WEST MONKTON VILLAGE HALL
Registered Charity No. L2/304670/1
ACCOUNTS
YEAR TO 31ST MARCH 2023
Page 1 - 3
Annual report
(inc Management committee members)
Page 4 Independent Examiner's Report Page 5 Village Hall Receipts and Payments Account Page 6 Village Hall Statement of Assets and Liabilities
Page 7 Notes to the Accounts Page 8 Heathfield Hall and Kitchen Refurbishment Account Statement of Assets and Liabilities
Page 9 Heathfield Hall and Kitchen Refurbishment Fundraising Receipts and Payments Account Page 10 - 11 Refurbishment Costs to 31st March 2023
WEST MONKTON VILLAGE HALL ANNUAL REPORT FOR THE YEAR TO 31ST MARCH 2023
West Monkton Village Hall, Monkton Heathfield, Taunton, Somerset, is a charity registered with the Charity Commissioners (L2/304670/1) and constituted by a scheme dated 4th December 1980.
The charity is administered by a management committee comprising:Acting Chairman Joyce Keyte (Stepped Down December 2022) Acting Chairman Mr Raymond Tully (Appointed December 2022) Vice Chairman Colin Bentley (Stepped down December 2022) Secretary Joyce Keyte (Stepped Down December 2022) Treasurer David Bell Booking Officer (Honorary Position) Lyn Batt (Stepped Down November 2022) Booking Officer (Honorary Position) Ian Pitchfork (Appointed November 2022) Hall Manager (Honorary Position) Lyn Batt (Stepped Down November 2022) Ian Pitchfork (Appointed November 2022)
All members are as given on page 3
Appointments to the Committee during the year:- Ian Pitchfork Retirements during the year:- Joyce Keyte, Colin Bentley, Lyn Batt The Honorary Members are NOT Trustees. Independent Trustees are elected at the Annual General Meeting and can be co-opted during the year at a Management Committee Meeting. The other Trustees are appointed as representatives of the Users of the Hall. Tony Raymond is an Organisation Representative who may occasionally attend Committee Meetings but has declined to become a Trustee so he does not have a vote.
Kim Cooper remains our appointed cleaner and Simon Cooper attends once a week to polish all the floor areas. David Bell our Treasurer, who is self-employed, has kept books and records during the year from which the accounts have been prepared. Honoraria has been paid to the Honorary Members of our Committee, as detailed on page 3, as a token of our appreciation of their continued support during the year.
The Bankers are Lloyds Bank Plc, Taunton.
The object of the Charity is the provision and maintenance of a Village Hall for the use of the inhabitants of the parish of West Monkton with the object of improving the conditions of life for the said inhabitants. The aim of the Committee is to provide first class facilities at an affordable cost. The Charity continues to work for the public good and provide facilities for a diverse range of activities and organisations. Activities include:- Drama, Badminton, Dancing, and fitness classes. Organisations include a WI, Brownies, Photography Group, Model Boat Club, Blood Donations, Weekly Coffee Morning, Hardy Plant Society Model Railways, Art Group and Slimming World.
The financial year ended with the Receipts and Payments Account for the year showing a deficit of £4027 compared to surplus £5217 in the previous year as follows:-
Page 1
| 1. Operating Cash Surplus for the Year Village Hall Account Page 5 Fundraising Page 9 2. Exceptional Expenditure during the Year Village Hall Page 7 Cost of major additions (Note 1) Cost of major replacements (Note 2) New Equipment (Note 3) Heathfield Hall, Kitchen and Schofield Room Refurbishment Account (Page 10 ) Cost of major additions and replacements during the year Net Cash Surplus/(Loss) Cash Funds at the beginning of the year Cash Funds at the end of the year 3. Cash Funds represented by the following Bank Balances Village Hall Account (Page 6) Heathfield Hall and Kitchen Refurbishment A/c (Page 8) Total Cash Funds at the end of the Year |
31.3.2023 (6198) 2171 (4027) 0 0 1875 1875 0 1875 (5902) 57314 51412 50836 576 51412 |
31.3.2022 4478 739 5217 0 0 5570 5570 0 5570 (353) 57667 57314 57034 280 57314 |
31.3.2022 |
|---|---|---|---|
| 4478 739 |
|||
| 5217 | |||
| 5570 | |||
| (353) 57667 |
|||
| 57314 | |||
| 57034 280 |
|||
| 57314 |
4. Notes to the Accounts
A deficit of £4027 (2022: £353) was realised in such a difficult year.
