**Trustees' Annual Report for the period** Period start date Period end date ~~af~~ 01 04 2023 31 03 2024 **From To** Section A Reference and administration details ~~a~~ ## **Charity name** Alice Park Trust **Other names charity is known by** Alice Park **Registered charity number (if any)** 304650 ~~CT~~ **Charity's principal address** Bath and North East Somerset Council Guildhall High Street Bath **Postcode BA1 5AW** ## **Names of the charity trustees who manage the charity** |**Names of the charity trustees who manage the charity**|**Names of the charity trustees who manage the charity**|**Names of the charity trustees who manage the charity**|**Names of the charity trustees who manage the charity**| |---|---|---|---| |Bath & North East Somerset Council is the sole corporate trustee. This is administered through the
Alice Park Trust sub-committee.
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~~ee~~|||| |**Alice Park Trust sub-**
**committee members**
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~~ee~~|**Office (if any)**
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~~ee~~|**Dates acted if not for**
**whole year **
~~Pt~~|**Name of person (or body) entitled**
**to appoint trustee (ifany)**| |Cllr Rob Appleyard
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~~es~~|Chair
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~~nt~~|Until 4 May2023
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~~nt~~|| |Cllr SallyDavis
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~~ee~~|Until 4 May2023
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~~Pt~~|| |Cllr Joanna Wright
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~~nt~~|Until 4 May2023
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~~nt~~|| |Cllr Mark Roper
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~~es~~
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~~ee~~|Until 4 May2023
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~~Pt~~|| |Post Election:
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~~nt~~|| |Cllr Joanna Wright
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~~ee~~|Chair
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~~nt~~
~~ee~~|From 25 May2023
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~~nt~~
~~Pt~~|| |Cllr Saskia Heijltjes
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~~Rn~~|From 25 May2023
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~~Rn~~|| |Cllr Oli Henman
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~~es~~
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~~Rn~~|From 25 May2023
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~~Rn~~|| |Cllr Deborah Collins
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~~nt~~|From 25 May2023
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~~nt~~|| |Cllr Alex Beaumont
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~~ee~~|From 25 May2023
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~~ee~~|~~ee~~| |Mary LaTrobe
Bateman
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~~Pt~~|~~ee~~| |Bryan Johnson
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~~nt~~|From 17 October 2023
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~~ee~~|~~nt~~|| March **2012** **TAR** 1 ## **Names of the trustees for the charity, if any, (for example, any custodian trustees)** |**Name**|**Dates acted if not for whole year**| |---|---| |Bath & North East Somerset Council|| ||| ||| ## **Names and addresses of advisers (Optional information)** **Type of adviser Name Address Name of chief executive or names of senior staff members (Optional information)** ## **Section B Structure, governance and management** ## **Description of the charity’s trusts** Trust Conveyance & Charity Commission Scheme dated 17 December Type of governing document 1973 - (eg. trust deed, constitution) How the charity is constituted - (eg. trust, association, company) Trust The Council is the sole corporate Trustee. This is administered by the Trustee selection methods Alice Park Trust Sub-Committee. Members of the Sub-Committee are (eg. appointed by, elected by) appointed by the Charitable Trust Board and Independent Members are appointed following an approved selection process consisting of a public advertisement and formal interview. ## **Additional governance issues (Optional information)** You **may choose** to include additional information, where relevant, about: Terms of Reference for the Sub-Committee is available on the Council’s public website. - policies and procedures adopted for the induction and training of trustees; - the charity’s organisational structure and any wider network with which the charity works; - relationship with any related parties; - trustees’ consideration of major risks and the system and procedures to manage them. March **2012** **TAR** 2 ## **Section C Objectives and activities** The key object of the charity is that the Alice Park is to be used as a **Summary of the objects of