Stoke sub Hamdon
Registered Charity 304642
West Street, Stoke sub Hamdon, Somerset TA14 6PZ
Trustees’ Reports for the AGM year ending 31[st] December 2025
Contents
| 1. | Chair’s Report - Rebecca .................................................................................... 2 |
|---|---|
| Current Structure .................................................................................................... 2 | |
| Achievements ......................................................................................................... 3 | |
| Grants and support received .................................................................................. 3 | |
| Events and Service provision ................................................................................. 4 | |
| Health & Safety ....................................................................................................... 5 | |
| 2. | Treasurers Report to year ending 31stDec 2025 - Jane ..................................... 5 |
| 3. | Bookings Report – Geoffery ................................................................................ 6 |
| 4. | Future Plans ........................................................................................................ 8 |
| 5. | Closing Remarks ................................................................................................. 8 |
| 6. | Appendice (2025 Accounts). ............................................................................... 9 |
AGM Trustees Report V03 for AGM – March 2026
Page 1 | 9
Trustees’ Report for the AGM year ending 31[st] December 2025
1. Chair’s Report - Rebecca
Whilst not a Trustee, I act as Chair on behalf of the Trustees and committee members.
The objective of our Charity, in summary, is to provide and maintain our village hall and recreation ground for use by the community for meetings, classes, recreation and leisure time occupation.
The Memorial Hall is a light and airy hall central to the village and well-used by the local community and beyond, surrounded by a recreation ground and play area. We are extremely grateful to the Parish Council who provide regular grounds’ maintenance and safety checks of play equipment.
Current Structure
This year we welcomed to the Committee: Jane Baker, Claire Bidwell, Geoffery Unkovich, Sue Fischer, Brenda Barnett, Martin Gooch and Denise Burton as our Parish Council Representative.
Unfortunately, Jill Uhlhorn had to leave us. Jill, during her 11 years on the committee, held the positions as Secretary, Bookings Secretary, Treasurer and Chair with such dedicated commitment. Jill will be sadly missed but we wish her and Malcolm sincere best wishes for the future, and we hope we can maintain the Hall to the high standard of service she set.
Our committee of 12 Members is now at full strength. The business of Treasurer is held by Jane (Trustee) supported by Sue (Trustee) and Martin. Bookings have been managed by Geoffery. Trudy (Trustee), acts as Secretary and keeps us all together. Brenda covers our Health and Safety Checks and Raymond assists with maintenance and contributes to the smooth running and provides suggestions of improvement to the Hall. Lee ensures we keep up to date with website and social media publications and is instrumental in managing our successful Quiz Nights and other fundraising activities. Ruth and Claire add valuable input and provide support for our fundraising events as required. Last year our management committee totalled 7 and we were struggling!
AGM Trustees Report V03 for AGM – March 2026
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The other important member of our team is Neil, our Caretaker. He keeps the hall looking clean and tidy and is uncomplaining despite the glitter and floor stickiness after our larger events! We are extremely grateful for all his hard work.
We have held 11 monthly committee meetings during 2025 with minutes of decisions and matters arising. Our Governance Manual and Policies have been reviewed and updated and are available on our website.
Achievements
We have had a very productive year and have achieved the following enhancements to the Memorial Hall to keep it fresh and up to date with anticipated customer requirements and improvements to increase attractiveness for use: -
-
Professional Stage Lighting.
-
In-Post Lockers that provide a community service and much needed additional income for the Hall.
-
Hall Floor layout plan with dimensions and walk through video available via our website.
-
Rectification of the broken fencing to the rear of the car park.
-
Roof Insulation throughout to improve heat retention. Many thanks to Trudy for her contacts to keep costs down and project management of this activity.
Throughout 2025, the Hall has played host to:
-
VE and VJ Day celebrations,
-
A Wedding,
-
A Funeral,
-
The SPAGtacular variety stage production,
-
A fashion show by the Charity Shop,
-
Numerous birthday and celebration events, and importantly, our
-
Regular health, leisure and creative activities.
Grants and support received
We consider ourselves very fortunate that we have been supported this year with the following allocation of grants and provision:
- The Parish Council, who not only provide regular grounds’ maintenance and safety checks of play equipment but have also supported us by providing grant provision towards our Roof Insulation Project.
