## **WEST MONKTON VILLAGE HALL** 

_Registered Charity No. L2/304670/1_ 

## **ACCOUNTS** 

## **YEAR TO 31ST MARCH 2024** 

Page 1 - 3 

Annual report 

(inc Management committee members) 

Page 4 Independent Examiner's Report Page 5 Village Hall Receipts and Payments Account Page 6 Village Hall Statement of Assets and Liabilities 

Page 7 Notes to the Accounts Page 8 Heathfield Hall and Kitchen Refurbishment Account Statement of Assets and Liabilities 

Page 9 Heathfield Hall and Kitchen Refurbishment Fundraising Receipts and Payments Account 

Page 10-11 Refurbishment Costs to 31st March 2024 



## **WEST MONKTON VILLAGE HALL ANNUAL REPORT FOR THE YEAR TO 31ST MARCH 2024** 

West Monkton Village Hall, Monkton Heathfield, Taunton, Somerset, is a charity registered with the Charity Commissioners (L2/304670/1) and constituted by a scheme dated 4th December 1980. 

The charity is administered by a management committee comprising:Acting Chairman Mr Raymond Tully Secretary Vacant Treasurer David Bell Booking Officer (Honorary Position) Ian Pitchfork Hall Manager (Honorary Position) Ian Pitchfork 

All members are as given on page 3 

Appointments to the Committee during the year:- Ian Pitchfork Retirements during the year:- None 

The Honorary Members are NOT Trustees.   Independent Trustees are elected at the Annual General Meeting and can be co-opted during the year at a Management Committee Meeting.   The other Trustees are appointed as representatives of the Users of the Hall.   Tony Raymond is an Organisation Representative who may occasionally attend Committee Meetings but has declined to become a Trustee so he does not have a vote. 

Kim Cooper remains our appointed cleaner and Simon Cooper attends once a week to polish all the floor areas. David Bell our Treasurer, who is self-employed, has kept books and records during the year from which the accounts have been prepared. Honoraria has been paid to the Honorary Members of our Committee, as detailed on page 3, as a token of our appreciation of their continued support during the year. 

The Bankers are Lloyds Bank Plc, Taunton. 

The object of the Charity is the provision and maintenance of a Village Hall for the use of the inhabitants of the parish of West Monkton with the object of improving the conditions of life for the said inhabitants.   The aim of the Committee is to provide first class facilities at an affordable cost.   The Charity continues to work for the public good and provide facilities for a diverse range of activities and organisations.   Activities include:- Pilates and fitness classes, Badminton, Drama, Circus Skills and Table Tennis. Organisations include WI, Brownies, Photography Group, Hardy Plant Society, SW Orchids, Model Railway, Art Group, Model Trams. 

We had a slow start to the year but with the new booking system in place since January 2023 we have seen an increase in local bookings for birthday parties and baby showers all helping to turn into surplus. 

The financial year ended with the Receipts and Payments Account for the year showing a operating cash surplus of £8626 compared to deficit of  £4027 in the previous year as follows:- 

Page 1 



|1. Operating Cash Surplus for the Year<br>Village Hall Account Page 5<br>Fundraising Page 9<br>2. Exceptional Expenditure during the Year<br>Village Hall Page 7<br>Cost of major additions (Note 1)<br>Cost of major replacements (Note 2)<br>New Equipment (Note 3)<br>Heathfield Hall, Kitchen and Schofield Room<br>Refurbishment Account (Page 10)<br>Cost of major additions and replacements<br>during the year<br>Net Cash Surplus/(Loss)<br>Cash Funds at the beginning of the year<br>Cash Funds at the end of the year<br>3. Cash Funds represented by the following<br>Bank Balances<br>Village Hall Account  (Page 6)<br>Heathfield Hall and Kitchen<br>Refurbishment A/c (Page 8)<br>Total Cash Funds at the end of the Year|**31.3.2024**<br>7198<br>1428<br>8626<br>0<br>0<br>550<br>550<br>0<br>550<br>8076<br>51412<br>59488<br>58034<br>1454<br>59488|**31.3.2023**<br>(6198)<br>2171<br>(4027)<br>0<br>0<br>1875<br>1875<br>0<br>1875<br>(5902)<br>57314<br>51412<br>50836<br>576<br>51412|**31.3.2023**|
|---|---|---|---|
||||(6198)<br>2171|
||||(4027)|
|||||
||||1875|
||||(5902)<br>57314|
||||51412|
||||50836<br>576|
||||51412|



## 4. **Notes to the Accounts** 

A surplus of £8076 (2023: deficit of £5902) was realised in such a year. 

