**Wedmore Playing Fields Management Committee Registered Charity Number: 304665**
## **Reports and Accounts**
**for the year ended 31 March 2023**
**WEDMORE PLAYING FIELDS MANAGEMENT COMMITTEE**
**2023**
## **CHARITY NAME**
The Sports Field
## **CHARITY REGISTRATION NUMBER**
304665
## **GOVERNING INSTRUMENT**
The charity is governed by a Scheme of Regulation under the Charities Act 2011.
## **PRINCIPAL ADDRESS**
Wedmore Playing Fields Blackford Road Wedmore Somerset BS28 4BS
## **CONTACT**
Ian Monson Ashleigh House Mudgley Road Wedmore Somerset BS28 4DF
## **BANKERS**
CAF BANK LIMITED
Kings Hill West Malling Kent ME19 4TA
## **TRUSTEES**
Officers: Chairman Ian Monson Secretary David Ash Treasurer Richard Banwell
_The organisation is governed by a Board of Trustees._
**Page 1**
**WEDMORE PLAYING FIELDS MANAGEMENT COMMITTEE REPORT 2023**
## **OBJECTIVE**
To provide publicly accessible buildings, facilities and open spaces for the purpose of recreation for the inhabitants of the Parish of Wedmore and the wider catchment area of those sporting clubs resident on the site. Sharing a common effort to advance amateur sport, training, recreation, education, leisure-time occupation to support the fitness and well-being of the local community.
## **RISK MANAGEMENT**
The major risks to which the charity is exposed, as identified by the trustees, have been reviewed and systems and insurances have been established to mitigate those risks.
## **SUMMARY OF MAIN ACTIVITIES AND ACHEIVEMENTS**
The provision of recreational and leisure facilities for the community, through the maintenance and development of amenities at the Playing Fields. In 2012 the WPFMC embarked on an ambitious development programme to improve the playing fields and the facilities.
The original 8.02-acre site on Blackford Road had been a sports field since the 1938. An opportunity arose to purchase two agricultural fields adjoining the site on its western boundary. The purchase was completed in 2012.
Each member club was involved in the design of the ambitious development plan to provide:
- 2 additional football pitches.
- 2 mini football pitches.
- An all-weather 2-bay cricket net.
- An enlarged inclusive play area.
- 5 new tennis courts
- An all-weather multi use games area. Retention of the YFC bonfire site.
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- Increased parking provision. YFC tug-of-war training rig
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- 16
- ladies, gents and disabled toilets, first floor function room. The pavilion also includes a public WC to serve the site when the pavilion is not open.
- Ground Floor
Surfacing of extended Car Park
-
- Replaced existing multi use games area with new 3G small-sided football pitch/MUGA
- Completed
- First floor Club Room
-
**Page 2**
**WEDMORE PLAYING FIELDS MANAGEMENT COMMITTEE**
## **REPORT 2023 (continued)**
The new sports pavilion opened in 2019 with ground floor facilities fully operational. After a delay due to Covid19, d March 2023 following successful fundraising and subsequent project delivery.
A new three-year lease period for the bar area started in May 2022. This provides an increased level of rental income to reflect the commercial value of the offering and is a cornerstone of the finances going forward.
The new 3G small-sided football pitch/MUGA opened in March 22 and is fully in use promoting additional sporting activity as well as providing additional income.
football playing space as well as to Harvest Home).
Rent charged to the affiliated clubs and organisations has again increased by less than inflation.
## **SIGNED ON BEHALF OF THE TRUSTEES:**
**----- Start of picture text -----**
______________________ ______________________
Ian Monson, Chairman Richard Banwell, Treasurer
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**Page 3**
**WEDMORE PLAYING FIELDS MANAGEMENT COMMITTEE**
Charity law requires the trustees to prepare financial statement for each financial year, which give a true and fair view of the state of affairs of the charity and of its financial activities for that period and adequately distinguish any material special trust or other restricted fund of the charity. In preparing those financial statements the trustees are required to:-
- (a) select suitable accounting policies and then apply them consistently;
- (b) make judgements and estimates that are reasonable and prudent;
- (c) state whether the policies adopted are in accordance with the appropriate SORP on Accounting by Charities and the Accounting Regulations, and with applicable accounting standards, subject to any material departures disclosed and explained in the financial statements;
- (d) prepare the financial statements on the going concern basis unless it is inappropriate to assume that the charity will continue in business.
