TRUSTEES ANNUAL REPORT
WESTON-SUPER-MARE SEA CADETS
Charity No. 304674
Annual General Meeting
Tuesday 17[th] September 2024
Unit Address
Weston-super-Mare Sea Cadets,
Sunnyside Road North,
Weston-super-Mare,
Somerset,
BS22 8RG.
Unit Management Committee members (the Charity Trustees’) at date of signing Report:-
Mr. C.Harper- Chair,
Mr. S.R.Pratlett- Treasurer,
Mr. J.Lewandowski -Secretary ,
Mr. R.F.Roberts,
Mr.P.Main,
Mr. J.Bailey, Mrs. S.Winters,
Mr. Glyn.Kettleborough,
Ex-Officio
Lt. (SCC) B. Fear, RNR (Commanding Officer)
Mrs. Lesley Wootten (Chair PFA)
Names of any other person(s) who were Charity Trustees of the Unit at any time in the financial year;-
Mr. George.Kettleborough
Mr. M. Winters,
Name of any person who is now (or was, in the financial year) a ‘Trustee for the Charity’ – i.e. holding or in possession of any assets belonging to the Unit (includes custodians, nominees).
Mr. S.R. Pratlett,
Mr.R.F. Roberts
Reserves Policy
The charity trustees’ policy aims to maintain unrestricted reserves at a level equating to 12 months revenue payments in order to safeguard the Unit’s ongoing activities from any unexpected fluctuations in income. Year-end reserves amounted to £25,000.00/12 months on that basis.
Nature of the Units Constitution (Governing Document: Governed by Sea Cadet Standard Constitution.
The method(s) adopted for recruiting new Trustees and how Trustees are elected or otherwise appointed (and by whom) in accordance with the Units Constitution are as follows:
Unit Management Team (UMT) members are elected from the membership the Sea Cadet Unit which is drawn loosely as being those with an interest in the Unit. In the event of a vacancy arising during the year (known as casual vacancy), the UMT have the power to a new UMT member. The UMT member appointed will serve until the date of the next AGM, after which the post will be filled by election.
The Unit’s charitable purpose(s) as set out in its Constitution is:
To promote the development of young people in achieving their physical, intellectual and social potential as individuals and as responsible citizens by the provision of education and leisure time activities using a nautical theme and in accordance with the principles of the Marine Society & Sea Cadets (MSSC).
The Unit’s main activities and achievements in the financial year were:
See Chairman’s and Commanding Officer’s Reports.
Public Benefit
The UMT continue to give due regard to the public benefit provided by the Unit in relation to the charitable purpose of the Sea Cadet movement as set out in the activities and achievements as outlined above. The aim is to promote the development of young people in achieving their physical, intellectual and social potential as individuals and responsible citizens in a safe environment. In order to achieve this the Unit takes young people from all backgrounds, including where possible those with disabilities and develops their skills and abilities by:
*Regular and structured activities with a nautical theme.
*Allowing young people to take part in activities connected with the wider Sea Cadet movement such as waterborne activities, events and competitions at district, area and national levels.
*Availability of formal educational achievements whilst taking courses to earn badges and promotions.
*Contributions are kept low in order to ensure all those who wish to take part in the activities of the Unit may do so.
UMT Chairman’s Report 2024
The year of maintenance and new ways of working.
This year has seen the changing of the old ways and systems and the evolving Westminster to become the way of the future in the management of the unit. We have now installed the disabled toilet facility to further enhance the offerings of the unit, we have also seen the loft space cleared out of all marine kit to a new storage in the chacon to allow for better access.
The staff are also in a period of change with the CO himself after 13 years of service as commander of the unit, where it has evolved and changed into the current unit, we all see today
The infrastructure is in a good place still being used by the NHS, so the finances of the unit are in a healthy position as can be evidenced by the charity submission The boating activity continues to be an outright success, where the team have managed to provide the necessary hours average per cadet, but that is wholly a big thank you to the staff efforts.
The PSA has been able to do some activity, however we are in need of fresh ideas and helpers to make this continue to be able to give the cadets what they need in a good, safe and welcome environment.
We still have work to do on some members of the UMT with people who can assist in the running of the unit and people who can contribute with raising the necessary funds needed to ensure the future success of the unit
My plan continues to build the UMT and PSA with new input listened to and acted upon as we can to further enhance the performance
Chris Harper
Commanding Officers Report 2024
This year we achieved our 2023 burgee which was a good start to the year.
The unit has carried on with cadets numbers between 70-80 across the 3 sections of Sea, Marine and Junior Cadets. The cadets have enjoyed numerous activities at the unit and away with district, area and national courses, with a couple even managing to go offshore.