AGM Trustees Report V03 for AGM – March 2026
Page 3 | 9
-
Stoke Sub Hamdon Sports & Recreation Trust for the Stage Lighting Project and Roof Insulation Project.
-
Stoke Charity Shop for the Roof Insulation Project.
-
Stoke Performing Arts Group for the Stage Lighting Project and improvements to the stage area.
-
Geoffery for his contribution to the Roof Insulation Project.
-
Heat retardant kitchen blinds and replacement curtain rails provided by Richard Draper.
-
Orchard Estate Agents for their professional Hall floor layout plans with dimensions and walk through video available to view via our website.
-
‘Wedding’ chair covers donated for future use.
-
Memorial bench for R M Southcombe situated in front of the Hall overlooking the direction of the old Southcombe Glove factory.
-
Emergency Bleed Kit situated by the Defibrillator on the external wall to the car park supplied and fitted by the Parish Council.
-
Gigaclear for continuing their free Superfast full fibre broadband full provision throughout the year which is used and appreciated by all Hall Users.
Events and Service provision
Our aim is to provide a well-kept village hall for use by parishioners and customers alike. We have adapted to modern requirements such as Bluetooth technology and realise the importance of our website which is constantly monitored by Lee to ensure it is kept current with facilities overview, events, hire charges, photo gallery and contact details. The website also enables on-line booking enquiries and applications.
Unfortunately, due to the licence cost per film shown (£140), we have had to postpone our film night events due to potential significant monetary loss. However, we still have the ability to show films in the future should demand arise.
To provide an additional income stream, Lee has hosted quiz nights in conjunction with The Fleur (JP) once a month. These have proven to be extremely popular providing great entertainment for the community and valuable income for the Hall and JP. It is our intention to continue these throughout 2026.
We were pleased to host the Christmas celebrations with the installation of Christmas Lights by the Parish Council and carol singing and celebrations by Castle School. The Parish Council deserve a special mention for making the centre of Stoke so pretty over the Christmas!
AGM Trustees Report V03 for AGM – March 2026
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Health & Safety
We take our hall users’ comfort and health and safety seriously. In addition to routine maintenance procedures, we undertake Fire Risk and Health & Safety Assessments. Brenda conducts monthly health and safety checks and identifies any problems ensuring action is taken to rectify any issues promptly. On an annual basis, we service our Boiler, fire extinguishers, emergency lighting, CCTV, Intruder Alarm and conduct electrical Portable Appliance Testing.
2. Treasurers Report to year ending 31[st] Dec 2025 - Jane
This is the End of Year Treasurer’s Report on behalf of the Trustees of the Stoke sub Hamdon Memorial Hall and Recreation Ground Trust for the year ending 31 December 2025. The accounts have been prepared on a Receipts and Payments basis by Sue and Martin, new members to the committee this year. These accounts will be examined by an Independent Examiner, Acorn Accounting in Yeovil, in accordance with the general directions given by the Charity Commission under section 145(5)(b) of the 2011 Act.
Hall Lettings during 2025
The hourly rate for hiring the hall was last increased in May 2025. The receipts from invoices for the hall lettings increased over 2025. At the end of the year the hall is hosting 15 groups holding regular sessions, several businesses used the hall facilities as one off hire and many individuals made bookings for birthday parties and our first funeral. The Stoke Performing Arts Group and the Charity Shop hired the facilities for productions, we even had a fashion show.
Film nights ceased in 2025 due to sustained loss of revenue due to poor numbers attending. However, in collaboration with The Fleur de Lys and our expert quiz master, Lee Churchill, the very popular quiz night was born and continues to be well attended and entertaining. The committee also held a Christmas hamper draw which also proved to be a success.
This income in combination with the grants, gratefully received, from The Sports and Recreation Trust, Charity Shop and The Parish Council, highlighted in Rebecca’s report, ensured we were able to renew insulation of the Hall roof, which had been found to be inadequate, alongside the day-to-day upkeep of the Hall facilities
AGM Trustees Report V03 for AGM – March 2026
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Bank interest rates have fallen throughout the year, so interest earned during 2025 did decline, The Bank also introduced bank charges that as a charity we had not previously paid.