The Heathfield Hall and Kitchen Refurbishment Account, now renamed Fundraising Account, continues to improve its funds. The surplus for the year was £2171 (Page 9) with a cash balance of £2451 at the end of the year. The main income came from regular weekly Coffee Mornings . Total funds now raised stands at £93541. A great effort from all involved. Thank you.
Page 2
MANAGEMENT COMMITTEE MEMBERS
Acting Chairman Acting Chairman Vice Chairman Secretary
Mrs Joyce Keyte (Stepped Down December 2022) Mr Raymond Tully (Appointed December 2022) Mr Colin Bentley (Stepped Down December 2022) Mrs Joyce Keyte (Stepped Down December 2022)
A. Honorary Positions
Booking Officer Mrs Lyn Batt (Stepped Down November 2022) Booking Officer Ian Pitchfork (Appointed November 2022) Hall Manager Mrs Lyn Batt (Stepped Down November 2022) Hall Manager Ian Pitchfork (Appointed November 2022) Security Officer Mr Martin Ellis
B. Independent Elected Members
Mrs Joyce Keyte (Stepped Down December 2022) Mr Colin Bentley (Stepped Down December 2022) Mr Ian Frearson Mr Colin Ayres
C. Representatives of Organisations in the Village
West Monkton Evening Badminton Vacant West Monkton Evening WI Mrs Iris Pigott Monkton Players Mr Tony Barratt St. Augustine’s Church Mr John Roynon West Monkton Parish Council Mr Raymond Tully Phoenix Camera Club Mr Tony Raymond
D. Self Employed Member
Treasurer Mr David Bell
Note:- Mr Raymond and Mr Ayres may attend committee meetings but both have declined to become a trustee. They do not have a vote.
The Honorary Positions are held by dedicated officers of our committee who are paid a small honoraria each year.
This report was approved by the board on……………………….
and signed on their behalf by:
…………………………………….
Raymond Tully (Chair)
Page 3
INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES
OF WEST MONKTON VILLAGE HALL
I report to the charity trustees on my examination of the accounts of the charity for the year ended 31 March 2023 which are set out on pages 5 to 11.
Responsibilities and basis of report
As the charity’s trustees you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (‘the Act’).
I report in respect of my examination of the charity’s accounts carried out under section 145 of the Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
Independent examiner's statement
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
-
accounting records were not kept in respect of the charity as required by section 130 of the Act; or
-
the accounts do not accord with those records
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
Mrs M Hutchings Apsleys Chartered Accountants Date:
21 Bampton Street Tiverton Devon EX16 6AA
Page 4
WEST MONKTON VILLAGE HALL
| RECEIPTS AND PAYMENTS ACCOUNT YEAR TO 31ST MARCH 2023 INCOME RECEIPTS 2023 Trading Activities Hire of Hall 29028 Retention from deposits 0 Grants and donations Grants 0 Donations 236 TOTAL RECEIPTS 29264 PAYMENTS Buildings and Grounds Water Rates 429 Gas 3093 Electricity 2680 Insurance 2150 Repairs, Renewals and Certification (including redecorating) 7441 Car Park Rent 177 Cleaning & Refuse 14915 30885 Administration Postage, Stationery, Printing 172 Telephone 1360 Honoraria 1424 Performing Rights 139 Independent examination Fee (See note)) 1056 Sundries (Including Licences) 426 4577 TOTAL PAYMENTS 35462 EXCESS OF RECEIPTS OVER PAYMENTS (6,198) Add Interest Received Lloyds 0 Excess of Receipts Over Payments For the Year (Page 6) (6,198) |
