for specific purposes but not expended during the period is shown in the relevant funds on the Balance Sheet. Where income is received in advance of entitlement of receipt, its recognition is deferred and included in creditors as deferred income. Where entitlement occurs before income is received, the income is accrued.

Other income is recognised in the period in which it is receivable and to the extent the goods have been provided or on completion of the service.

2.3 Expenditure

Expenditure is recognised once there is a legal or constructive obligation to transfer economic benefit to a third party, it is probable that a transfer of economic benefits will be required in settlement and the amount of the obligation can be measured reliably. Expenditure is classified by activity. The costs of each activity are made up of the total of direct costs and shared costs, including support costs involved in undertaking each activity. Direct costs attributable to a single activity are allocated directly to that activity. Shared costs which contribute to more than one activity and support costs which are not attributable to a single activity are apportioned between those activities on a basis consistent with the use of resources. Central staff costs are allocated on the basis of time spent, and depreciation charges allocated on the portion of the asset’s use.

Page 7

WRINGTON MEMORIAL HALL & RECREATION FIELD COMMITTEE

NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2021

2. Accounting policies (continued)

2.3 Expenditure (continued)

Expenditure on raising funds includes all expenditure incurred by the Charity to raise funds for its charitable purposes and includes costs of all fundraising activities events and non-charitable trading.

Expenditure on charitable activities is incurred on directly undertaking the activities which further the Charity's objectives, as well as any associated support costs.

All expenditure is inclusive of irrecoverable VAT.

2.4 Government grants

Government grants relating to tangible fixed assets are treated as deferred income and released to the Statement of Financial Activities over the expected useful lives of the assets concerned. Other grants are credited to the Statement of Financial Activities as the related expenditure is incurred.

2.5 Tangible fixed assets and depreciation

Tangible fixed assets costing £NIL or more are capitalised and recognised when future economic benefits are probable and the cost or value of the asset can be measured reliably.

Tangible fixed assets are initially recognised at cost. After recognition, under the cost model, tangible fixed assets are measured at cost less accumulated depreciation and any accumulated impairment losses. All costs incurred to bring a tangible fixed asset into its intended working condition should be included in the measurement of cost.

Depreciation is charged so as to allocate the cost of tangible fixed assets less their residual value over their estimated useful lives, using the straight-line method.

Depreciation is provided on the following basis:

Plant and machinery - 25%

2.6 Debtors

Trade and other debtors are recognised at the settlement amount after any trade discount offered. Prepayments are valued at the amount prepaid net of any trade discounts due.

2.7 Cash at bank and in hand

Cash at bank and in hand includes cash and short-term highly liquid investments with a short maturity of three months or less from the date of acquisition or opening of the deposit or similar account.

Page 8

WRINGTON MEMORIAL HALL & RECREATION FIELD COMMITTEE

NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2021

2. Accounting policies (continued)

2.8 Liabilities and provisions

Liabilities are recognised when there is an obligation at the Balance Sheet date as a result of a past event, it is probable that a transfer of economic benefit will be required in settlement, and the amount of the settlement can be estimated reliably.

Liabilities are recognised at the amount that the Charity anticipates it will pay to settle the debt or the amount it has received as advanced payments for the goods or services it must provide.

Provisions are measured at the best estimate of the amounts required to settle the obligation. Where the effect of the time value of money is material, the provision is based on the present value of those amounts, discounted at the pre-tax discount rate that reflects the risks specific to the liability. The unwinding of the discount is recognised in the Statement of Financial Activities as a finance cost.

2.9 Financial instruments

The Charity only has financial assets and financial liabilities of a kind that qualify as basic financial instruments. Basic financial instruments are initially recognised at transaction value and subsequently measured at their settlement value with the exception of bank loans which are subsequently measured at amortised cost using the effective interest method.

2.10 Fund accounting

General funds are unrestricted funds which are available for use at the discretion of the Trustees in furtherance of the general objectives of the Charity and which have not been designated for other purposes.