Utility costs
As of 31st December 2025, we were still within our fixed contract period for both gas and electricity, the electricity contract came to an end on 28th February 2026, and a new provider was put in place. The gas too will change on 31st March 2026.
Water costs increased in line with the water company increases
Repairs and maintenance
We remain grateful to Raymond, a committee member, who turns his hand to almost anything which keeps our maintenance costs down and he proved to be much quicker than the council when dealing with the carpark potholes.
There has been the usual regular servicing of equipment, such as fire equipment, CCTV, intruder alarm and the emergency lighting etc.
We await the decoration of the Kitchen which is due to be undertaken shortly.
Summary
The Hall had a good year, making a small profit which we hope to add too in 2026 without having to increase our hire rates. The popular quiz nights will
continue and the hall committee will host entertainment events for the village to enjoy, thank you to Lee, who has already bought to us a night with a Hollywood Star in 2026.
Once approved, the Annual Return for the year ending 31st December 2025 will be submitted on-line to the Charity Commissioners in accordance with their directive.
3. Bookings Report – Geoffery
I have been in post since July 2025, and to begin I say a big thankyou to Jill Uhlhorn for all her work with the hall, and hence our community, in the past 11 years. I also offer my individual thanks for her very supportive handover as I took on the role.
The booking secretary role (as I am experiencing it) involves multiple tasks in support of regular bookings, one-off events, monitoring of hall resources, invoicing regular hirers and one-off hirers, writing monthly reports for the committee, and attending committee meetings. A rather bigger workload than I initially thought.
AGM Trustees Report V03 for AGM – March 2026
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Nevertheless, I am really pleased to be able to contribute to our committee’s work and to the ongoing vibrancy of the hall.
Thank you to all our regular hirers for your valuable contribution to our village life, health and wellbeing. That is Zumba with Rita, Lydia Pashley and Yoga, Ali Meek and Kettle Belles, Alice Omell and Star Dance company, Andrew Toosey and the Village Artists group, Tricia Toosey and the Gardening club, Lin Steel and the Enigma Morris dancers, Lianne Glover and Music Bugs, Susan Brandt and Quirky Quilters, Mona Mace and Circle Dance, Jane Robinson and Qi Gong, Dave and Sue Chorley with Wessex Big Band.
From this list you can see that we have a good range of regular health and creative activities for people in the village, and for those from surrounding villages. New additions to regular booking are Becca Amy and Women’s Moon Circle, and my Movement and Wellbeing check-ins. With all these regular bookings we are really pleased that every weekday has events during the day and in the evenings. This brings in our much-needed revenue for our day to day running and repair costs for the hall.
Weekend bookings vary in frequency and type of booking. Though children’s birthday parties with bouncy castles are a big hit, and we even had an inflatable racetrack for one children’s event. I’ve had lots of positive feedback from one-off hirers and from non-resident regular hirers on how much the hall is liked, and what a great space it is to hire. Our kitchen, main hall, car park, stage, dressing room and cleanliness are all very much appreciated.
Larger community events this last year have brought many of us together for a lot of fun and entertainment. With this in mind, we can specifically thank SPAG, the performing arts group for a successful Pantomime in February, and the Charity Shop for a wonderful fashion show. We have also been booked by Castle Primary School for several events and Stoke Band for their Christmas Concert. Apologies if I have not mentioned lots of others, you are all very welcomed and thanked for your contribution.
One big success for us this year, was having the roof insulated. So, thank you to the Parish Council for a grant toward this, and thank you to everyone who attended Quiz nights at the Fleur de Lis (thanks Jean Pierre), and to all who bought raffle tickets. You helped us pay for this to be completed.
AGM Trustees Report V03 for AGM – March 2026
Page 7 | 9
As a committee we continue to monitor, update and action a range of protocols and procedures for a safe and pleasurable experience in the hall. We have reviewed security processes, had a key holders audit, and reconfirmed terms and conditions of hire for our regular suers. We are also really pleased to let you know that our hire rates will remain the same for the coming financial year. Parking in the hall car park can be concerning at times as there are always people who use the carpark as a public carpark despite notices to the contrary. We continue to monitor this as we know that parking in the village is a challenge.