RECEIPTS AND PAYMENTS ACCOUNT YEAR TO 31ST MARCH 2023 INCOME RECEIPTS 2023 Trading Activities Hire of Hall 29028 Retention from deposits 0 Grants and donations Grants 0 Donations 236 TOTAL RECEIPTS 29264 PAYMENTS Buildings and Grounds Water Rates 429 Gas 3093 Electricity 2680 Insurance 2150 Repairs, Renewals and Certification (including redecorating) 7441 Car Park Rent 177 Cleaning & Refuse 14915 30885 Administration Postage, Stationery, Printing 172 Telephone 1360 Honoraria 1424 Performing Rights 139 Independent examination Fee (See note)) 1056 Sundries (Including Licences) 426 4577 TOTAL PAYMENTS 35462 EXCESS OF RECEIPTS OVER PAYMENTS (6,198) Add Interest Received Lloyds 0 Excess of Receipts Over Payments For the Year (Page 6) (6,198) |
RECEIPTS AND PAYMENTS ACCOUNT YEAR TO 31ST MARCH 2023 INCOME RECEIPTS 2023 Trading Activities Hire of Hall 29028 Retention from deposits 0 Grants and donations Grants 0 Donations 236 TOTAL RECEIPTS 29264 PAYMENTS Buildings and Grounds Water Rates 429 Gas 3093 Electricity 2680 Insurance 2150 Repairs, Renewals and Certification (including redecorating) 7441 Car Park Rent 177 Cleaning & Refuse 14915 30885 Administration Postage, Stationery, Printing 172 Telephone 1360 Honoraria 1424 Performing Rights 139 Independent examination Fee (See note)) 1056 Sundries (Including Licences) 426 4577 TOTAL PAYMENTS 35462 EXCESS OF RECEIPTS OVER PAYMENTS (6,198) Add Interest Received Lloyds 0 Excess of Receipts Over Payments For the Year (Page 6) (6,198) |
|
|---|---|---|---|
| 2023 | 2022 | ||
| 29028 0 0 236 29264 429 3093 2680 2150 7441 177 14915 30885 172 1360 1424 139 1056 426 4577 35462 (6,198) 0 (6,198) |
18750 0 11852 20 |
||
| 30622 | |||
| (781) 1283 1607 1893 5816 177 12096 |
|||
| 22091 | |||
| 246 581 1235 772 1056 163 |
|||
| 4053 | |||
| 26144 | |||
| 4478 0 |
|||
| (6,198) | 4478 |
Note: The fee for preparing and examining these accounts will be approximately £1050 including VAT (2021/22 £1056) and will be paid after 31st March 2023 hence it will appear in next year's Receipts and Payments Account.
Page 5
WEST MONKTON VILLAGE HALL STATEMENT OF ASSETS AND LIABILITIES AT 31ST MARCH 2023
| ASSETS Major additions(page 7 Note 1) New Equipment(page 7 Note 3) MONETARY ASSETS Lloyds Current Account Lloyds Fixed Term Deposit Less deposits received In advance GENERAL RESERVE Opening Balance AddExcess of Receipts over Payments (Page 5) LessEquipment written off AddPayments by Fundraising (page 9) Dryton Wiser System New Intruder Alarm System Lock Cylinders for New Alarm System Additional Key Fobs for New Alarm New Dishwasher Fundraising paid to Main Hall bank account |
2023 | 2022 | ||
|---|---|---|---|---|
| 13296 15214 |
28510 50836 79346 84870 (6,198) 78672 (240) 914 79346 |
13296 14540 |
27836 57034 |
|
| 21203 30000 |
57084 0 |
|||
| 51203 (367) |
57084 (50) |
|||
| 914 0 0 0 0 0 |
0 0 2865 306 144 2255 |
|||
| 84870 | ||||
| 74822 4478 |
||||
| 79300 0 5570 |
||||
| 79346 | 84870 |
Page 6
WEST MONKTON VILLAGE HALL YEAR TO 31ST MARCH 2023
NOTES TO THE ACCOUNTS
| Note 1 Cost of Major Additions Previous Years Brought forward This Year Note 2 Cost of Major Replacements Note 3. Cost of New Equipment Previous Years Brought forward This Year Drayton Wiser System New Intruder Alarm System Lock Cylinders for New Alarm System Additional Key Fobs for New Alarm New Dishwasher Wrote off Website Floor Steam Cleaner |
31.3.2023 |
|---|---|
Page 7
WEST MONKTON VILLAGE HALL HEATHFIELD HALL AND KITCHEN REFURBISHMENT ACCOUNT STATEMENT OF ASSETS AND LIABILITIES AT 31ST MARCH 2023
| 31st March 2022 Assets Heathfield Hall Cost to Date 222786 222786 Less Grants Received Taunton Borough Council 70000 70000 West Monkton Parish Council 50000 50000 Other Grants 20466 20466 140466 140466 82320 82320 Village Hall Refurbishment Cost to Date (Page 11) 151577 150663 Less Grants Received Awards for All 10000 10000 West Monkton Parish Council 4000 4000 Garfield Weston 1500 1500 Somerset County Council Dishwasher 1500 1500 Bernard Sunley Trust 1000 1000 Taunton Deane Borough Council 92563 92563 110563 110563 41014 40100 123334 122420 Fundraising Surplus Cash with Lloyds TSB Account No. 3278362 (page 