|||||||||
|---|---|---|---|---|---|---|---|
|**Trustees' Annual Report**|||||**for theperiod**|||
|**From **|Period start date|||**To**|Period end date|||
||01|04|2021||31|03|2022|
## Section A Reference and administration details
**Charity name** Alice Park Trust
**Other names charity is known by** Alice Park **Registered charity number (if any)** 304650
**Charity's principal address** Bath and North East Somerset Council Guildhall High Street Bath **Postcode BA1 5AW**
## **Names of the charity trustees who manage the charity**
Bath & North East Somerset Council is the sole corporate trustee. This is administered through the Alice Park Trust sub-committee.
||**Names of the charity trustees who manage the charity**|**Names of the charity trustees who manage the charity**|**Names of the charity trustees who manage the charity**|**Names of the charity trustees who manage the charity**|
|---|---|---|---|---|
||Bath & North East Somerset Council is the sole corporate trustee. This is administered through the
Alice Park Trust sub-committee.||||
|1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20|**Alice Park Trust sub-**
**committee members**|**Office (if any)**|**Dates acted if not for**
**whole year **|**Name of person (or body) entitled**
**to appoint trustee (ifany)**|
||Cllr Rob Appleyard|Chair|||
||Cllr SallyDavis||From 12 May2021||
||Cllr Joanna Wright||||
||Cllr Paul Myers||Until 12 May2021||
||Bill Shaw||||
||HollyDabbs||From 24 June 2021||
||||||
||||||
||||||
||||||
||||||
||||||
||||||
||||||
||||||
||||||
||||||
||||||
||||||
||||||
**TAR**
March **2012**
1
## **Names of the trustees for the charity, if any, (for example, any custodian trustees)**
**Name Dates acted if not for whole year**
## **Names and addresses of advisers (Optional information)**
**Type of adviser Name Address Name of chief executive or names of senior staff members (Optional information)**
## **Section B Structure, governance and management**
## **Description of the charity’s trusts**
Trust Conveyance & Charity Commission Scheme dated 17 December Type of governing document 1973
- (eg. trust deed, constitution)
How the charity is constituted
- (eg. trust, association, company)
Trust
The Council is the sole corporate Trustee. This is administered by the Trustee selection methods Alice Park Trust Sub-Committee. Members of the Sub-Committee are (eg. appointed by, elected by) appointed by the Charitable Trust Board and Independent Members are appointed following an approved selection process consisting of a public advertisement and formal interview.
## **Additional governance issues (Optional information)**
You **may choose** to include additional information, where relevant, about:
Terms of Reference for the Sub-Committee is available on the Council’s public website.
- policies and procedures adopted for the induction and training of trustees;
- the charity’s organisational structure and any wider network with which the charity works;
- relationship with any related parties;
- trustees’ consideration of major risks and the system and procedures to manage them.
**TAR**
March **2012**
2
## **Section C Objectives and activities**
The key object of the charity is that the Alice Park is to be used as a **Summary of the objects of the** public park as a memorial to the wife of Herbert Montgomerie MacVicar **charity set out in its** of Batheaston. **governing document** The trustees, in making decisions surrounding the objectives and activities of the charity, have regard to the Charities Commission public benefit guidance when exercising any powers or duties to which the guidance is relevant.
The park was open for public access throughout the year, including use **Summary of the main** of the tea chalet, and has been suitably maintained. The cottage property **activities undertaken for the** was let and the income used in the upkeep of the Park. **public benefit in relation to these objects (include within** The 6 tennis courts within the park underwent refurbishment and a new **this section the statutory** operator for the courts appointed. **declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)**
## **Additional details of objectives and activities (Optional information)**
You **may choose** to include further statements, where relevant, about:
- policy on grantmaking;
- policy programme related investment;
- contribution made by volunteers.
**TAR**
March **2012**
3
## Section D Achievements and performance
**Summary of the main achievements of the charity during the year**
**TAR**
March **2012**
4
## **Section E Financial review**
**Brief statement of the** At present the charity does not operate at a surplus to allow itself to build **charity’s policy on reserves** up reserves. The contribution from Bath & North East Somerset Council meets the in-year operational deficit for the financial year.
Should the trust have reserves in future years then the use of reserves would be managed and approved by the Alice Park Trust Sub-Committee as per its Terms of Reference.
Reserves that are restricted would be held specifically for the required purpose and unrestricted reserves would be held for the general support of the Trust.