Our thanks also to Neil Bridge, our caretaker, who remains very helpful and flexible. Finally, thank you to all in the village who attend weekly activities, hire the hall for parties, and attend one-off performances and events. Your continued support contributes to the vibrant energy of all we create together.
4. Future Plans
To protect the financial position of the trustees, we have instructed a Solicitor to evolve into a Charitable Incorporated Trust (CIO). A CIO enables us to become a legal body in our own right and afford members and Trustees certain protections against personal liability, although it is recognised that we hold liability insurance against such occurrence.
During 2026 we have committed to the redecoration of the kitchen. Apart from ensuring routine maintenance and repairs are conducted as necessary, we have decided not to undertake any large projects to provide a fallow year and hopefully achieve a stronger financial position for 2027.
5. Closing Remarks
The Memorial Hall is well used by the local community offering a wealth of entertainment, health and leisure activities.
We have a strong, committed management team with enthusiasm, expertise and a passion for provided our service. On behalf of the village, I would like to say a big Thank You for all their hard work to keep our hall well maintained, safe, current and popular.
We are extremely fortunate that we live in a community where our local organisations look after each other, we will never take that for granted and again extend thanks to all.
AGM Trustees Report V03 for AGM – March 2026
Page 8 | 9
2025 was a good year for the Memorial Hall and we look forward to an exciting 2026 with the support of our hirers, the local community, and finally our hard-working team.
6. Appendice (2025 Accounts).
AGM Trustees Report V03 for AGM – March 2026
Page 9 | 9
STOKE SUB HAMDON MEMORIAL HALL ACCOUNTS FOR THE YEAR ENDED 31 DECEMBER 2025
REGISTERED CHARITY NUMBER 304642
Acorn Accounting for Business Limited Suite A 17 The Park Yeovil Somerset BA20 1DN
F
STOKE SUB HAMDON MEMORIAL HALL (Registered Charity No. 304642) RECEIPTS AND PAYMENTS ACCOUNT FOR THE YEAR ENDED 31 DECEMBER 2025
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----- Start of picture text -----
|||||||||
|---|---|---|---|---|---|---|---|
|2025|2024|
|£|£|£|£|
|RECEIPTS|
|Grants|from|Stoke|sub Hamdon|Parish|Council|1,000|2,035|
|Grant from|Sports and|Rec|Trust — for|kitchen|-|3,220|
|Grant from|Sports and|Rec|Trust|1,000|3,181|
|Grant|re|stage|lights|4,000|-|
|Operating|activities|to|further|charity’s|deposits|
|Lettings|16,192|16,560|
|Film night|302|17LZ|
|Quiz night|816|-|
|Draw|sales|271|-|
|Easy|Fundraising|44|55|
|Inpost|672|-|
|Cabinet|sales|and|table|hire|100|-|
|Sundry|income —|acoustic|27|-|
|Investment|income|
|Bank|interest|732|1,251|
|TOTAL|RECEIPTS|25,156|28,019|
|PAYMENTS|
|Purchase|of|assets|7,181|16,929|
|Caretaking|and|cleaning|4,071|3,043|
|Electricity,|Gas,|Water and|Telephone|3,544|2,623|
|Repairs|and|Maintenance|4,089|11,783|
|Consumables|65|109|
|Film|night|28|1,112|
|Subscriptions|157|145|
|Performing|Rights|licences|259|250|
|Insurance|1,104|L122|
|Postage and|stationery|110|21|
|Sundry|expenses|149|-|
|Petty|Cash|9|-|
|Accountancy|110|100|
|TOTAL PAYMENTS|20,876|37,237|
|NET RECEIPTS/(DEFICIT)|4,280|(9,218)|
|CASH FUNDS AS AT|1 JANUARY|2025|45,690|54,908|
|CASH FUNDS AS AT|31|DECEMBER|2025|49,970|45,690|
----- End of picture text -----
STOKE SUB HAMDON MEMORIAL HALL (Registered Charity No. 304642) STATEMENT OF ASSETS & LIABILITIES AS AT 31 DECEMBER 2025
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----- Start of picture text -----
|||||||||
|---|---|---|---|---|---|---|---|
|CASH FUNDS|
|2025|2025|2025|2024|
|Unrestricted|Restricted|Total|
|General|Funds|Funds|
|£|£|£|£|
|Bank Deposit Account|11,556|-|11,556|27,406|