the** public park as a memorial to the wife of Herbert Montgomerie MacVicar **charity set out in its** of Batheaston. **governing document** The trustees, in making decisions surrounding the objectives and activities of the charity, have regard to the Charities Commission public benefit guidance when exercising any powers or duties to which the guidance is relevant. The park was open for public access throughout the year, including use **Summary of the main** of the tea chalet, and has been suitably maintained. The cottage property **activities undertaken for the** was let and the income used in the upkeep of the Park. **public benefit in relation to these objects (include within** The 6 tennis courts within the park are in use and run Wesport, an **this section the statutory** organisation working in partnership with Bath and North East Somerset **declaration that trustees have** Council. **had regard to the guidance issued by the Charity** Alice Park Community Garden is actively supported by a group of **Commission on public** volunteers ensuring a space for the benefit of the health and wellbeing of **benefit)** all the community, creating a rich addition to the park. The Sub-Committee begun actively encouraging donations for a Play Project, primarily focussed on improving the play equipment in the park. A small donation has been received to date, with more fundraising anticipated for the following year. ## **Additional details of objectives and activities (Optional information)** You **may choose** to include further statements, where relevant, about: - policy on grantmaking; - policy programme related investment; - contribution made by volunteers. March **2012** **TAR** 3 Section D Achievements and performance ## **Summary of the main achievements of the charity during the year** The Sub-Committee for Alice Park Trust continues to work hard to maintain and improve the park through the donation of time from its 7 committee members. The role of liaising with members of the public who want to use the park for both public and private events is ongoing work with which the Alice Park Trust sub-committee ensures is dealt with in a fair and equitable way. The committee has also worked to plant and source new trees to ensure that the long-term tree canopy is in place for generations to come. The committee supports and encourages Alice Park Community Garden to hold worthwhile community events, as well as facilitating the use of Alice Park for the annual Larkhall Festival, which ensures this park is a vibrant public space for all sections of the community in the east of Bath. The Alice Park Trust looks forward to working with Bath Urban Treescape to deliver new tree maps for Alice Park; improve signage and markings in the children's cycle area; improve the car park for safer entrance; maintain events in the park; support activities for play dates with Bath Area Play Project; hold music activities; and continue to fundraise and improve the play facilities in Alice Park. March **2012** **TAR** 4 Section E Financial review Brief statement of the charity's policy on reserves The Trust has comrnenced a fund raising initiative to generate donations to improve play equipment in the park. These donations are ringfenced to this specific project and as such are ringfenced. Expenditure on the improvement project will not commence until the required funds are generated and as such will be held in a ring-fenced reserve. At the point of requiring reserves, decisions on how they would be used would be taken by the sub-committee and as referenced in its Temis of Reference which can be found on the public B&NES website. Details of any funds materially In deficit NIA Further financial review details (Optional infonnation) You may choose to include additional information, where relevant about.. the charity's principal sources of funds (including any fundraising)- how expenditure has supported the key objecttves of the charity- investment policy and objectives including any ethical investment policy adopted. The All￿ Park was funded through incomes raised through the activities of the charity and from contribution made by Bath & North East Somerset council. Section F Other optional information Section G Declaration The trustees declare that they have approved the trustees, report above. Signed on behalf of the charity's trustees Signature(s) Full name(s) Position (eg Secretary. Chair, etc) oAfN )(E14hT CHAIQ Date 2oz5 TAR March 2012 CHARITY COMMISSION FOR ENGLAND AMD WALES Charity Name Alice Park Tmst No lif any) 304650 Receipts and payments accounts CC16a For the period from Period start date Period end dale To 0110412023 3110312024 Section A Receipts and payments Unrestricted funds Restricted funds Endo%vment funds Total funds Last year to the nearest to the nearest £ to the nearest £ to the rtearest £ to the nearest £ A1 Recei Rental Incornes Tennis Court Income Events Income Investment Incorn8 Other Income Incoffle- deficit subsidised by B&NES 8&NES Ward