## Bishop Sutton and Stowey Village Hall - Treasurer's Annual Report Fiscal Year 2025 – AGM 18[th] February 2026 ## Introduction activities of the Bishop Sutton Village Hall for the fiscal year January to December 2025. This report includes a detailed analysis of revenue, grants, expenses, assets, liabilities, and overall financial performance. It aims to oIer transparency and accountability to our committee and interested parties and provides insights for future financial planning. ## Financial Overview ## Revenue Summary £2,000 grant was received from National Grid (although the total grant was for £3,000 in 2024 we carried forward £2,000 for the warm space to the 2025 fiscal year). Revenue streams included regular and ‘One-oI’ hire and grants. Below is a breakdown of the major income categories: • Regular Hiring: £20,640 • ‘One-oI’ Hiring: £5,245 • Miscellaneous £2,104 • Storage £383 • Grants: £2,000 • Deposits: £3,900 ## Operating Expenditure improvements of £29,882. The breakdown of headline costs is as follows: - Cleaner: £2,672 - • Administrator: £1,849 • Electricity: £1,437 • Gas: £1,987 • Deposits returned: £3,162 ## Refurbishment and Improvements - Electrical Improvements: £3,091 - • Replacement defribulator £1,319 • New gas boiler £7,831 • Kitchen roller shutters £2,112 • Painting inside £5,595 • Painting outside £3,070 • Building works £6,865 - **Total £29,882** ## Net Income 2024 (where there were £38,450 of grants), reflecting a negative financial performance which had been planned by the committee. The closing balance of the bank accounts on 31[st] December 2025 was £8,977 compared with £30,501 for 2024) ## Treasurer The chairman Derek Maltby is acting as the treasurer assisted by a paid administrator, Holly Gay who deals with the day to day finance matters and invoicing. For some reason, we are unable to balance the books and there appears to be £2,755.30 unaccounted for. We believe this is a clerical error but are unable to trace the cause. Double entry bookkeeping or accounting software may be the only way to prevent the reoccurrence of such problems which wastes an inordinate amount of time investigating where the fault lies. ## Utility Costs our excess power generated. With the revised contracts from our utility providers coupled with the solar panel benefits, we have saved £4,000 on costs for 2025 compared with the previous year (£3,425 compared with £7,415; -107%). ## Future Outlook majority of the upkeep and maintenance of the premises. Our strategic priorities for the upcoming year include: - Continue to identify and successfully apply for government and private sector grants to maintain and enhance the premises and increase its use - Cost EIiciency: Continue to identify and implement cost-saving measures to improve financial eIiciency - Program Expansion: OIer for hire the vacant periods of the facilities to maximise the use of the building - Investment in Technology: Make use of technology to enhance operational eIiciency and program delivery - on building maintenance ## Conclusion as the boiler failure over the Christmas 24/25 period of nearly £8,000 was unexpected. We were not very successful where we applied various grants with the exception of the Co-op. The Treasurer’s Annual Report reflects the committee’s commitment to transparency, accountability and prudent financial stewardship. The committee remain committed to achieving, improving and creating a sustainable financial future for the village hall for the next generation. **BISHOP SUTTON STOWEY VILLAGE HALL** ## **INCOME AND EXPENDITURE** |**% Diff**|**DIFF ON**
**PREV YEAR**|**2025**||**2024(13**
**monthperiod)**| |---|---|---|---|---| ||||**OPERATING INCOME**|| |-3.39|(686)
£|19,547
£|Regular Hiring|20,233
£| |-12.51|(860)
£|6,012
£|One off Hiring|6,872
£| ||2,124
£|2,124
£|Miscellaneous|-
£| |0.00|-
£|37
£|Storage|37
£| |5.13|200
£|4,100
£|Deposits|3,900
£| |**2.51**|**778**
**£**|**31,820**
**£**|**TOTAL INCOME FROM HIRES**|**31,042**
**£**| ||||**GRANTS**|| ||(2,100)
£|-
£|Quartet Community Grant|2,100
£| ||(35,350)
£|-
£|WECA Grant|35,350
£| ||(1,000)
£|-
£|National Grid Grant*|1,000
£| ||**(38,450)**