|Fixed Term|Deposit|441|16,000|16,441|10,000|
|32 Day|Notice Account|10,141|-|10,141|
|Bank|Current|Account|11,832|-|11,832|8,211|
|Petty Cash|in Hand|-|-|-|9|
|Petty|Cash|float — film|night|-|-|64|
|At|31|DECEMBER|2025|33,970|16,000|49,970|45,690|
----- End of picture text -----
ASSETS RETAINED FOR HALL’S OWN USE
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----- Start of picture text -----
||||||||||||||||||
|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|
|2025|2024|
|Hall|at|cost|62,563|62,563|
|The|hall|has|various|fixtures|and|fittings|including|chairs,|tables,|cooker|fridge|etc.|The|insured|value|of|
|the|contents|of|the|hall|is|£21,843.|
|2025|2024|
|Fixtures &|Fittings purchased|during|the year|and|included|in|income|and|expenditure|account|(at|cost)|
|Kitchen|refurbishment|16,929|
|Stage|lighting upgrade|7,181|-|
----- End of picture text -----
2025 2024
; STOKE SUB HAMDON MEMORIAL HALL
NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 31 DECEMBER 2025
1. ACCOUNTING POLICIES
The accounts have been prepared on a Receipts and Payments basis in line with the Statement of Recommended Practice Accounting and Reporting by Charities Act 2011 and SORP’S 2008 Regulations.
The hall is not depreciated in view of the regular maintenance work and improvements carried out on it. The cost of maintenance is charged to the Receipts and Payment account in the period in which it is paid.
Purchases of assets during the year are shown in the income and expenditure account.
2. RESTRICTED FUND
On 1* January 2000 the Trustees received £16,000 (net) from the sale of part of the Hall land. As at 1 January 2025 the balance of the restricted fund account was £10,000. £6,000 net was transferred back into the Restricted funds account during the year ended 31 December 2025 thus bringing the restricted funds balance back up to £16,000. Interest received on this account will be credited to general funds.
Certificate of Approval
I approve these accounts and confirm that they include a complete record of all relevant income and associated expenses and that I have made available all records and information for their compilation.
Signed: Date: Treasurer
15 April 2026
STOKE SUB HAMDON MEMORIAL HALL
,
INDEPENDENT EXAMINER’S REPORT
FOR THE YEAR ENDED 31 DECEMBER 2025
I report on the accounts of the Stoke sub Hamdon Memorial Hall for the year ended 31 December 2025 which are set out on the attached pages.
Respective responsibilities of trustees and examiner
The charity’s trustees are responsible for the preparation of the accounts. The charity’s trustees consider that an audit is not required for the year under section 144(2) of the Charities Act 2011 (the 2011 Act) and that an independent examination is needed.
It is my responsibility to :
-
= examine the accounts under section 145 of the 2011 Act;
-
follow the procedures laid down in the general directions given by the Charity Commission under section 145(5)(b) of the 2011 Act;
-
state whether particular matters have come to my attention.
Basis of independent examiner’s report
My examination was carried out in accordance with the general directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit and consequently no opinion is given as to whether the accounts present a ‘true and fair view’ and the report is limited to those matters set out in the statement below.
Independent examiner's statement
In connection with my examination, no matter has come to my attention:
(1) which gives me reasonable cause to believe that in any material respect the requirements:
-
to keep accounting records in accordance with section 130 of the 2011 Act; and
-
to prepare accounts which accord with the accounting records and comply with the accounting requirements of the 2011 Act have not been met; or
(2) to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.