The Heathfield Hall and Kitchen Refurbishment Account, now renamed Fundraising Account, continues to improve its funds.  The surplus for the year was £1428 (Page 6) with a cash balance of £1454 at the end of the year. The main income came from regular weekly Coffee Mornings . Total funds now raised stands at £94969. A great effort from all involved. Thank you. 

Page 2 



## **MANAGEMENT COMMITTEE MEMBERS** 

Acting Chairman Mr Raymond Tully Secretary Vacant 

## **A. Honorary Positions** 

Booking Officer Ian Pitchfork Hall Manager Ian Pitchfork Security Officer Mr Martin Ellis 

## **B. Independent Elected Members** 

Mr Ian Frearson Mr Colin Ayres 

## **C. Representatives of Organisations in the Village** 

West Monkton Evening Badminton Vacant West Monkton Evening WI Mrs Iris Pigott Monkton Players Mr Tony Barratt St. Augustine’s Church Mr John Roynon West Monkton Parish Council Mr Raymond Tully Phoenix Camera Club Mr Tony Raymond 

## **D. Self Employed Member** 

Treasurer Mr David Bell 

**Note:-** Mr Raymond and Mr Ayres may attend committee meetings but both have declined to become a trustee.   They do not have a vote. 

The Honorary Positions are held by dedicated officers of our committee who are paid a small honoraria each year. 

This report was approved by the board on………………………. 

and signed on their behalf by: 

……………………………………. 

Raymond Tully (Chair) 

Page 3 



## **INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES** 

## **OF WEST MONKTON VILLAGE HALL** 

I report to the charity trustees on my examination of the accounts of the charity for the year ended 31 March 2024 which are set out on pages 5 to 11. 

## **Responsibilities and basis of report** 

As the charity’s trustees you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (‘the Act’). 

I report in respect of my examination of the charity’s accounts carried out under section 145 of the Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act. 

## **Independent examiner's statement** 

I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect: 

1. accounting records were not kept in respect of the charity as required by section 130 of  the Act; or 

2. the accounts do not accord with those records 

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. 

