WEST MONKTON VILLAGE HALL
Registered Charity No. L2/304670/1
ACCOUNTS
YEAR TO 31ST MARCH 2025
Page 1 - 3 Annual report (inc Management committee members)
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Page 4 Independent Examiner's Report Page 5 Village Hall Receipts and Payments Account
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Page 6 Village Hall Statement of Assets and Liabilities
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Page 7 Notes to the Accounts Page 8 Heathfield Hall and Kitchen Refurbishment Account Statement of Assets and Liabilities
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Page 9 Heathfield Hall and Kitchen Refurbishment Fundraising Receipts and Payments Account
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Page 10-11 Refurbishment Costs to 31st March 2025
WEST MONKTON VILLAGE HALL ANNUAL REPORT FOR THE YEAR TO 31ST MARCH 2025
West Monkton Village Hall, Monkton Heathfield, Taunton, Somerset, is a charity registered with the Charity Commissioners (L2/304670/1) and constituted by a scheme dated 4th December 1980.
The charity is administered by a management committee comprising:Chairman Mr Raymond Tully Secretary Vacant Treasurer David Bell Booking Officer (Honorary Position) Ian Pitchfork Hall Manager (Honorary Position) Ian Pitchfork
All members are as given on page 3
Appointments to the Committee during the year: None Retirements during the year: None
The Honorary Members are NOT Trustees. Independent Trustees are elected at the Annual General Meeting and can be co-opted during the year at a Management Committee Meeting. The other Trustees are appointed as representatives of the Users of the Hall. Tony Raymond is an Organisation Representative who may occasionally attend Committee Meetings but has declined to become a Trustee so he does not have a vote.
Our long term cleaners Kim and Simon Cooper stepped down in March 2024 and have been replaced by Jonathan Barton and Lisa Davis who we are very pleased with. David Bell our Treasurer, who is selfemployed, has kept books and records during the year from which the accounts have been prepared. Honoraria has been paid to the Honorary Members of our Committee, as detailed on page 3, as a token of our appreciation of their continued support during the year.
The Bankers are Lloyds Bank Plc, Taunton.
The object of the Charity is the provision and maintenance of a Village Hall for the use of the inhabitants of the parish of West Monkton with the object of improving the conditions of life for the said inhabitants. The aim of the Committee is to provide first class facilities at an affordable cost. The Charity continues to work for the public good and provide facilities for a diverse range of activities and organisations. Activities include:- Pilates and fitness classes, Badminton, Drama, Circus Skills and Table Tennis. Organisations include WI, Brownies, Photography Group, Hardy Plant Society, SW Orchids, Model Railway, Art Group, Model Trams, Puppy Training, Brazilian Dance, Over 60's exercise, U3A Bridge Club and Crusaders Friendship Group.
Since the introduction of the new booking system in January 2023 we have seen a steady increase in the number of bookings, not only from new groups but locals as well, so much so that some bookings are made up to 2 years in advance to guarantee a date.
The financial year ended with the Receipts and Payments Account for the year showing a operating cash surplus of £19934 compared to surplus of £8626 in the previous year as follows:-
Page 1
| 1. Operating Cash Surplus for the Year Village Hall Account Page 5 Fundraising Page 9 2. Exceptional Expenditure during the Year Village Hall Page 7 Cost of major additions (Note 1) Cost of major replacements (Note 2) New Equipment (Note 3) Heathfield Hall, Kitchen and Schofield Room Refurbishment Account (Page 10) Cost of major additions and replacements during the year Net Cash Surplus/(Loss) Cash Funds at the beginning of the year Cash Funds at the end of the year 3. Cash Funds represented by the following Bank Balances Village Hall Account (Page 6) Heathfield Hall and Kitchen Refurbishment A/c (Page 8) Total Cash Funds at the end of the Year |
31.3.2025 18586 1348 19934 0 0 1776 1776 0 1776 18158 59488 77646 76620 1026 77646 |
31.3.2024 7198 1428 8626 0 0 550 550 0 550 8076 51412 59488 58034 1454 59488 |
31.3.2024 |
|---|---|---|---|
| 7198 1428 |
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| 8626 | |||
| 550 | |||
| 8076 51412 |
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| 59488 | |||
| 58034 1454 |
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| 59488 |
4. Notes to the Accounts
A surplus of £18158 (2024: surplus of £8076) was realised in such a year.