HM Lambshead ICPA
ACORN ACCOUNTING FOR BUSINESS LIMITED
Suite A
17 The Park YEOVIL Somerset BA20 1DN
15 April 2026
STOKE SUB HAMDON MEMORIAL HALL ACCOUNTS FOR THE YEAR ENDED 31 DECEMBER 2025
REGISTERED CHARITY NUMBER 304642
Acorn Accounting for Business Limited Suite A 17 The Park Yeovil Somerset BA20 IDN
STOKE SUB HAMDON MEMORIAL HALL (Registered Charity No. 304642) RECEIPTS AND PAYMENTS ACCOUNT FOR THE YEAR ENDED 31 DECEMBER 2025
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----- Start of picture text -----
||||||||||
|---|---|---|---|---|---|---|---|---|
|2025|2024|
|£|£|£|£|
|RECEIPTS|
|Grants|from|Stoke|sub|Hamdon|Parish|Council|1,000|2,035|
|Grant from|Sports and|Rec|Trust — for kitchen|-|3,220|
|Grant|from|Sports|and|Rec|Trust|1,000|3,181|
|Grant|re|stage|lights|4,000|-|
|Operating|activities|to|further|charity’s|deposits|
|Lettings|16,192|16,560|
|Film night|302|1,717|
|Quiz|night|816|-|
|Draw|sales|271|-|
|Easy|Fundraising|ad|55|
|Inpost|672|-|
|Cabinet|sales|and|table|hire|100|-|
|Sundry|income —|acoustic|27|-|
|Investment|income|
|Bank|interest|732|1,251|
|TOTAL RECEIPTS|25,156|28,019|
|PAYMENTS|
|Purchase|of|assets|7,181|16,929|
|Caretaking and|cleaning|4,071|3,043|
|Electricity,|Gas,|Water|and|Telephone|3,544|2,623|
|Repairs|and|Maintenance|4,089|11,783|
|Consumables|65|109|
|Film night|28|1,112|
|Subscriptions|157|145|
|Performing|Rights|licences|259|250|
|Insurance|1,104|1,122|
|Postage and|stationery|110|21|
|Sundry|expenses|149|-|
|Petty|Cash|9|-|
|Accountancy|110|100|
|TOTAL PAYMENTS|20,876|37,237|
|NET RECEIPTS/(DEFICIT)|4,280|(9,218)|
|CASH FUNDS AS AT|1|JANUARY|2025|45,690|54,908|
|CASH FUNDS AS AT|31|DECEMBER|2025|49,970|45,690|
----- End of picture text -----
STOKE SUB HAMDON MEMORIAL HALL (Registered Charity No. 304642) STATEMENT OF ASSETS & LIABILITIES AS AT 31 DECEMBER 2025
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----- Start of picture text -----
|||||||||
|---|---|---|---|---|---|---|---|
|CASH FUNDS|
|2025|2025|2025|2024|
|Unrestricted|Restricted|Total|
|General|Funds|Funds|
|£|£|£|£|
|Bank Deposit Account|11,556|-|11,556|27,406|
|Fixed|Term|Deposit|441|16,000|16,441|10,000|
|32 Day|Notice|Account|10,141|-|10,141|
|Bank|Current Account|11,832|-|11,832|8,211|
|Petty Cash|in Hand|-|-|-|9|
|Petty Cash|float — film|night|-|-|-|64|
|At|31|DECEMBER|2025|33,970|16,000|49,970|45,690|
|ASSETS RETAINED|FOR HALL’S|OWN|USE|
----- End of picture text -----
==> picture [509 x 27] intentionally omitted <==
----- Start of picture text -----
||||||
|---|---|---|---|---|
|2025|2024|
|Hall|at|cost|62,563|62,563|
----- End of picture text -----
The hall has various fixtures and fittings including chairs, tables, cooker fridge etc. The insured value of the contents of the hall is £21,843. 2025 2024 Fixtures & Fittings purchased during the year and included in income and expenditure account (at cost) Kitchen refurbishment 16,929 Stage lighting upgrade 7,181 -
2025 2024
STOKE SUB HAMDON MEMORIAL HALL
NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 31 DECEMBER 2025
1. ACCOUNTING POLICIES
The accounts have been prepared on a Receipts and Payments basis in line with the Statement of Recommended Practice Accounting and Reporting by Charities Act 2011 and SORP’S 2008 Regulations.
The hall is not depreciated in view of the regular maintenance work and improvements carried out on it. The cost of maintenance is charged to the Receipts and Payment account in the period in which it is paid.
Purchases of assets during the year are shown in the income and expenditure account.