The trustees are responsible for keeping proper accounting records which disclose with reasonable accuracy at any time the financial position of the charity and enable them to ensure that the financial statements comply with applicable Accounting Standards and Statements of Recommended Practice and the regulations made under s145 of the Charities Act 2011. They are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud or other irregularities.
**Page 4**
**WEDMORE PLAYING FIELDS MANAGEMENT COMMITTEE**
## **Balance Sheet as at 31[st] March 2023**
|**As at 31/03/23**
**_As_**
£
**FIXED ASSETS:**
Tangible
0.00
_0.00_
Intangible
0.00
_0.00_
**0.00**
**CURRENT ASSETS:**
Cash at bank
CAF Cash
1,771.85
_32,468.50_
CAF Gold
7,393.29
_0.00_
Debtors
Rent
0.00
_0.00_
VAT
1,152.88
_26,551.41_
Other
0.00
_44,389.00_
Prepayments
2,000.00
_0.00_
**12,318.02**
**LIABILITIES:**
Invoices
0.00
_14,258.78_
VAT
0.00
_0.00_
Other
7,055.19
_5,319.07_
Deposits held
3,750.00
_0.00_
**10,805.19**
**NET ASSETS**
**1,512.83**
_FINANCED BY:_
Balance brought forward
83,831.06
Surplus of income over expenditure 2022/23
-82,318.23
**TOTAL FUNDS**
**1,512.83**|**_at 31/03/22_**
_£_
**_0.00_**
**_103,408.91_**
**_19,577.85_**|
|---|---|
||**_83,831.06_**|
||_29,874.85_
_53,956.21_|
||**_83,831.06_**|
**Page 5**
**WEDMORE PLAYING FIELDS MANAGEMENT COMMITTEE**
## **Income and Expenditure Account Year to 31[st] March 2023**
**----- Start of picture text -----**
2022-23
2021-22
Income Expenditure Net (for reference)
Rent 14,059.00 0.00 14,059.00 4,627.60
Utilities 7,690.10 -6,895.72 794.38 899.26
Advertising 3,850.00 -274.40 3,575.60 3,019.32
MUGA 5,796.70 -16.45 5,780.25 2,830.01
Clubhouse Maintenance 477.06 -3,781.75 -3,304.69 -870.19
Grounds Maintenance 0.00 -13,553.59 -13,553.59 -17,658.73
Grass Cutting 0.00 -3,821.40 -3,821.40 -2,260.00
Cleaning 0.00 -1,200.00 -1,200.00 -800.00
Insurance 0.00 -2,983.07 -2,983.07 -2,103.84
Car Park 1,500.00 0.00 1,500.00 1,500.00
First Floor Project 142,792.00 -210,734.40 -67,942.40 19,594.00
Battery storage 500.00 -749.75 -249.75 0.00
MUGA Project 0.00 0.00 0.00 888.40
Ball Stop Nets 0.00 -21,227.95 -21,227.95 26,624.00
Professional Fees 0.00 -5,839.00 -5,839.00 -19,188.05
Equipment 9,101.05 -9,101.05 0.00 -1,464.70
COVID Support Grants 0.00 0.00 0.00 12,000.00
Other 12,614.00 -519.61 12,094.39 26,319.13
TOTAL INCOME 198,379.91 -280,698.14 -82,318.23 53,956.21
Tax 0.00 0.00
RETAINED SURPLUS/DEFICIT -82,318.23 53,956.21
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**Page 6**
**WEDMORE PLAYING FIELDS MANAGEMENT COMMITTEE**
I report on the accounts of the Wedmore Playing Fields Management Committee for the year ended 31 March 2023 which are set out on pages 5 and 6.
## **RESPONSIBILITIES AND BASIS OF THIS REPORT**
As the charity trustees of the Trust you are responsible for the preparation of the accounts
The
independent examination is needed.
of the 2011 Act and the examination to be carried out in accordance with the general directions given by the Charity Commission under section 145(5)(b) of the Act.
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
1. accounting records were not kept in respect of the Trust as required by section 130 of the Act; or
2. the accounts do not accord with those records.
The procedures undertaken do not provide all the evidence that would be required by an audit, and consequently, I do not express an audit opinion on the view given by the accounts.
## **Matthew Purcell** BA FCA
Eastfield House, Eastfield Road, Blackford, Wedmore, BS28 4NH.
**Page 7**