The Heathfield Hall and Kitchen Refurbishment Account, now renamed Fundraising Account, continues to improve its funds. The surplus for the year was £1348 (Page 9) with a cash balance of £1026 at the end of the year. The main income came from regular weekly Coffee Mornings . Total funds now raised stands at £96317. A great effort from all involved. Thank you.
Page 2
MANAGEMENT COMMITTEE MEMBERS
Chairman Mr Raymond Tully Secretary Vacant A. Honorary Positions Booking Officer Ian Pitchfork Hall Manager Ian Pitchfork Security Officer Mr Martin Ellis B. Independent Elected Members Mr Ian Frearson Mr Colin Ayres
B. Independent Elected Members Mr Ian Frearson Mr Colin Ayres C. Representatives of Organisations in the Village West Monkton Evening WI Mrs Iris Pigott Monkton Players Mr Tony Barratt St. Augustine’s Church Mr John Roynon West Monkton Parish Council Mr Raymond Tully D. Self Employed Member Treasurer Mr David Bell
Note:- Mr Ayres may attend committee meetings but has declined to become a trustee. He does not have a vote.
The Honorary Positions are held by dedicated officers of our committee who are paid a small honoraria each year.
This report was approved by the board on……………………….
and signed on their behalf by:
…………………………………….
Raymond Tully (Chair)
Page 3
INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES
OF WEST MONKTON VILLAGE HALL
I report to the charity trustees on my examination of the accounts of the charity for the year ended 31 March 2025 which are set out on pages 5 to 11.
Responsibilities and basis of report
As the charity’s trustees you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (‘the Act’).
I report in respect of my examination of the charity’s accounts carried out under section 145 of the Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
Independent examiner's statement
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
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accounting records were not kept in respect of the charity as required by section 130 of the Act; or
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the accounts do not accord with those records
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
Mrs M Hutchings Apsleys Chartered Accountants Date:
21 Bampton Street Tiverton Devon EX16 6AA
Page 4
WEST MONKTON VILLAGE HALL
| RECEIPTS AND PAYMENTS ACCOUNT YEAR TO 31ST MARCH 2025 INCOME RECEIPTS 2025 Trading Activities Hire of Hall 57463 Retention from deposits 0 Grants and donations Grants 0 Donations 100 TOTAL RECEIPTS 57563 PAYMENTS Buildings and Grounds Water Rates 1,026 Gas 2799 Electricity 3028 Insurance 2364 Repairs, Renewals and Certification (including redecorating) 14158 Car Park Rent 177 Cleaning & Refuse 11784 35336 Administration Postage, Stationery, Printing 108 Telephone 318 Honoraria 1512 Performing Rights 275 Independent examination Fee (See note) 1140 Sundries (Including Licences) 1118 4471 TOTAL PAYMENTS 39807 EXCESS OF RECEIPTS OVER PAYMENTS 17756 Add Interest Received Lloyds 830 Excess of Receipts Over Payments For the Year (Page 6) 18586 |
RECEIPTS AND PAYMENTS ACCOUNT YEAR TO 31ST MARCH 2025 INCOME RECEIPTS 2025 Trading Activities Hire of Hall 57463 Retention from deposits 0 Grants and donations Grants 0 Donations 100 TOTAL RECEIPTS 57563 PAYMENTS Buildings and Grounds Water Rates 1,026 Gas 2799 Electricity 3028 Insurance 2364 Repairs, Renewals and Certification (including redecorating) 14158 Car Park Rent 177 Cleaning & Refuse 11784 35336 Administration Postage, Stationery, Printing 108 Telephone 318 Honoraria 1512 Performing Rights 275 Independent examination Fee (See note) 1140 Sundries (Including Licences) 1118 4471 TOTAL PAYMENTS 39807 EXCESS OF RECEIPTS OVER PAYMENTS 17756 Add Interest Received Lloyds 830 Excess of Receipts Over Payments For the Year (Page 6) 18586 |