**Mrs M Hutchings Apsleys Chartered Accountants Date:** 

**21 Bampton Street Tiverton Devon EX16 6AA** 

Page 4 



## **WEST MONKTON VILLAGE HALL** 

|**RECEIPTS AND PAYMENTS ACCOUNT YEAR TO 31ST MARCH 2024**<br>**INCOME RECEIPTS**<br>2024<br>Trading Activities<br>Hire of Hall<br>41195<br>Retention from deposits<br>0<br>Grants and donations<br>Grants<br>0<br>Donations<br>250<br>**TOTAL RECEIPTS**<br>41445<br>**PAYMENTS**<br>Buildings and Grounds<br>Water Rates<br>638<br>Gas<br>2388<br>Electricity<br>3123<br>Insurance<br>2279<br>Repairs, Renewals and<br>Certification (including<br>redecorating)<br>9680<br>Car Park Rent<br>177<br>Cleaning & Refuse<br>12271<br>30556<br>Administration<br>Postage, Stationery, Printing<br>69<br>Telephone<br>909<br>Honoraria<br>1424<br>Performing Rights<br>636<br>Independent examination  Fee (See note)<br>1116<br>Sundries<br>(Including Licences)<br>691<br>4845<br>**TOTAL PAYMENTS**<br>35401<br>**EXCESS OF RECEIPTS OVER PAYMENTS**<br>6044<br>**Add Interest Received**<br>Lloyds<br>1154<br>**Excess of Receipts Over Payments**<br>**For the Year (Page 6)**<br>7198|**RECEIPTS AND PAYMENTS ACCOUNT YEAR TO 31ST MARCH 2024**<br>**INCOME RECEIPTS**<br>2024<br>Trading Activities<br>Hire of Hall<br>41195<br>Retention from deposits<br>0<br>Grants and donations<br>Grants<br>0<br>Donations<br>250<br>**TOTAL RECEIPTS**<br>41445<br>**PAYMENTS**<br>Buildings and Grounds<br>Water Rates<br>638<br>Gas<br>2388<br>Electricity<br>3123<br>Insurance<br>2279<br>Repairs, Renewals and<br>Certification (including<br>redecorating)<br>9680<br>Car Park Rent<br>177<br>Cleaning & Refuse<br>12271<br>30556<br>Administration<br>Postage, Stationery, Printing<br>69<br>Telephone<br>909<br>Honoraria<br>1424<br>Performing Rights<br>636<br>Independent examination  Fee (See note)<br>1116<br>Sundries<br>(Including Licences)<br>691<br>4845<br>**TOTAL PAYMENTS**<br>35401<br>**EXCESS OF RECEIPTS OVER PAYMENTS**<br>6044<br>**Add Interest Received**<br>Lloyds<br>1154<br>**Excess of Receipts Over Payments**<br>**For the Year (Page 6)**<br>7198|**RECEIPTS AND PAYMENTS ACCOUNT YEAR TO 31ST MARCH 2024**<br>**INCOME RECEIPTS**<br>2024<br>Trading Activities<br>Hire of Hall<br>41195<br>Retention from deposits<br>0<br>Grants and donations<br>Grants<br>0<br>Donations<br>250<br>**TOTAL RECEIPTS**<br>41445<br>**PAYMENTS**<br>Buildings and Grounds<br>Water Rates<br>638<br>Gas<br>2388<br>Electricity<br>3123<br>Insurance<br>2279<br>Repairs, Renewals and<br>Certification (including<br>redecorating)<br>9680<br>Car Park Rent<br>177<br>Cleaning & Refuse<br>12271<br>30556<br>Administration<br>Postage, Stationery, Printing<br>69<br>Telephone<br>909<br>Honoraria<br>1424<br>Performing Rights<br>636<br>Independent examination  Fee (See note)<br>1116<br>Sundries<br>(Including Licences)<br>691<br>4845<br>**TOTAL PAYMENTS**<br>35401<br>**EXCESS OF RECEIPTS OVER PAYMENTS**<br>6044<br>**Add Interest Received**<br>Lloyds<br>1154<br>**Excess of Receipts Over Payments**<br>**For the Year (Page 6)**<br>7198||
|---|---|---|---|
||2024||2023|
||41195<br>0<br>0<br>250<br>41445<br>638<br>2388<br>3123<br>2279<br>9680<br>177<br>12271<br>30556<br>69<br>909<br>1424<br>636<br>1116<br>691<br>4845<br>35401<br>6044<br>1154<br>7198||29028<br>0<br>0<br>236|
||||29264|
||||429<br>3093<br>2680<br>2150<br>7441<br>177<br>14915|
||||30885|
||||172<br>1360<br>1424<br>139<br>1056<br>426|
||||4577|
||||35462|
||||(6198)<br>0|
||7198||(6198)|



**Note:** The fee for preparing and examining these accounts will be approximately £1100 including VAT (2022/23 £1050) and will be paid after 31st March 2024 hence it will appear in next year's Receipts and Payments Account. 

Page 5 



## **WEST MONKTON VILLAGE HALL STATEMENT OF ASSETS AND LIABILITIES AT 31ST MARCH 2024** 

|**ASSETS**<br>Major additions(page 7 Note 1)<br>New Equipment(page 7 Note 3)<br>**MONETARY ASSETS**<br>Lloyds Current Account<br>**Lloyds Fixed Term Deposit**<br>**Less deposits received**<br>In advance<br>**GENERAL RESERVE**<br>Opening Balance<br>**Add**Excess of Receipts over Payments<br>(Page 5)<br>**Less**Equipment written off<br>**Add**Payments  by Fundraising (page 9)<br>Dryton Wiser System<br>New Intruder Alarm System<br>Lock Cylinders for New Alarm System<br>Additional Key Fobs for New Alarm<br>New Dishwasher<br>Fundraising paid to Main Hall<br>bank account||**2024**||**2023**|
|---|---|---|---|---|
||13296<br>15214|28510<br>58034<br>86544<br>79346<br>7198<br>86544<br>0<br>0<br>86544|13296<br>15214|28510<br>50836|
||28234<br>30000||21203<br>30000||
||58234<br>(200)||51203<br>(367)||
||0<br>0<br>0<br>0<br>0<br>0||914<br>0<br>0<br>0<br>0<br>0||
|||||79346|
|||||84870<br>(6198)|
|||||78672<br>(240)<br>914|
||||||
|||86544||79346|