2. RESTRICTED FUND
On 1* January 2000 the Trustees received £16,000 (net) from the sale of part of the Hall land. As at 1 January 2025 the balance of the restricted fund account was £10,000. £6,000 net was transferred back into the Restricted funds account during the year ended 31 December 2025 thus bringing the restricted funds balance back up to £16,000. Interest received on this account will be credited to general funds.
Certificate of Approval
I approve these accounts and confirm that they include a complete record of all relevant income and associated expenses and that I have made available all records and information for their compilation.
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----- Start of picture text -----
Signed: Te. Qat—- Date: 22 | Ol-| 2026
Treasurer
----- End of picture text -----
15 April 2026
STOKE SUB HAMDON MEMORIAL HALL
é FOR THE YEAR ENDED 31 DECEMBER 2025
INDEPENDENT EXAMINER’S REPORT
I report on the accounts of the Stoke sub Hamdon Memorial Hall for the year ended 31 December 2025 which are set out on the attached pages.
Respective responsibilities of trustees and examiner
The charity’s trustees are responsible for the preparation of the accounts. The charity’s trustees consider that an audit is not required for the year under section 144(2) of the Charities Act 2011 (the 2011 Act) and that an independent examination is needed.
It is my responsibility to :
-
a examine the accounts under section 145 of the 2011 Act;
-
follow the procedures laid down in the general directions given by the Charity Commission under section 145(5)(b) of the 2011 Act;
-
state whether particular matters have come to my attention.
Basis of independent examiner’s report
My examination was carried out in accordance with the general directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit and consequently no opinion is given as to whether the accounts present a ‘true and fair view’ and the report is limited to those matters set out in the statement below.
Independent examiner’s statement
In connection with my examination, no matter has come to my attention:
(1) which gives me reasonable cause to believe that in any material respect the requirements:
-
to keep accounting records in accordance with section 130 of the 2011 Act; and
-
to prepare accounts which accord with the accounting records and comply with the accounting requirements of the 2011 Act have not been met; or
(2) to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.
HM Lambshead ICPA
ACORN ACCOUNTING FOR BUSINESS LIMITED
Suite A
17 The Park YEOVIL Somerset BA20 1IDN
15 April 2026
STOKE SUB HAMDON MEMORIAL HALL ACCOUNTS FOR THE YEAR ENDED 31 DECEMBER 2025
REGISTERED CHARITY NUMBER 304642
Acorn Accounting for Business Limited Suite A 17 The Park Yeovil Somerset BA20 IDN
STOKE SUB HAMDON MEMORIAL HALL (Registered Charity No. 304642) RECEIPTS AND PAYMENTS ACCOUNT FOR THE YEAR ENDED 31 DECEMBER 2025
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----- Start of picture text -----
||||||||||
|---|---|---|---|---|---|---|---|---|
|2025|2024|
|£|£|£|£|
|RECEIPTS|
|Grants|from|Stoke|sub|Hamdon|Parish|Council|1,000|2,035|
|Grant from|Sports and|Rec|Trust — for kitchen|-|3,220|
|Grant|from|Sports|and|Rec|Trust|1,000|3,181|
|Grant|re|stage|lights|4,000|-|
|Operating|activities|to|further|charity’s|deposits|
|Lettings|16,192|16,560|
|Film night|302|1,717|
|Quiz|night|816|-|
|Draw|sales|271|-|
|Easy|Fundraising|ad|55|
|Inpost|672|-|
|Cabinet|sales|and|table|hire|100|-|
|Sundry|income —|acoustic|27|-|
|Investment|income|
|Bank|interest|732|1,251|
|TOTAL RECEIPTS|25,156|28,019|
|PAYMENTS|
|Purchase|of|assets|7,181|16,929|
|Caretaking and|cleaning|4,071|3,043|
|Electricity,|Gas,|Water|and|Telephone|3,544|2,623|
|Repairs|and|Maintenance|4,089|11,783|
|Consumables|65|109|
|Film night|28|1,112|
|Subscriptions|157|145|
|Performing|Rights|licences|259|250|
|Insurance|1,104|1,122|
|Postage and|stationery|110|21|
|Sundry|expenses|149|-|
|Petty|Cash|9|-|
|Accountancy|110|100|
|TOTAL PAYMENTS|20,876|37,237|
|NET RECEIPTS/(DEFICIT)|4,280|(9,218)|
|CASH FUNDS AS AT|1|JANUARY|2025|45,690|54,908|
|CASH FUNDS AS AT|31|DECEMBER|2025|49,970|45,690|
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STOKE SUB HAMDON MEMORIAL HALL (Registered Charity No. 304642) STATEMENT OF ASSETS & LIABILITIES AS AT 31 DECEMBER 2025
