Wedmore Playing Fields Management Committee Registered Charity Number: 304665
Reports and Accounts
for the year ended 31 March 2021
WEDMORE PLAYING FIELDS MANAGEMENT COMMITTEE
TRUSTEES’ REPORT 2021
CHARITY NAME
The Sports Field
CHARITY REGISTRATION NUMBER
304665
GOVERNING INSTRUMENT
The charity is governed by a Scheme of Regulation under the Charities Act 2011.
PRINCIPAL ADDRESS
Wedmore Playing Fields Blackford Road Wedmore Somerset BS28 4BS
CONTACT
Ian Monson Ashleigh House Mudgley Road Wedmore Somerset BS28 4DF
BANKERS
CAF BANK LIMITED Kings Hill West Malling Kent ME19 4TA
TRUSTEES
Officers: Chairman Ian Monson Secretary David Ash Treasurer Richard Banwell
The organisation is governed by a Board of Trustees.
Page 1
WEDMORE PLAYING FIELDS MANAGEMENT COMMITTEE TRUSTEES’ REPORT 2021
OBJECTIVE
To provide publicly accessible buildings, facilities and open spaces for the purpose of recreation for the inhabitants of the Parish of Wedmore and the wider catchment area of those sporting clubs resident on the site. Sharing a common effort to advance amateur sport, training, recreation, education, leisure-time occupation to support the fitness and well-being of the local community.
RISK MANAGEMENT
The major risks to which the charity is exposed, as identified by the trustees, have been reviewed and systems and insurances have been established to mitigate those risks.
SUMMARY OF MAIN ACTIVITIES AND ACHEIVEMENTS
The provision of recreational and leisure facilities for the community, through the maintenance and development of amenities at the Playing Fields. In 2012 the WPFMC embarked on an ambitious development programme to improve the playing fields and the facilities.
The original 8.02-acre site on Blackford Road had been a sports field since the 1938. An opportunity arose to purchase two agricultural fields adjoining the site on its western boundary. The purchase was completed in 2012.
Each member club was involved in the design of the ambitious development plan to provide:
-
2 additional football pitches.
-
2 mini football pitches.
-
An all-weather 2-bay cricket net.
-
An enlarged inclusive play area.
-
5 new tennis courts
-
An all-weather multi use games area.
-
• Retention of the YFC bonfire site.
-
Creation of a ‘Village field’ for village events.
-
• Increased parking provision.
-
YFC tug-of-war training rig
-
Completed Aug’14
-
Completed Aug’14 - Completed Aug’15
-
Completed Dec’13
-
Completed May’15
-
Completed Jul’15
-
Completed Mar’14
-
Completed Mar’15
-
Completed Mar’14
-
Completed Jan’16
-
A new sports pavilion with 4 changing rooms, officials’ rooms, clubroom, kitchen,
-
bar, ladies, gents and disabled toilets, first floor function room. The pavilion also includes a public WC to serve the site when the pavilion is not open.
-
Ground Floor completed May’19
-
Surfacing of Extended Car Park
-
Completed Aug’19
Page 2
WEDMORE PLAYING FIELDS MANAGEMENT COMMITTEE
TRUSTEES’ REPORT 2021 (continued)
The new sports pavilion opened in May 2019 with ground floor facilities fully operational. Additional funds are currently being sought to fit out and complete the first-floor function room. Fundraising has stalled through 2020-21 due to the Covid19 pandemic.
Planning permission has been obtained to redevelop the existing multi use games area (MUGA) and funds are being sought to realise this project during 2021.
A number of Covid Support Grants have been received during the year. The intention of such grants is to give financial support to organisations that have had their ability to operate impacted either partly or wholly during the Covid19 pandemic. Rent relief was given to the affiliated clubs and organisations.
Reserves have been maintained in order to minimise any lasting adverse effects of the pandemic on the affiliated clubs and to ensure long-term sustainability.
SIGNED ON BEHALF OF THE TRUSTEES:
----- Start of picture text -----
___ ___
Ian Monson, Chairman Richard Banwell, Treasurer
----- End of picture text -----
Page 3
WEDMORE PLAYING FIELDS MANAGEMENT COMMITTEE STATEMENT OF TRUSTEES’ RESPONSIBILITIES
Charity law requires the trustees to prepare financial statement for each financial year, which give a true and fair view of the state of affairs of the charity and of its financial activities for that period and adequately distinguish any material special trust or other restricted fund of the charity. In preparing those financial statements the trustees are required to:-
-
(a) select suitable accounting policies and then apply them consistently;
-
(b) make judgements and estimates that are reasonable and prudent;
-
(c) state whether the policies adopted are in accordance with the appropriate SORP on Accounting by Charities and the Accounting Regulations, and with applicable accounting standards, subject to any material departures disclosed and explained in the financial statements;
-
(d) prepare the financial statements on the going concern basis unless it is inappropriate to assume that the charity will continue in business.