RECEIPTS AND PAYMENTS ACCOUNT YEAR TO 31ST MARCH 2025 INCOME RECEIPTS 2025 Trading Activities Hire of Hall 57463 Retention from deposits 0 Grants and donations Grants 0 Donations 100 TOTAL RECEIPTS 57563 PAYMENTS Buildings and Grounds Water Rates 1,026 Gas 2799 Electricity 3028 Insurance 2364 Repairs, Renewals and Certification (including redecorating) 14158 Car Park Rent 177 Cleaning & Refuse 11784 35336 Administration Postage, Stationery, Printing 108 Telephone 318 Honoraria 1512 Performing Rights 275 Independent examination Fee (See note) 1140 Sundries (Including Licences) 1118 4471 TOTAL PAYMENTS 39807 EXCESS OF RECEIPTS OVER PAYMENTS 17756 Add Interest Received Lloyds 830 Excess of Receipts Over Payments For the Year (Page 6) 18586 |
|
|---|---|---|---|
| 2025 | 2024 | ||
| 57463 0 0 100 57563 1,026 2799 3028 2364 14158 177 11784 35336 108 318 1512 275 1140 1118 4471 39807 17756 830 18586 |
41195 0 0 250 |
||
| 41445 | |||
| 638 2388 3123 2279 9680 177 12271 |
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| 30556 | |||
| 69 909 1424 636 1116 691 |
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| 4845 | |||
| 35401 | |||
| 6044 1154 |
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| 18586 | 7198 |
Note: The fee for preparing and examining these accounts will be approximately £1200 including VAT (2023/24 £1140) and will be paid after 31st March 2025 hence it will appear in next year's Receipts and Payments Account.
Page 5
WEST MONKTON VILLAGE HALL STATEMENT OF ASSETS AND LIABILITIES AT 31ST MARCH 2025
| ASSETS Major additions(page 7 Note 1) New Equipment(page 7 Note 3) MONETARY ASSETS Lloyds Current Account Lloyds Fixed Term Deposit Less deposits received In advance GENERAL RESERVE Opening Balance AddExcess of Receipts over Payments (Page 5) LessEquipment written off AddPayments by Fundraising (page 9) Numatic Baby Floor Scrubber |
2025 | 2024 | ||
|---|---|---|---|---|
| 13296 16990 |
30286 76620 106906 86544 18586 105130 0 1776 106906 |
13296 15214 |
28510 58034 |
|
| 57020 20000 |
28234 30000 |
|||
| 77020 (400) |
58234 (200) |
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| 1776 | 0 | |||
| 86544 | ||||
| 79346 7198 |
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| 86544 0 0 |
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| 106906 | 86544 |
Page 6
WEST MONKTON VILLAGE HALL YEAR TO 31ST MARCH 2025
NOTES TO THE ACCOUNTS
| Note 1 Cost of Major Additions Previous Years Brought forward This Year Note 2 Cost of Major Replacements Note 3. Cost of New Equipment Previous Years Brought forward This Year Numatic Baby Floor Scrubber Wrote off None |
31.3.2025 |
|---|---|
Page 7
WEST MONKTON VILLAGE HALL HEATHFIELD HALL AND KITCHEN REFURBISHMENT ACCOUNT STATEMENT OF ASSETS AND LIABILITIES AT 31ST MARCH 2025
| Assets Heathfield Hall Cost to Date Less Grants Received Taunton Borough Council West Monkton Parish Council Other Grants Village Hall Refurbishment Cost to Date (Page 11) Less Grants Received Awards for All West Monkton Parish Council Garfield Weston Somerset County Council Dishwasher Bernard Sunley Trust Taunton Deane Borough Council Fundraising Surplus Cash with Lloyds TSB Account No. 3278362 (page 9) Net Assets at 31st March 2025 Funded as Follows Capital Account Contribution by Village Hall Funds General Reserve Brought Forward Payment for new Sound System LessRepaid to Village Hall Funds Numatic Baby Floor Scrubber Donation for equipment hire Fundraising to 31st March 2025 See (Page 9) |
31st March 2025 | 31st March 2025 | 31st March 2024 | 31st March 2024 | |
|---|---|---|---|---|---|
| 222786 70000 50000 20466 140466 82320 152127 10000 4000 1500 1500 1000 92563 110563 41564 123884 1026 124910 30369 0 30369 1776 0 28593 96317 124910 |
222786 70000 50000 20466 140466 82320 152127 10000 4000 1500 1500 1000 92563 110563 41564 123884 1454 125338 30369 0 30369 0 0 30369 93541 123910 |
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| 30369 93541 |
|||||
| 123910 |
Important Note - The cost of the Main Village Hall and how it was paid for by village funds, grants, etc has still to be established and added to this account in order to present a full Statement of assets and liabilities position.