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|||||||||
|---|---|---|---|---|---|---|---|
|CASH FUNDS|
|2025|2025|2025|2024|
|Unrestricted|Restricted|Total|
|General|Funds|Funds|
|£|£|£|£|
|Bank Deposit Account|11,556|-|11,556|27,406|
|Fixed|Term|Deposit|441|16,000|16,441|10,000|
|32 Day|Notice|Account|10,141|-|10,141|
|Bank|Current Account|11,832|-|11,832|8,211|
|Petty Cash|in Hand|-|-|-|9|
|Petty Cash|float — film|night|-|-|-|64|
|At|31|DECEMBER|2025|33,970|16,000|49,970|45,690|
|ASSETS RETAINED|FOR HALL’S|OWN|USE|
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||||||
|---|---|---|---|---|
|2025|2024|
|Hall|at|cost|62,563|62,563|
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The hall has various fixtures and fittings including chairs, tables, cooker fridge etc. The insured value of the contents of the hall is £21,843. 2025 2024 Fixtures & Fittings purchased during the year and included in income and expenditure account (at cost) Kitchen refurbishment 16,929 Stage lighting upgrade 7,181 -
2025 2024
STOKE SUB HAMDON MEMORIAL HALL
NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 31 DECEMBER 2025
1. ACCOUNTING POLICIES
The accounts have been prepared on a Receipts and Payments basis in line with the Statement of Recommended Practice Accounting and Reporting by Charities Act 2011 and SORP’S 2008 Regulations.
The hall is not depreciated in view of the regular maintenance work and improvements carried out on it. The cost of maintenance is charged to the Receipts and Payment account in the period in which it is paid.
Purchases of assets during the year are shown in the income and expenditure account.
2. RESTRICTED FUND
On 1* January 2000 the Trustees received £16,000 (net) from the sale of part of the Hall land. As at 1 January 2025 the balance of the restricted fund account was £10,000. £6,000 net was transferred back into the Restricted funds account during the year ended 31 December 2025 thus bringing the restricted funds balance back up to £16,000. Interest received on this account will be credited to general funds.
Certificate of Approval
I approve these accounts and confirm that they include a complete record of all relevant income and associated expenses and that I have made available all records and information for their compilation.
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Signed: Te. Qat—- Date: 22 | Ol-| 2026
Treasurer
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15 April 2026
STOKE SUB HAMDON MEMORIAL HALL
é FOR THE YEAR ENDED 31 DECEMBER 2025
INDEPENDENT EXAMINER’S REPORT
I report on the accounts of the Stoke sub Hamdon Memorial Hall for the year ended 31 December 2025 which are set out on the attached pages.
Respective responsibilities of trustees and examiner
The charity’s trustees are responsible for the preparation of the accounts. The charity’s trustees consider that an audit is not required for the year under section 144(2) of the Charities Act 2011 (the 2011 Act) and that an independent examination is needed.
It is my responsibility to :
-
a examine the accounts under section 145 of the 2011 Act;
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follow the procedures laid down in the general directions given by the Charity Commission under section 145(5)(b) of the 2011 Act;
-
state whether particular matters have come to my attention.
Basis of independent examiner’s report
My examination was carried out in accordance with the general directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit and consequently no opinion is given as to whether the accounts present a ‘true and fair view’ and the report is limited to those matters set out in the statement below.
Independent examiner’s statement
In connection with my examination, no matter has come to my attention:
(1) which gives me reasonable cause to believe that in any material respect the requirements:
-
to keep accounting records in accordance with section 130 of the 2011 Act; and
-
to prepare accounts which accord with the accounting records and comply with the accounting requirements of the 2011 Act have not been met; or
(2) to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.
HM Lambshead ICPA
ACORN ACCOUNTING FOR BUSINESS LIMITED
Suite A
17 The Park YEOVIL Somerset BA20 1IDN
15 April 2026