The unit continues in supporting our town, with Remembrance parade and we were back in front of the parade with the band. Cadets have shown great commitment in learning their instruments this happened. We also supported our RNLI in March for 200th anniversary leading their parade along promenade it was a great honour to be part of. Armed Forces Day for the town was held alongside Emergency Services Day, cadets joined the veterans for the opening parade and ceremony, then later on a band, club and cutlass display.
The end of last year we welcomed for the 5th year running, members from the RMBS to come and teach cadets from around the South West Area, two of the members were ex-cadets from the unit. Great to have them on board passing on their knowledge to the next generation.
We had a visit from the mayor where he had a look around and talked to cadets in their classes at the end of the evening he did some presentations, over all it was an excellent to show case what the unit is doing.
Marine Cadets attended Easter camp and they are continuing with their training programme and with new staff joining the detachment will grow stronger.
Competitions have been great this year, with our junior section 5 aside football team coming 3rd at Area, our drill and piping teams also getting to Area. The unit took part in the district combined Regatta and sail. The band also made the decision to go to South Area Band competition as a novice band, which is amazing as the Cadet’s have only been learning for just over a year and a half.
As a unit we were unable to go to Weymouth for our annual camp so the staff decided at short notice to do 2 weekends instead. The weather was not so good but the cadets gained rowing qualifications and specialisations and we gained boating hours.
Our staff continue with their learning, dedicating their time ensuring their qualifications are up to date and also going out their comfort zones to gain new qualifications and experiences.
Lt. Barry Fear (SCC) RNR
| UNIT NAME | UNIT NAME | RECONCILIATION | RECONCILIATION | |
|---|---|---|---|---|
| Weston-super-Mare | Opening Balances | |||
| CHARITY NUMBER | £69,530.14 | Bank Account | ||
| 304674 | £19,413.71 | Saving Account | ||
| Year ending 31st March | £261.80 | Petty Cash | ||
| 2024 | £89,205.65 | 1st April 2023 Total Opening Balance at |
||
| Target | Closing Balances Transfers |
|||
| £68,805.46 | £68,805.46 | Bank Account | ||
| £19,758.54 | £19,758.54 | Saving Account | ||
| £254.40 | £254.40 | Petty Cash | ||
| £88,818.40 | £88,818.40 | 31st March 2024 Total Closing Balance at |
||
| £88,818.40 | Closing Balance per AC1 Report | |||
| Data Correct as at | Error in data entry | |||
| 1 April 2024 | Transfers do not Balance |
| Form SCC A3 (R&P) Jan-20 (Units in Scotland: This Statement’s form and content and its scrutiny are governed by Regulations – SSI 2006/218) Copy to be uploaded onto Westminster and Volunteer & Business Support Manager at Area Office to be notified by 1 November 2024 THE SEA CADETS ANNUAL STATEMENT OF ACCOUNT FOR THE UNIT RECEIPTS & PAYMENTS ACCOUNT for year ended 31 March 2024** |
Form SCC A3 (R&P) Jan-20 (Units in Scotland: This Statement’s form and content and its scrutiny are governed by Regulations – SSI 2006/218) Copy to be uploaded onto Westminster and Volunteer & Business Support Manager at Area Office to be notified by 1 November 2024 THE SEA CADETS ANNUAL STATEMENT OF ACCOUNT FOR THE UNIT RECEIPTS & PAYMENTS ACCOUNT for year ended 31 March 2024** |
Form SCC A3 (R&P) Jan-20 (Units in Scotland: This Statement’s form and content and its scrutiny are governed by Regulations – SSI 2006/218) Copy to be uploaded onto Westminster and Volunteer & Business Support Manager at Area Office to be notified by 1 November 2024 THE SEA CADETS ANNUAL STATEMENT OF ACCOUNT FOR THE UNIT RECEIPTS & PAYMENTS ACCOUNT for year ended 31 March 2024** |