The trustees are responsible for keeping proper accounting records which disclose with reasonable accuracy at any time the financial position of the charity and enable them to ensure that the financial statements comply with applicable Accounting Standards and Statements of Recommended Practice and the regulations made under s145 of the Charities Act 2011. They are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud or other irregularities.
Page 4
WEDMORE PLAYING FIELDS MANAGEMENT COMMITTEE
Balance Sheet as at 31[st] March 2021
| As at 31/03/21 | As at 31/03/20 | |||
|---|---|---|---|---|
| £ | £ | |||
| FIXED ASSETS: | ||||
| Tangible | 0.00 | 0.00 | ||
| Intangible | 0.00 | 0.00 | ||
| 0.00 | 0.00 | |||
| CURRENT ASSETS: | ||||
| Cash at bank | CAF Cash | 35,794.44 | 11,645.65 | |
| CAF Gold | 0.00 | 0.00 | ||
| Debtors | Rent | 0.00 | 0.00 | |
| VAT | 1,646.51 | 59.04 | ||
| Other | 0.00 | 4,492.69 | ||
| 37,440.95 | 16,197.38 | |||
| LIABILITIES: | ||||
| Invoices | 7,566.10 | 11,632.21 | ||
| VAT | 0.00 | 0.00 | ||
| Other | 0.00 | 0.00 | ||
| 7,566.10 | 11,632.21 | |||
| NET ASSETS | 29,874.85 | 4,565.17 | ||
| FINANCED BY: | ||||
| Balance brought forward | 4,565.17 | 30,827.39 | ||
| Surplus of income over expenditure | 2020/21 | 25,309.68 | -26,262.22 | |
| TOTAL FUNDS | 29,874.85 | 4,565.17 | ||
| NOTE | ||||
| Ringfenced amounts: | ||||
| First Floor | 15,000.00 | |||
| MUGA | 6,078.79 | |||
| Unrestricted funds: | 8,796.06 |
Page 5
WEDMORE PLAYING FIELDS MANAGEMENT COMMITTEE
Income and Expenditure Account – Year to 31[st] March 2021
----- Start of picture text -----
2020-21
2019-20
Income Expenditure Net (for reference)
Rent 525.00 0.00 525.00 6,340.00
Utilities 4,901.67 -5,015.52 -113.85 -319.09
Advertising 1,250.00 -750.00 500.00 1,925.00
MUGA 1,980.00 0.00 1,980.00 2,663.34
Clubhouse Maintenance 0.00 -1,767.85 -1,767.85 -100.00
Grounds Maintenance 0.00 -7,617.93 -7,617.93 -7,720.65
Grass Cutting 0.00 -1,910.00 -1,910.00 -4,432.25
Cleaning 0.00 -500.00 -500.00 -1,100.00
Insurance + fees 0.00 -2,522.62 -2,522.62 -2,092.98
Car Park 1,500.00 0.00 1,500.00 1,500.00
Development Grants 0.00 0.00 0.00 99,332.00
Development Donations 333.40 0.00 333.40 3,803.14
PV Panel Donations 0.00 0.00 0.00 1,970.00
Ground Floor 0.00 0.00 0.00 -115,334.64
First Floor 0.00 0.00 0.00 2,000.00
MUGA Project 7,230.62 -1,151.83 6,078.79 0.00
Professional Fees 0.00 -15,436.50 -15,436.50 -19,576.56
Equipment 15,368.40 -15,291.24 77.16 469.67
COVID Support Grants 39,500.00 0.00 39,500.00 0.00
Other Donations 5,036.60 0.00 5,036.60 4,300.80
General Costs 420.00 -772.52 -352.52 110.00
TOTAL INCOME 78,045.69 -52,736.01 25,309.68 -26,262.22
Tax 0.00 0.00
RETAINED SURPLUS/DEFICIT 25,309.68 -26,262.22
----- End of picture text -----
Page 6
WEDMORE PLAYING FIELDS MANAGEMENT COMMITTEE
Independent examiner’s report to the Trustees
I report on the accounts of the Wedmore Playing Fields Management Committee for the year ended 31 March 2021 which are set out on pages 5 and 6.
RESPONSIBILITIES AND BASIS OF THIS REPORT
As the charity trustees of the Trust you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (‘the Act’). The charity’s trustees consider that an audit is not required for this year and that an independent examination is needed.
I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and the examination to be carried out in accordance with the general directions given by the Charity Commission under section 145(5)(b) of the Act.
INDEPENDENT EXAMINER’S STATEMENT
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
-
accounting records were not kept in respect of the Trust as required by section 130 of the Act; or
-
the accounts do not accord with those records.
The procedures undertaken do not provide all the evidence that would be required by an audit, and consequently, I do not express an audit opinion on the view given by the accounts.
27/07/21
Matthew Purcell BA FCA
Eastfield House, Eastfield Road, Blackford, Wedmore, BS28 4NH.
Page 7