3. Income from donations and legacies

Unrestricted
funds
2021
£
Parish Council grant
12,000
Solar panel income
1,205
Annual club rents
759
13,964		 Total
funds
2021
£
12,000
1,205
759
13,964		 Total
funds
2020
£
12,000
1,144
1,754
14,898

Page 9

WRINGTON MEMORIAL HALL & RECREATION FIELD COMMITTEE

NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2021

4. Other incoming resources

Rental income
Other income
Covid grants		 Unrestricted
funds
2021
£
454
298
28,862
29,614		 Total
funds
2021
£
454
298
28,862
29,614		 Total
funds
2020
£
11,817
439
-
12,256

5. Analysis of expenditure on charitable activities

Summary by fund type

Unrestricted
funds
2021
£
Charitable expenditure
36,542
Analysis of expenditure by activities
Support
costs
2021
£
Charitable expenditure
36,542		 Total
funds
2021
£
36,542
Total
funds
2021
£
36,542		 Total
funds
2020
£
29,719
Total
funds
2020
£
29,719

6. Analysis of expenditure by activities

Page 10

WRINGTON MEMORIAL HALL & RECREATION FIELD COMMITTEE

NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2021

6. Analysis of expenditure by activities (continued)

Analysis of support costs

Wages and salaries
Water rates
Light, heat and power
Insurance
Repairs and maintenance
Recreation Field Maintenance
Equipment
Telephone
Stationery and cleaning
Sundry expenses
Accountancy fees
Licence fees		 Activities
2021
£
13,596
293
3,637
435
14,480
1,992
137
566
699
73
564
70
36,542		 Total
funds
2021
£
13,596
293
3,637
435
14,480
1,992
137
566
699
73
564
70
36,542		 Total
funds
2020
£
16,183
502
4,513
434
3,294
2,526
354
505
465
162
420
361
29,719

7. Independent examiner's remuneration

The independent examiner's remuneration amounts to an independent examiner fee of £ 420 ( 2020 - £408 ).

8. Staff costs

Wages and salaries 2021
£
16,183
16,183		 2020
£
13,596
13,596

The average number of persons employed by the Charity during the year was as follows:

2021 2020
No. No.
Administration 1 1

Page 11

WRINGTON MEMORIAL HALL & RECREATION FIELD COMMITTEE

NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2021

8. Staff costs (continued)

No employee received remuneration amounting to more than £60,000 in either year.

9. Trustees' remuneration and expenses

During the year, no Trustees received any remuneration or other benefits (2020 - £NIL) . During the year ended 31 March 2021, no Trustee expenses have been incurred (2020 - £NIL) .

10. Tangible fixed assets

Cost or valuation
At 1 April 2020
Additions
At 31 March 2021
Depreciation
At 1 April 2020
Charge for the year
At 31 March 2021
Net book value
At 31 March 2021
At 31 March 2020		 Plant and
machinery
£
2,390
328
2,718
1,793
679
2,472
246
597

Page 12

WRINGTON MEMORIAL HALL & RECREATION FIELD COMMITTEE

NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2021

11. Debtors

Due within one year
Trade debtors		 2021
£
596
596		 2020
£
597
597

12. Creditors: Amounts falling due within one year

Trade creditors
Accruals and deferred income
13.
Financial instruments
Financial assets
Financial assets measured at fair value through income and expenditure		 2021
£
291
504
795
2021
£
19,514		 2020
£
470
420
890
2020
£
12,900
14. Statement of funds
Statement of funds - current year
Balance at
Balance at 1 31 March
April 2020 Income Expenditure 2021
£ £ £ £
Unrestricted funds
General Funds - all funds 13,204 43,578 (37,221) 19,561

Page 13

WRINGTON MEMORIAL HALL & RECREATION FIELD COMMITTEE

NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2021

15. Analysis of net assets between funds

Analysis of net assets between funds - current year

Unrestricted
funds
2021
£
Tangible fixed assets
246
Current assets
20,110
Creditors due within one year
(795)
Total
19,561		 Total
funds
2021
£
246
20,110
(795)
19,561

Analysis of net assets between funds - prior year

Tangible fixed assets
Current assets
Creditors due within one year
Total		 Unrestricted
funds
2020
£
597
13,497
(890)
13,204		 Total
funds
2020
£
597
13,497
(890)
13,204

Page 14