Form SCC A3 (R&P) Jan-20 (Units in Scotland: This Statement’s form and content and its scrutiny are governed by Regulations – SSI 2006/218) Copy to be uploaded onto Westminster and Volunteer & Business Support Manager at Area Office to be notified by 1 November 2024 THE SEA CADETS ANNUAL STATEMENT OF ACCOUNT FOR THE UNIT RECEIPTS & PAYMENTS ACCOUNT for year ended 31 March 2024** |
Form SCC A3 (R&P) Jan-20 (Units in Scotland: This Statement’s form and content and its scrutiny are governed by Regulations – SSI 2006/218) Copy to be uploaded onto Westminster and Volunteer & Business Support Manager at Area Office to be notified by 1 November 2024 THE SEA CADETS ANNUAL STATEMENT OF ACCOUNT FOR THE UNIT RECEIPTS & PAYMENTS ACCOUNT for year ended 31 March 2024** |
Form SCC A3 (R&P) Jan-20 (Units in Scotland: This Statement’s form and content and its scrutiny are governed by Regulations – SSI 2006/218) Copy to be uploaded onto Westminster and Volunteer & Business Support Manager at Area Office to be notified by 1 November 2024 THE SEA CADETS ANNUAL STATEMENT OF ACCOUNT FOR THE UNIT RECEIPTS & PAYMENTS ACCOUNT for year ended 31 March 2024** |
Form SCC A3 (R&P) Jan-20 |
|
|---|---|---|---|---|---|---|---|
| Unit Name: Weston-super-Mare |
Charity No: | 304674 | |||||
| A B OTHER CHARITABLE ACTIVITIES: TOTAL RECEIPTS = A + B Fund-name/purpose(if not held for the Unit’sgeneral purposes):- Notes REVENUE RECEIPTS – FUNDRAISING & SPECIAL EVENTS PROCEEDS COMPETITION RECEIPTS C TOTAL NON-REVENUE RECEIPTS (#Attach that Fund’s similar Account of Receipts as page AC1A, and so on) TOTAL REVENUE RECEIPTS NON-REVENUE RECEIPTS – PROCEEDS FROM SALES OF OTHER FIXED ASSETS ANNUAL FUND/DIRECT GRANT - (restricted) SCAVA (Sea Cadet Victualling Allowance) OTHER GRANTS - (unrestricted) CADET CONTRIBUTIONS OTHER DONATIONS / LEGACIES COURSE FEES SUNDRY SALES RECEIPTS BANK DEPOSIT INTEREST PROPERTY RENTS (includes any occasional OTHER REVENUE RECEIPTS Reconciliation:- |
general purposes):- |
THIS YEAR £ |
LAST YEAR £ |
||||
| Notes | |||||||
| £0.00 | £0.00 | ||||||
| £0.00 | £150.00 | ||||||
| £3,391.64 | £1,864.68 | ||||||
| £13,638.04 | £13,448.04 | ||||||
| £4,120.38 | £5,420.80 | ||||||
| £5,883.01 | £13,538.83 | ||||||
| £0.00 | £0.00 | ||||||
| £7,591.21 | £0.00 | ||||||
| £135.00 | £127.00 | ||||||
| £344.83 | £86.19 | ||||||
| £120.00 | £28,980.00 | ||||||
| £0.00 | £0.00 | ||||||
| A | |||||||
| £35,224.11 | £63,615.54 | ||||||
| £0.00 | £0.00 | ||||||
| £0.00 | £0.00 | ||||||
| £35,224.11 | £63,615.54 | ||||||
| V 3.0 G H CASH/BANK BALANCE AT THIS YEAR-END NET CHANGE FOR YEAR IN CASH/BANK BALANCE:- - REVENUE ITEMS (= A – D from page AC2) - NON-REVENUE ITEMS (= B – E from page AC2) - COMBINED (=G+H) CASH/BANK BALANCE FROM LAST YEAR-END |
-£349.26 £23,845.28 -£37.99 £0.00 -£387.25 £23,845.28 |
||||||
| £89,205.65 | £65,360.37 | ||||||
| £88,818.40 | £89,205.65 | ||||||
| AC1 |
| Form SCC A3 (R&P) Jan-20 THE SEA CADETS ANNUAL STATEMENT OF ACCOUNT* FOR THE UNIT RECEIPTS & PAYMENTS ACCOUNT for year ended 31 March 2024 Copy to be uploaded onto Westminster and Volunteer & Business Support Manager at Area Office to be notified by 1 November 2024 (*Units in Scotland: This Statement’s form and content and its scrutiny are governed by Regulations – SSI 2006/218) |
Form SCC A3 (R&P) Jan-20 THE SEA CADETS ANNUAL STATEMENT OF ACCOUNT* FOR THE UNIT RECEIPTS & PAYMENTS ACCOUNT for year ended 31 March 2024 Copy to be uploaded onto Westminster and Volunteer & Business Support Manager at Area Office to be notified by 1 November 2024 (*Units in Scotland: This Statement’s form and content and its scrutiny are governed by Regulations – SSI 2006/218) |
Form SCC A3 (R&P) Jan-20 THE SEA CADETS ANNUAL STATEMENT OF ACCOUNT* FOR THE UNIT RECEIPTS & PAYMENTS ACCOUNT for year ended 31 March 2024 Copy to be uploaded onto Westminster and Volunteer & Business Support Manager at Area Office to be notified by 1 November 2024 (*Units in Scotland: This Statement’s form and content and its scrutiny are governed by Regulations – SSI 2006/218) |