**Details of any funds materially in deficit**
N/A
## **Further financial review details (Optional information)**
You **may choose** to include additional information, where relevant about:
The Alice Park was funded through incomes raised through the activities of the charity and from contribution made by Bath & North East Somerset council.
- the charity’s principal sources of funds (including any fundraising);
- how expenditure has supported the key objectives of the charity;
- investment policy and objectives including any ethical investment policy adopted.
## **Section F Other optional information**
## **Section G Declaration**
**The trustees declare that they have approved the trustees’ report above.**
## **Signed on behalf of the charity’s trustees**
## **Signature(s)**
**Full name(s)** Rob Appleyard **Position (eg Secretary, Chair,** Chair **etc) Date** 27/01/23
**TAR**
March **2012**
5
|**Charity Name**|||**No (if any)**|||
|---|---|---|---|---|---|
|**Alice Park Trust**|||**304650**|||
|**Receipts andpayments accounts**|||||**CC16a**|
|**For the period**
**from**|Period start date
**01/04/2021**|**To**|Period end date
**31/03/2022**|||
|**Section A Receipts and payments**|**Section A Receipts and payments**||||||
|---|---|---|---|---|---|---|
|**A1 Receipts**|**Unrestricted**
**funds**
**to the nearest £**
**19,050**
**-**
**1,598**
**-**
**22,290**
**1,464**
**-**
**-**
**44,402**
**-**
**-**
**-**
**44,402**
**11,496**
**8,745**
**2,438**
**16,359**
**3,400**
**500**
**-**
**1,464**
**-**
**44,402**
**-**
**-**
**-**
**44,402**
**-**
**-**
**-**
**-**|**Restricted**
**funds**
**to the nearest £**
**-**
**-**
**-**
**39**
**-**
**-**
**-**
**-**
**39**
**-**
**-**
**-**
**39**
**39**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**39**
**-**
**-**
**-**
**39**
**-**
**-**
**-**
**-**|**Endowment**
**funds**
**to the nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**|**Total funds**
**to the nearest £**
**19,050**
**-**
**1,598**
**39**
**22,290**
**1,464**
**-**
**-**
**44,441**
**-**
**-**
**-**
**44,441**
**11,535**
**8,745**
**2,438**
**16,359**
**3,400**
**500**
**-**
**1,464**
**-**
**44,441**
**-**
**-**
**-**
**44,441**
**-**||**Last year**
**to the nearest £**|
|Rental Incomes|**19,050**|||||**17,905**|
|Tennis Court Income|**-**|||||**46**|
|Events Income|**1,598**|||||**1,905**|
|Investment Income|**-**|||||**51**|
|Income - deficit subsidised byB&NES|**22,290**|||||**21,402**|
|CommunityInfrastructure Levy|**1,464**|||||**-**|
||**-**|||||**-**|
||**-**|||||**-**|
|**_Sub total_**_(Gross income for_
_AR)_|**44,402**|||||**41,309**|
||||||||
|**A2 Asset and investment sales,**
**(see table).**|||||||
||**-**||||||
||**-**|||||**-**|
|**_Sub total_**|**-**|||||**-**|
|**_Total receipts_**
**A3 Payments**|||||||
|||||||**41,309**|
||||||||
|Grounds Maintenance SLA|**11,496**|||||**11,309**|
|Play Equipment SLA|**8,745**|||||**8,574**|
|Tree Management SLA|**2,438**|||||**2,390**|
|Public Convenience Maintenance|**16,359**|||||**16,002**|
|Other Property/Parks Maintenance|**3,400**|||||**2,284**|
|Other - Audit Fees|**500**|||||**750**|
|Other - Legal Fees|**-**|||||**-**|
|Pathways Project (partly CIL funded)|**1,464**|||||**-**|
||**-**|||||**-**|
|**_Sub total_ **|**44,402**|||||**41,309**|
||||||||
|**A4 Asset and investment**
**purchases, (see table)**|||||||
||**-**||||||
||**-**||||||
|**_Sub total_ **|**-**|||||**-**|
|**_Total payments_**
**_Net of receipts/(payments)_**
**A5 Transfers between funds**
**A6 Cash funds last year end**
**_Cash funds this year end_**|||||||
|||||||**41,309**|
||||||||
||**-**|**-**|**-**|**-**||**-**|
||**-**|**-**|**-**|**-**||**-**|
||**-**|**-**|**-**|**-**||**-**|
||**-**|**-**|**-**|**-**||**-**|
27/01/2023
CCXX R1 accounts (SS)
1
|**Section B Statement of assets and liabilities at the end of the period**|**Section B Statement of assets and liabilities at the end of the period**|**Section B Statement of assets and liabilities at the end of the period**||
|---|---|---|---|
|**Categories**
Signed by one or two trustees on
behalf of all the trustees
**B1 Cash funds**
**B2 Other monetary assets**
**B3 Investment assets**
**B4 Assets retained for the**
**charity’s own use**
**B5 Liabilities**|(agree balances with receipts and payments
account(s))
**Details**
**_Total cash funds_**
**Details**
**Details**
Majedie Investments plc ordinary 10p
shares
COIF charities deposit account