Page 6 



## **WEST MONKTON VILLAGE HALL YEAR TO 31ST MARCH 2024** 

## **NOTES TO THE ACCOUNTS** 

|**Note 1  Cost of Major Additions**<br>**Previous Years**<br>Brought forward<br>**This Year**<br>**Note 2 Cost of Major Replacements**<br>**Note 3. Cost of New Equipment**<br>**Previous Years Brought forward**<br>**This Year**<br>Drayton Wiser System<br>New Intruder Alarm System<br>Lock Cylinders for New Alarm System<br>Additional Key Fobs for New Alarm<br>New Dishwasher<br>**Wrote off**<br>Website<br>Floor Steam Cleaner|**31.3.2024**|
|---|---|



Page 7 



## **WEST MONKTON VILLAGE HALL** 

## **HEATHFIELD HALL AND KITCHEN REFURBISHMENT ACCOUNT STATEMENT OF ASSETS AND LIABILITIES AT 31ST MARCH 2024** 

|**31st March 2023**<br>**Assets**<br>Heathfield Hall<br>Cost to Date<br>222786<br>222786<br>**Less Grants Received**<br>Taunton Borough Council<br>70000<br>70000<br>West Monkton Parish Council<br>50000<br>50000<br>Other Grants<br>20466<br>20466<br>140466<br>140466<br>82320<br>82320<br>Village Hall Refurbishment<br>Cost to Date (Page 11)<br>152127<br>151577<br>**Less Grants Received**<br>Awards for All<br>10000<br>10000<br>West Monkton Parish Council<br>4000<br>4000<br>Garfield Weston<br>1500<br>1500<br>Somerset County Council<br>Dishwasher<br>1500<br>1500<br>Bernard Sunley Trust<br>1000<br>1000<br>Taunton Deane Borough Council<br>92563<br>92563<br>110563<br>110563<br>41564<br>41014<br>123884<br>123334<br>**Fundraising Surplus**<br>**Cash with Lloyds TSB**<br> **Account  No. 3278362 (page 9)**<br>1454<br>576<br>**Net Assets at 31st March 2024**<br>125338<br>123910<br>**Funded as Follows**<br>**Capital Account**<br>Contribution by Village Hall Funds<br>General Reserve<br>Brought Forward<br>30369<br>31330<br>Payment for new Sound System<br>0<br>0<br>30369<br>31330<br>**Less**Repaid to Village Hall Funds<br>Payments for Dishwasher Instalation and<br>Electricity Supply<br>0<br>961<br>New Projector<br>0<br>0<br>Donation for equipment hire<br>0<br>0<br>30369<br>30369<br>Fundraising to 31st March 2024<br>See (Page 9)<br>94969<br>93541<br>125338<br>123910<br>**Important Note -**The cost of the Main Village Hall and how it was paid for by village funds, grants,<br>etc has still to be established and added to this account in order to present a full Statement of<br>assets and liabilities position.<br>**31st March 2024**|**31st March 2024**||**31st March 2023**|
|---|---|---|---|



Page 8 



## **WEST MONKTON VILLAGE HALL HEATHFIELD HALL AND KITCHEN REFURBISHMENT ACCOUNT** 

## **FUNDRAISING RECEIPTS AND PAYMENTS ACCOUNT** 

## **YEAR TO 31ST MARCH 2024** 

|**Fundraising Receipts**<br>Coffee Mornings<br>Quiz<br>Soup and Pudd<br>**Net Income from Fundraising Year to**<br>31st March 2024<br>**Add Accumulated Fundraising to**<br>1st April 2023<br>**Accumulated Fundraising to**<br>**31st March 2024 (Page 8)**<br>**Reconciliation with Bank Account**<br>Cash Funds at 1st April 2023<br>**Add**Fundraising for this year<br>**Less**Payments for Main Hall<br>Fundraising<br>**Cost of**<br>Drayton Wiser System<br>Instalation of New Dishwasher<br>Electricity Supply to New Dishwasher<br>New Projector<br>**Cash Funds at 31st March 2024 (Page 8)**|**31st March 2024**|**31st March 2023**|**31st March 2023**|
|---|---|---|---|
||1228<br>0<br>200<br>1428<br>93541<br>94969<br>576<br>1428<br>2004<br>0<br>0<br>0<br>0<br>550<br>550<br>1454|1718<br>453<br>0<br>2171<br>91370<br>93541<br>280<br>2171<br>2451<br>0 <br>914<br>390<br>571<br>0<br>1875<br>576<br>Page 9|1718<br>453<br>0|
||||2171<br>91370|
||||93541|
||||280<br>2171|
|||||
||||576|
||||Page 9|