Form SCC A3 (R&P) Jan-20 THE SEA CADETS ANNUAL STATEMENT OF ACCOUNT* FOR THE UNIT RECEIPTS & PAYMENTS ACCOUNT for year ended 31 March 2024 Copy to be uploaded onto Westminster and Volunteer & Business Support Manager at Area Office to be notified by 1 November 2024 (*Units in Scotland: This Statement’s form and content and its scrutiny are governed by Regulations – SSI 2006/218) |
Form SCC A3 (R&P) Jan-20 THE SEA CADETS ANNUAL STATEMENT OF ACCOUNT* FOR THE UNIT RECEIPTS & PAYMENTS ACCOUNT for year ended 31 March 2024 Copy to be uploaded onto Westminster and Volunteer & Business Support Manager at Area Office to be notified by 1 November 2024 (*Units in Scotland: This Statement’s form and content and its scrutiny are governed by Regulations – SSI 2006/218) |
Form SCC A3 (R&P) Jan-20 THE SEA CADETS ANNUAL STATEMENT OF ACCOUNT* FOR THE UNIT RECEIPTS & PAYMENTS ACCOUNT for year ended 31 March 2024 Copy to be uploaded onto Westminster and Volunteer & Business Support Manager at Area Office to be notified by 1 November 2024 (*Units in Scotland: This Statement’s form and content and its scrutiny are governed by Regulations – SSI 2006/218) |
Form SCC A3 (R&P) Jan-20 |
|
|---|---|---|---|---|---|---|---|
| Unit Name: Weston-super-Mare |
Charity No: | 304674 | |||||
| Fund-name/purpose (if not held for the Unit’s | general purposes):- |
THIS | LAST | ||||
| REVENUE PAYMENTS – |
YEAR £ |
YEAR £ |
|||||
| Notes | |||||||
| DIRECT CHARITABLE ACTIVITY COSTS: | |||||||
| FUEL & TRAVEL COSTS CATERING COSTS ARTICLES PURCHASED FOR RESALE TRAINING DELIVERY COSTS FUNDRAISING & SPECIAL EVENTS COSTS COMPETITION COSTS |
£4,603.77 | £10,406.25 | |||||
| £0.00 | £0.00 | ||||||
| £2,285.30 | £2,197.16 | ||||||
| £2,413.42 | £1,104.07 | ||||||
| £5,845.25 | £821.00 | ||||||
| £588.94 | £426.29 | ||||||
| OVERHEAD COSTS FOR: | |||||||
| RUNNING COST Inc POSTAGE, PRINTING & OTHER HEAT, LIGHT & WATER TELEPHONE & BROADBAND RENT / COUNCIL TAX |
£0.00 | £0.00 | |||||
| £8,292.62 | £9,090.43 | ||||||
| £1,144.81 | £1,029.66 | ||||||
| £207.37 | £301.81 | ||||||
| MAINTENANCE COSTS FOR: | |||||||
| BOATS VEHICLES BUILDINGS & ESTATE OTHER MISC EQUIPMENT INSURANCE COSTS BANK INTEREST & CHARGES |
£3,378.03 | £6,376.48 | |||||
| £0.00 | £0.00 | ||||||
| £444.25 | £1,290.09 | ||||||
| £1,129.21 | £0.00 | ||||||
| £3,837.30 | £4,004.30 | ||||||
| £116.12 | £110.57 | ||||||
| CHARITY GOVERNANCE COSTS: | |||||||
| FOR LEGAL ADVICE (for constitution or trustees) OTHER REVENUE COSTS FOR ACCOUNTS/AUDIT OR INDEPENDENT EXAMINATION FOR OTHER PROFESSIONAL FEES |
£0.00 | £0.00 | |||||
| £0.00 | £0.00 | ||||||
| £0.00 | £0.00 | ||||||
| £1,286.98 | £2,612.15 | ||||||
| TOTAL REVENUE PAYMENTS | D | £35,573.37 | £39,770.26 | ||||
| NON-REVENUE PAYMENTS– | |||||||
| ASSETS | £37.99 | £0.00 | |||||
| TOTAL NON-REVENUE | E | £37.99 | £0.00 | ||||
| TOTAL PAYMENTS (=D+E) | F | £35,611.36 | £39,770.26 | ||||
| (#Attach that Fund’s similar Account of Payments as page AC2A, and so on) | |||||||
| V 3.0 | AC2 |
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THE SEA CADETS Form
ANNUAL STATEMENT OF ACCOUNT FOR THE UNIT SCC A3 (R&P)
RECEIPTS & PAYMENTS ACCOUNT for year ended 31 March 2024 Jan-20
(Units in Scotland: This Statement‟s form and content and its scrutiny are governed by Regulations – SSI 2006/218)
Copy to be uploaded onto Westminster and Volunteer & Business Support Manager at Area Office to be notified by 1 November 2024
Unit
Weston-super-Mare Charity No : 304674
Name:
Name THIS LAST
In E&W: STATEMENT OF ASSETS & LIABILITIES of Fund YEAR YEAR
if restricted £ £
ASSETS:
CASH/BANK BALANCE(S) AT YEAR-END (from page AC1) £88,818.40 £89,205.65
BANK DEPOSITS (if any) not included above
LOANS RECOVERABLE
OTHER DEBTS (total recoverable – exclude any “accruals”)
STOCKS OF ITEMS FOR RESALE (total cost)
INVESTMENTS (present value of securities &c)
INVESTMENTS (ditto – belonging to a Restricted Fund, if
OTHER FIXED ASSETS:
- LAND & BUILDINGS
- BOATS
- VEHICLES
- COMPUTERS & OTHER EQUIPMENT