**£**|**-**
**£**|**TOTAL INCOME FROM GRANTS**|**38,450**
**£**| ||||**OPERATING EXPENDITURE**|| |2.44|70
£|2,917
£|Caretaker/Cleaner|2,847
£| |349.50|1,564
£|2,012
£|Administrator|448
£| |-59.31|(2,566)
£|1,760
£|Gas|4,326
£| |-53.47|(1,652)
£|1,437
£|Electricity|3,089
£| |10.68|133
£|1,378
£|Water/Sewerage|1,245
£| |16.33|205
£|1,457
£|Insurance|1,253
£| |12.64|45
£|400
£|Cleaning materials|355
£| |-100.00|(13)
£|-
£|Postage|13
£| |-57.31|(253)
£|188
£|Performing rights|441
£| |0.00|-
£|70
£|Alcohol Licence|70
£| |177.05|1,215
£|1,901
£|Fire Alarm Service|686
£| |6.72|21
£|338
£|Fire Extingisher Service|316
£| |42.41|119
£|398
£|Plumbing|280
£| |-100.00|(174)
£|-
£|Boiler maintenance|174
£| |666.84|1,056
£|1,215
£|Internet/web page|158
£| ||2
£|2
£|Telephone/Broadband|-
£| |43.04|432
£|1,436
£|Warm Space expenditure|1,004
£| |24.69|40
£|200
£|Christmas tree for village-contribution|160
£| |123.64|2,291
£|4,144
£|Miscellaneous|1,853
£| |41.79|1,102
£|3,738
£|Deposits Returned|2,636
£| ||**3,636**
**£**|**24,990**
**£**|**TOTAL OPERATING EXPENDITURE**|**21,354**
**£**| |||||| |-25.92|**(2,389)**
**£**|**6,830**
**£**|**NET OPERATING PROFIT**|**9,219**
**£**| ||||**REFURBISHMENT & IMPROVEMENTS**|| ||||Hot water urn|620
£| ||||Hall Wi-Fi Mesh|617
£| ||||Hive central heating controls|1,416
£| ||||Solar Panels|29,750
£| ||||CCTVUpgrade|1,973
£| ||||Refurbishment of hall floor|4,042
£| |||3,091
£|Electrical improvements|5,638
£| |||1,319
£|Defribulator|-
£| |||8,668
£|Newgas boiler|-
£| |||2,112
£|Kitchen rollershutters|-
£| |||5,595
£|Paintinginside|-
£| |||3,070
£|Painting outside|-
£| |||6,865
£|Building works|-
£| ||**13,336**
**£**|**30,720**
**£**|**TOTAL**|**44,055**
**£**| |||||| |-561.11|**(20,276)**
**£**|**(23,890)**
**£**|**NET RECEIPTS AFTER EXPENDITURE**|**3,614**
**£**| ||||**OTHER RECEIPTS PAYMENTS**|| |214.25|1,534
£|2,250
£|Donations|716
£| |-70.93|(283)
£|116
£|Bank interest (Capital savings acct)|398
£| |112.31|**1,252**
**£**|**2,366**
**£**|**NET OTHER RECEIPTS/PAYMENTS**|**1,114**
**£**| |||||| |-355.25|**(16,796)**
**£**|**(21,524)**
**£**|**TOTAL INCOME AFTER EXPENDITURE**|**4,728**
**£**| |||||| |23.00|5,703
£|30,501
£|Balance b/f fromprevious year|24,798
£| |-355.25|(16,796)
£|(21,524)
£|Total Net Receipts Payments|4,728
£| |||||| |**-69.60**|**(20,549)**
**£**|**8,977**
**£**|**CLOSING BALANCE 31st December**|**29,525**
**£**| |||||| |**-30.21**|**382**
**£**|882
£|**Business Current Account**|**1,263**
**£**| |**-72.31**|**21,143**
**£**|8,095
£|**Business Reserve Account**|**29,238**
**£**| |||||| |**-70.57**|**(21,524)**
**£**|**8,977**
**£**|**TOTAL**|**30,501**
**£**| BS VH Finance 24-25 - Jo Update: 26/05/2026 pbto Independeni Examlner's Report tv LIIL. Ti"u5tee5 of Bishop Sutton Village Hall Trust I report lo the charily trustees my L5xaminalion ol the aLcounts ofthe charity fur tlie year elided 3 1 Deceiiiber 2025. Responsibilities and basis of report As the charity Iru4lee£ y(iu are responsiblc lur ihe pr¢'paration uf the accounts in accordance with the requirements of tl)e Charities Acl 2011 ("Lhe Act"). I report in respect of my examinalion of the charity's accounts carried out under seLliun 145 01 the 2011 Act and in carrying out my examination I hic ve fvllowed all the applitable Diroctions givLin by tho Charity Commission under gection 145{5)Ib} of tho Act. Independent examiner's statement I have completed my examination. I confirm thal no material matters have come to my attention in connection with the exaniiiiation siving iiie cause to believe that in any material rospect.. l. the accounting records were not kept in respect ofthe charity a.£ required by fection 130 uf the Act., or 2. the accounts do not accord with those records. I have no concerns and have come across no othLJr matters in connection witl) the examination Lo whiLh attention should be drawn in this reporL in order to ei)ablL' a proper ui)dei"5tandiiig of tlie accouiits to be L-eached. Signcd.. Duane ShiL.Id FCCA CTA Date.. ié.5. 202 60A HKJh sir¢et 87 High 51reet KEYNSHAM HANHAM Brlstol 8S31 IDX 0117 9376050 BristoL BS15 3QG 0117 93525&9 17-18 Efjrkdey 54 Lknit 6c WSnford BusinèssPo ch￿ Rood CLIFTON Br￿11￿ BS8 IHB 0117 9467333 WINFORD www.pbta.co.uk 8ristoL BS40 8HJ 01Th 244476