Councillor Empowemient Fund Donation5 Received for Play Proiecl Sub total (Gross income for AR) 20.827 232 1.641 20,827 232 1,641 816 470 17.658 19.050 1.025 323 816 470 17.658 19,985 1.660 1.077 1.077 42A88 1,893 44.381 40,383 A2 Asset and investment sales. see table ub total 42.488 1.893 44,381 40.383 A3Pa ments Ground5 Maintenance SLA Play Equipment SLA Tree MaTragetnenl SLA Public Convenience Maintenance Other PiopertylParks Maintenance Other- Audit Fees Other- Legal Fees Other- Tree Planting 12.1102 9,098 2.536 17,068 12.002 9,098 2.536 17,068 11.766 8.920 2,487 16.710 5LKI 500 500 1.660 1,660 43,304 Sub total 40.383 A4 Asset and investment urchases see table Sub total 43.304 43.304 40,3a3 Net of receipts/(payments) A5 Transfers between funds A6 Cash funds last year end Cash funds this year end 816 1,893 1,077 816 1.893 1.077 CCXX Rl accounts ISSI 2310112025 Section B Statement of assets and liabilities at the end of the period Unrestricted funds to n&arnst £ Restricted funds to nearèst £ Endowment funds to nearest £ Categories Details B1 Cash funds Donats'on5 Received lor Play Project 1,077 Totsl cash funds 1,077 (agree b￿an￿ rteiOS and pa￿ntS c￿1{$)) Unrestricted funds to nearest £ Restricted funds to near•st £ Endowment funds Details lo nearest £ Fynd to which 3SSÈt belongs Current valuo loptionall Details Majedie InveslmpJts ￿¢ ordinary 10p shar85 Cost loptionall B3 Investment assets 689 COIF Gharths deposit account 951170001C - 32911105 COIF charibes ¥￿131 range 965060001C- 32911104 COIF charilies speual range 115410001C Restrthd 958 Rest￿ted 4,880 Restricted 11,843 Fund to which assèt bèlongs Unre5tnete(I Details Land al Alice Park Cost loptlonall S4,000 Current valu• tional B4 Assets retained for the charity's own use Property- collage one Unrestncted 33.000 Tea Chalet & Strye un￿1nGted 4.000 Car Park un￿SInC 2,500 Toilets- Land & Buihyings Unrestnc￿￿ 27,000 Tennis Courts Urwe5tricted 18,750 Garden Sh211er Untestricted 14,250 Play Equipment Unrestricted 17,893 Fund to ?￿hich liability relates Amount due loptionall When due loptionall Details B5 Liabilities Signed by one or trustees on behalf ol all the Iruslees Signature Print Name Date of roval JofFfyJNt+ wQI4HT 2£]. Zoz CCXX R2 accounts15SI 23/0112025 _Working in Partnership_ www.auditwest.co.uk _Bath and North East Somerset Council_ ## **The Alice Park Trust 2023/24 Accounts – Independent Examiner’s Report** ## **To confirm, I have:** - examined the accounts under section 145 of the 2011 Charities Act. - followed the procedures laid down in the general Directions given by the commission under section 145(5)(b) of the 2011 Act. - stated whether particular matters have come to my attention. ## **Basis of my examiner’s report** My examination was carried out in accordance with the general directions given by the Charity Commission. An examination includes a review of the accounting records kept for Alice Park and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts and seeking explanations concerning any such matters. The objective of the review was to provide reasonable assurance that the financial statements were accurate and free from material misstatement. Reasonable assurance is a high level of assurance, but it does not guarantee detection of a material misstatement when it exists. Misstatements can arise from fraud or error and are considered material if, individually, or in the aggregate, they could reasonably be expected to influence the decisions of users taken on the basis of these financial statements. ## **Independent examiner’s statement** In connection with my examination, no matter has come to my attention which gives me reasonable cause to believe that in any material respect the requirements have not been met. Those such requirements were as follows: - to keep accounting records in accordance with section 130 of the 2011 Charities Act, and; - to prepare accounts which accord with the accounting records and comply with the accounting requirements of the 2011 Charities Act. From my examination of the records, it is my opinion that I can provide reasonable assurance that the Alice Park Trust financial statements are free from material misstatement. NOTE: During my examination and through my liaison with those responsible for the maintaining the accounts of the Alice Park Trust I concluded the following: 1. Alice Park Trust has a gross income of less than £250,000 and is therefore entitled to prepare the accounts on a “Receipts and Payments” basis. Correspondence with the Charity Commission received in January 2021 provided confirmation for the basis of preparation. 2. Any deficit at year end is funded from the Council’s general fund, which is reflected as income in the Trust’s accounts. Independent Examiner: Tariq Rahman (Head of Audit, IT and Finance) Address of Independent Examiner: Audit West, Bath & North East Somerset Council, Guildhall, Bath, BA1 5AW Date accounts examined: 23/12/2024 Tariq Rahman Head of Audit, IT and Finance Date: 24/01/2025