For all these items (including any gifts at estimated value when given) state [ ] [ ]
their total present value here if lower than as above
LIABILITIES
LOANS REPAYABLE
OTHER CREDITORS (total payable – exclude any “accruals”)
CONTINGENT LIABILITIES (estimated total amount)
[Scottish] ACCOUNTS NOTES (if not within Annual Report) [Amounts] Particulars
For any separate Receipts & Payments Account included Give page no(s).
in this Statement of Account: the nature and purpose of - or say if none
each Fund accounted for and the legal restrictions on its
Total number and amount of any grants paid to (i)
[ ]
individuals and (ii) institutions, analysed by type of activity
Amount of trustee remuneration (inc. to connected (or say if none)
[ ] Authority:
persons) paid and the legal authority for it
Amount of any trustee expenses reimbursed and for how (or say if none) For how many:
[ ]
many trustees
Amount and nature of any other trustee-transactions Nature:
[ ]
(including with connected persons, stating the
together with any amount owing at the year-end (say if [ ]
Any further information that „may reasonably assist‟ a Give page no(s). - or say if none
reader‟s understanding
(Show details on an extra attached
Signed as authorised by the Unit‟s Management Committee - Date: 17th September,2024
S.R. Pratlett
……………………………..…………….. ……………………………………..Unit Treasurer
C. Harper
………………………………………………………………………………….. Unit Chairman
Note: The statutory audit or independent examination report on this Statement of Account must be attached.
AC3
V 3.0
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Independent examiner's report on the accounts
Section A Independent Examiner’s Report
———
Report to the trustees/
Weston-super-Mare
members of
Pd
On accounts for the
31st March 2024 Charity no 304674
year ended
[| [|
Set out on pages (remember to include the page numbers of additional sheets)
----- End of picture text -----
Respective The charity's trustees are responsible for the preparation of the responsibilities of accounts. The charity’s trustees consider that an audit is not trustees and examiner required for this year under section 144 of the Charities Act 2011 (the Charities Act) and that an independent examination is needed.
It is my responsibility to:
-
examine the accounts under section 145 of the Charities Act,
-
to follow the procedures laid down in the general Directions
-
given by the Charity Commission (under section 145(5)(b) of the Charities Act, and
-
to state whether particular matters have come to my attention.
-
Basis of independent My examination was carried out in accordance with general examiner’s statement Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from the trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a ‘true and fair’ view and the report is limited to those matters set out in the statement below.
Independent In connection with my examination, no matter has come to my examiner's statement attention (other than that disclosed below *)
-
which gives me reasonable cause to believe that in, any material respect, the requirements:
-
to keep accounting records in accordance with section 130 of the Charities Act; and
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to prepare accounts which accord with the accounting records and comply with the accounting requirements of the Charities Act have not been met; or
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to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.
-
Please delete the words in the brackets if they do not apply.
Signed: V. Hollinshead(Mrs) Date: 19/01/2025 Name: Mrs. V. Hollinshead Relevant professional qualification(s) or body ILCA Dip (Institute of Legal and Financial Managers (if any): ~~|~~ Address: 26 Mead Vale Worle, Weston-super-Mare Somerset BS22 8RB ~~oO~~
Independent examiner's report on the accounts
Section B Disclosure
Only complete if the examiner needs to highlight material problems. Give here brief details None to Report of any items that the examiner wishes to disclose.