951170001C - 32911/05
COIF charities special range 965060001C -
32911/04
COIF charities special range 115410001C
**Details**
Land at Alice Park
Property - cottage one
Tea Chalet & Storage
Car Park
Toilets - Land & Buildings
Tennis Courts
Garden Shelter
Play Equipment
**Details**
Signature|**Unrestricted**
**funds**
**Restricted**
**funds**
**to nearest £**
**to nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
OK
OK
**Unrestricted**
**funds**
**Restricted**
**funds**
**to nearest £**
**to nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**asset belongs**
**Cost (optional)**
Restricted
**-**
Restricted
**-**
Restricted
**-**
Restricted
**-**
**-**
**Fund to which**
**asset belongs**
**Cost (optional)**
Unrestricted
**54,000**
Unrestricted
**33,000**
Unrestricted
**4,000**
Unrestricted
**2,500**
Unrestricted
**27,000**
Unrestricted
**18,750**
Unrestricted
**14,250**
Unrestricted
**17,893**
**-**
**Fund to which**
**liability relates**
**Amount due**
**(optional)**
**-**
**-**
Print Name
Rob Appleyard|**Endowment**
**funds**
**to nearest £**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||OK|
||||**Endowment**
**funds**
**to nearest £**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**Current value**
**(optional)**|
||||**538**|
||||**898**|
||||**4,880**|
||||**11,843**|
||||**-**|
||||**Current value**
**(optional)**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**When due**
**(optional)**|
|||||
|||||
|||||
||||Date of
approval|
|||Rob Appleyard|27/01/2023|
27/01/2023
CCXX R2 accounts (SS)
2
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Working in Partnership
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Bath and North East Somerset Council
The Alice Park Trust 2021122 Accounts- Independent Examinerfs Report
To confirni, I have:
examined the OUnts under section 145 of the 2011 Charities Act.
followed the procedures laid down in thp. gp.neral Directions given by the commission under
section 145(5)(b) of the 2011 Act.
stated whether particular matters have come to my attention.
Basis of my examinerfs report
My examination was carried out in accordance with the general directions given by the Charity
Commission. An examination includes a rp.vip.w of the accounting records keptfor Alice Park and a
comparison of the accounts presented with those records. It also includes consideration of any
unusual items or disclosures in the accounts and seeking explanations concerning any such
matters.
The objective of the review was to provide reasonable assurance that the financial statements were
accurate and free trom material misstatement. Reasonable assurance is a high level of assurance,
but it does not guarantee deteGtioii ol a rnaLerial misstatement when it exists. Misstatements can
arise from fraud or error and are considered material if, individually, or in the aggregate, they could
reasonably be expected to influence the decisions of users taken on the basis of these financial
statements.
Independent examiner's statement
In connection with my examination, no matter has come to my attention which gives me reasonable
cause to believe that in any material respect the requirements have not been met. Those such
requirements were as follows..
to keep accounting records in accordants with section 130 of the 201 I Charities Act, and,.
to prepare accounts which &cord with the accounting records and comply with the
accounting requirements of the 2011 Charities Act.
From my examination of the records, it is my opinion that I can provide reasonable assuranc6 that
the Alice Park Trust financial statements are free from material misstatement.
NOTE.. During my examination and through my liaison with those responsible for the maintaining the
account of thc Alice Park Trust I concluded the following..
l. Alice Park Tru.?t has a gross income of less than £250,000 and is therefore entitled to
prepare the accounts on a'Receipts and Payments" basis. corresponden with the Charity
Commission received in January 2021 provided confirmab'on for the basis of preparation.
2. Any deficit at year end is funded from the Council's general fund, which is reflected as
income in the Trusys accounts.
Independent Examiner: Tariq Rahman (Audit Manager, IT and Finan)
Address of Independent Examiner:
Audit West, Bath & North East Sometset Council, Guilijlidll, Bath, BA15AW
Da
ac
unts examined: 24th November 2022
Tariq Rahman
Audit Manager, Finance and IT