Page 8
WEST MONKTON VILLAGE HALL HEATHFIELD HALL AND KITCHEN REFURBISHMENT ACCOUNT
FUNDRAISING RECEIPTS AND PAYMENTS ACCOUNT YEAR TO 31ST MARCH 2025
| Fundraising Receipts Coffee Mornings Quiz Soup and Pudd Net Income from Fundraising Year to 31st March 2025 Add Accumulated Fundraising to 1st April 2024 Accumulated Fundraising to 31st March 2025 (Page 8) Reconciliation with Bank Account Cash Funds at 1st April 2024 AddFundraising for this year LessPayments for Main Hall Fundraising Cost of Numatic Baby Floor Scrubber New Projector Cash Funds at 31st March 2025 (Page 8) |
31st March 2025 | 31st March 2024 | 31st March 2024 |
|---|---|---|---|
| 1348 0 0 1348 94969 96317 1454 1348 2802 1776 0 1776 1026 |
1228 0 200 1428 93541 94969 576 1428 2004 0 0 550 550 1454 Page 9 |
1228 0 200 |
|
| 1428 93541 |
|||
| 94969 | |||
| 576 1428 |
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| 1454 | |||
| Page 9 |
| WEST MONKTON VILLAGE HALL HEATHFIELD HALL, MAIN HALL KITCHEN AND SCHOFIELD ROOM REFURBISHMENT ACCOUNT COST TO DATE YEAR TO 31ST MARCH 2025 2011/12 August Aspen Catering Equipment Lynham - Mixer Taps September Taunton Timber Materials Gray Electrical - Electrical Work Aspen Catering Equipment Stewart Plumbing Lynham - Steel, Silicone, etc Howden Joinery - Cupboards, etc October Aspen Dishwasher Racks Hicks Paint Fridge Aspen Baskets, chopping Boards, Sign C & P Stainless Steel Fitments 2012/13 January Howdens - Kitchen Shelving March Aspen - Hot Cupboard and Microwave Oven November Heathfield Hall - Tea Boiler, Plumbing, etc 2013/14 May Quantock Interiors - Suspended Ceiling Schofield Room J A Bell - Flooring, Schofield Room October Heathcoats - Curtain Material - Schofield Room December Howdens Joinery - Store Cupboards Heathfield Hall 2014/15 January Second Chair Trolley Feb/March Disabled Toilet 2015/16 September Fencing December to Roof covering, flooring and lights to March 2016 Walkway joining Heathfield Hall and Main Kitchen 2016/17 October 40 Chairs for Schofield Room 2017/18 New Chairs for Main Hall |
5869 53 26 1090 5869 568 57 1426 35 13 249 59 1186 75 1467 1429 1559 2875 494 193 95 5216 5010 10226 29697 1261 4118 5379 35076 2070 37146 4737 41883 Page 10 |
5869 53 26 1090 5869 568 57 1426 35 13 249 59 1186 75 1467 1429 1559 2875 494 193 95 5216 5010 10226 29697 1261 4118 5379 35076 2070 37146 4737 41883 Page 10 |
|---|---|---|
| 35076 2070 |
||
| 37146 4737 |
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| 41883 Page 10 |
2018/19
| New windows Floor tiles Screen walls and doors Toilet refurbishment Curtains Blinds 2019/20 Curtains Projector Tables (10) Trolley Mobile Trolley 2020/21 New Sound System 2021/22 New Intruder Alarm System Lock Cylinders for New Alarm System Additional Key Fobs for New Alarm New Dishwasher 2022/23 Drayton Wiser System 2023/24 Projector |
8626 1562 24919 49949 6308 1199 92563 1296 425 908 219 119 2967 7680 7680 2865 306 144 2255 5570 914 914 550 550 152127 |
8626 1562 24919 49949 6308 1199 92563 1296 425 908 219 119 2967 7680 7680 2865 306 144 2255 5570 914 914 550 550 152127 |
|---|---|---|
| 152127 |
Page 11