|**WEST MONKTON VILLAGE HALL**<br>**HEATHFIELD HALL, MAIN HALL KITCHEN AND SCHOFIELD ROOM**<br>**REFURBISHMENT ACCOUNT COST TO DATE**<br>**YEAR TO 31ST MARCH 2024**<br>**2011/12**<br>August<br>Aspen Catering Equipment<br>Lynham - Mixer Taps<br>September<br>Taunton Timber Materials<br>Gray Electrical - Electrical Work<br>Aspen Catering Equipment<br>Stewart Plumbing<br>Lynham - Steel, Silicone, etc<br>Howden Joinery - Cupboards, etc<br>October<br>Aspen Dishwasher Racks<br>Hicks Paint<br>Fridge<br>Aspen Baskets, chopping Boards, Sign<br>C & P Stainless Steel Fitments<br>**2012/13**<br>January<br>Howdens - Kitchen Shelving<br>March<br>Aspen - Hot Cupboard and Microwave Oven<br>November<br>Heathfield Hall - Tea Boiler, Plumbing, etc<br>**2013/14**<br>May<br>Quantock Interiors - Suspended Ceiling<br>Schofield Room<br>J A Bell - Flooring, Schofield Room<br>October<br>Heathcoats - Curtain Material - Schofield Room<br>December<br>Howdens Joinery - Store Cupboards Heathfield Hall<br>**2014/15**<br>January<br>Second Chair Trolley<br>Feb/March<br>Disabled Toilet<br>**2015/16**<br>September<br>Fencing<br>December to<br>Roof covering, flooring and lights to<br>March 2016<br>Walkway joining Heathfield Hall and<br>Main Kitchen<br>**2016/17**<br>October<br>40 Chairs for Schofield Room<br>**2017/18**<br>New Chairs for Main Hall|5869<br>53<br>26<br>1090<br>5869<br>568<br>57<br>1426<br>35<br>13<br>249<br>59<br>1186<br>75<br>1467<br>1429<br>1559<br>2875<br>494<br>193<br>95<br>5216<br>5010<br>10226<br>29697<br>1261<br>4118<br>5379<br>35076<br>2070<br>37146<br>4737<br>41883<br>Page 10|5869<br>53<br>26<br>1090<br>5869<br>568<br>57<br>1426<br>35<br>13<br>249<br>59<br>1186<br>75<br>1467<br>1429<br>1559<br>2875<br>494<br>193<br>95<br>5216<br>5010<br>10226<br>29697<br>1261<br>4118<br>5379<br>35076<br>2070<br>37146<br>4737<br>41883<br>Page 10|
|---|---|---|
||||
|||35076<br>2070|
|||37146<br>4737|
|||41883<br>Page 10|





|**2018/19**<br>New windows<br>Floor tiles<br>Screen walls and doors<br>Toilet refurbishment<br>Curtains<br>Blinds<br>**2019/20**<br>Curtains<br>Projector<br>Tables (10)<br>Trolley<br>Mobile Trolley<br>**2020/21**<br>New Sound System<br>**2021/22**<br>New Intruder Alarm System<br>Lock Cylinders for New Alarm System<br>Additional Key Fobs for New Alarm<br>New Dishwasher<br>2022/23<br>Drayton Wiser System<br>2023/24<br>Projector|8626<br>1562<br>24919<br>49949<br>6308<br>1199<br>92563<br>1296<br>425<br>908<br>219<br>119<br>2967<br>7680<br>7680<br>2865<br>306<br>144<br>2255<br>5570<br>914<br>914<br>550<br>550<br>152127|8626<br>1562<br>24919<br>49949<br>6308<br>1199<br>92563<br>1296<br>425<br>908<br>219<br>119<br>2967<br>7680<br>7680<br>2865<br>306<br>144<br>2255<br>5570<br>914<br>914<br>550<br>550<br>152127|
|---|---|---|
||||
||||
|||152127|



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