9) 576 280 Net Assets at 31st March 2023 123910 122700 Funded as Follows Capital Account Contribution by Village Hall Funds General Reserve Brought Forward 31330 31330 Payment for new Sound System 0 0 31330 31330 LessRepaid to Village Hall Funds Payments for Dishwasher Instalation and Electricity Supply 961 0 Donation to Main Hall 0 0 Donation for equipment hire 0 0 30369 31330 Fundraising to 31st March 2023 See (Page 9) 93541 91370 123910 122700 Important Note -The cost of the Main Village Hall and how it was paid for by village funds, grants, etc has still to be established and added to this account in order to present a full Statement of assets and liabilities position. 31st March 2023 |
31st March 2023 | 31st March 2022 | |
|---|---|---|---|
Page 8
WEST MONKTON VILLAGE HALL HEATHFIELD HALL AND KITCHEN REFURBISHMENT ACCOUNT
FUNDRAISING RECEIPTS AND PAYMENTS ACCOUNT
YEAR TO 31ST MARCH 2023
| Fundraising Receipts Coffee Mornings Quiz Miscellaneous Net Income from Fundraising Year to 31st March 2023 Add Accumulated Fundraising to 1st April 2022 Accumulated Fundraising to 31st March 2023 (Page 8) Reconciliation with Bank Account Cash Funds at 1st April 2022 AddFundraising for this year LessPayments for Main Hall Fundraising Cost of Drayton Wiser System Instalation of New Dishwasher Electricity Supply to New Dishwasher New Intruder Alarm System Lock Cylinders for New Alarm System Additional Key Fobs for New Alarm New Dishwasher Cash Funds at 31st March 2023 (Page 8) |
31st March 2023 | 31st March 2022 | 31st March 2022 |
|---|---|---|---|
| 1718 453 0 2171 91370 93541 280 2171 2451 0 914 390 571 0 0 0 0 1875 576 |
739 0 0 739 90631 91370 5111 739 5850 0 2865 306 144 2255 5570 280 Page 9 |
739 0 0 |
|
| 739 90631 |
|||
| 91370 | |||
| 5111 739 |
|||
| 280 | |||
| Page 9 |
| WEST MONKTON VILLAGE HALL HEATHFIELD HALL, MAIN HALL KITCHEN AND SCHOFIELD ROOM REFURBISHMENT ACCOUNT COST TO DATE YEAR TO 31ST MARCH 2023 2011/12 August Aspen Catering Equipment Lynham - Mixer Taps September Taunton Timber Materials Gray Electrical - Electrical Work Aspen Catering Equipment Stewart Plumbing Lynham - Steel, Silicone, etc Howden Joinery - Cupboards, etc October Aspen Dishwasher Racks Hicks Paint Fridge Aspen Baskets, chopping Boards, Sign C & P Stainless Steel Fitments 2012/13 January Howdens - Kitchen Shelving March Aspen - Hot Cupboard and Microwave Oven November Heathfield Hall - Tea Boiler, Plumbing, etc 2013/14 May Quantock Interiors - Suspended Ceiling Schofield Room J A Bell - Flooring, Schofield Room October Heathcoats - Curtain Material - Schofield Room December Howdens Joinery - Store Cupboards Heathfield Hall 2014/15 January Second Chair Trolley Feb/March Disabled Toilet 2015/16 September Fencing December to Roof covering, flooring and lights to March 2016 Walkway joining Heathfield Hall and Main Kitchen 2016/17 October 40 Chairs for Schofield Room 2017/18 New Chairs for Main Hall |
5869 53 26 1090 5869 568 57 1426 35 13 249 59 1186 75 1467 1429 1559 2875 494 193 95 5216 5010 10226 29697 1261 4118 5379 35076 2070 37146 4737 41883 Page 10 |
5869 53 26 1090 5869 568 57 1426 35 13 249 59 1186 75 1467 1429 1559 2875 494 193 95 5216 5010 10226 29697 1261 4118 5379 35076 2070 37146 4737 41883 Page 10 |
|---|---|---|
| 35076 2070 |
||
| 37146 4737 |
||
| 41883 Page 10 |
2018/19
| 2018/19 | ||
|---|---|---|
| New windows Floor tiles Screen walls and doors Toilet refurbishment Curtains Blinds 2019/20 Curtains Projector Tables (10) Trolley Mobile Trolley 2020/21 New Sound System 2021/22 New Intruder Alarm System Lock Cylinders for New Alarm System Additional Key Fobs for New Alarm New Dishwasher 2022/23 Drayton Wiser System |
8626 1562 24919 49949 6308 1199 92563 1296 425 908 219 119 2967 7680 7680 2865 306 144 2255 5570 914 914 151577 |
|
| 151577 |
Page 11