2025-03-31-accounts - North Cadbury Village Hall And Recreation Ground

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NORTH CADBURY VILLAGE HALL and RECREATION GROUND Registered Charity No 304592

Chairman: James Watts, Hall Cottage, High Street, N Cadbury, BA22 7DW

Trustees Annual Report to the Charity Commission – Year ending 31[st] March 2025

The Trustees of North Cadbury Village Hall are dedicated to maintaining and improving the Hall, Reading Room, Recreation Ground, Playing Field and adjoining Hall Cottage to provide facilities and activities for the benefit of the people of North Cadbury and the surrounding area. The Charity is administered by the Village Hall Management Committee (the Trustees) according to a constitution dated 11th February 1985.

Bank accounts are held with Barclays Bank Plc. The last set of accounts were independently examined by Darrel Chainey.

Our buildings and contents insurers are NFU Mutual.

On 2[nd] October 2024, the Trustees passed a special resolution to increase the number of elected trustees. This resolution was filed with the Charity Commission. This resolution was considered necessary as the number of regular user organizations has reduced since the Trust Document was written and it was considered that increasing the number of elected trustees would allow members of the wider community to put themselves forward for election.

Elections and nominations for the committee took place at the AGM on the 13th of October 2024 and were as follows: Representative of user organizations: North Cadbury Parish Council - vacancy North Cadbury Parochial Church Council - James Buxton North Cadbury School PTAFA - Liz Hay-Say North Cadbury Women’s Group - Suzie Morris North Cadbury and District Gardening Club - Brian Morris Camelot Players - Tim Griffey North Cadbury Tennis Club and Camelot Table Tennis Club – Jane Braybon

Elected Members: James Watts, Graham Jennings, Jonny Hall-Say, Esther Watts, Jan Jennings, Ann Cook, Robin Russell, Eve Hanaway, India McLean and Claire Harding.

Officers elected from and by the members: Chairman James Watts, Vice-Chairman Graham Jennings, Secretary Ann Cook, Treasurer Jonny Hall-Say. Booking Secretary Esther Watts.

The trustees of North Cadbury Village Hall voluntarily give their time to maintain the Hall and playing field, which provides a place for local organisations to meet, for social activities, sport and play We thank the North Cadbury and Yarlington Parish council for their support and funding towards playground maintenance

Over the last year there have been regular bookings by The Parish Council, Table Tennis Club, Gardening Club, Folk Night, Women’s Group, Art Club. Band Practise and Little City.

The hall is used as a polling station for local and national elections.

The year April 2024 to March 2025 was a busy year for committee and community volunteers. Our monthly 200 club coffee morning continue to be very well supported over the last year. We thank Liz Hall-Say for organising this for us. It’s always a great opportunity to chat with friends in the

community and meet newcomers, while 200 Club members support fundraising through their lottery number.

Film nights have taken place during the autumn and winter months, showing a variety of films to the community.

The 2024 summer fundraiser was a very wet event attended by all ages and when the rains stopped, the egg throwing competition was both entertaining and great fun. We were entertained by a community band, a group of volunteers who are now named ‘The BA22’s’. We thank Liz Hall-Say, Jody Richards and Bobbie Hannaway, who along with many community volunteers raised £732.38. We showed selected Euro’s matches on the big screen and had a Bar night whilst The Catash was closed.

The annual Harvest Lunch, organised with St Michael’s Church, was a great hit again which everyone looks forward to and we thank everyone who donated cottage pies and puddings for all to enjoy without charge.

We held a successful Race Night in April 2024 and ‘Rockin the Joint’ in the September. Quiz nights, held in October and March were well attended, very competitive and great fun. We are very grateful to Ron Wood for being our excellent quiz master, he never let our little grey cells take a rest.

Thanks to Claire Harding and her team who organised an extremely successful jumble sale which raised £1094 for Hall funds.

The Barn Dance held in February had folks tripping the light fantastic around the hall, a sight and sound we will be repeating next year.

Our Pancake evening was enjoyed by the community and we thank Steph Dunlop and her team of pancake flippers for ensuring we were able to feast on their goodies.

Camelot players put on very successful performances of ‘Shipwrecked’ in May and their pantomime version of Dick Whittington in December. They raised £4,500 for hall funds. The Trustees thank everyone who has been involved in these productions. It should be noted that all ages were able to take part in the pantomime, aided by Tim Griffey who had been providing drama sessions at North Cadbury Primary School.

The Hall trustees are responsible for maintenance of the playing field, the play equipment and the trees on site. Checks are made on the trees by tree surgeons and the grass cut regularly. We sadly said goodbye to the Camel Rocker, who had provided sterling service for many years and welcomed ‘Dino the Dinosaur’ for use by younger members of the community. Our thanks go to Brian Morris and his team of volunteers for their work to repair and repaint the play equipment.

Cottage – The Trustees are also responsible for maintaining the Hall Cottage, which is grade 2-star listed so presents challenges when considering the required work and maintaining the thatched roof. Over the year secondary double glazing has been fitted and repairs done.

We had replacement work done on the hall roof after thieves stole some lead and repairs to the reading room door. We had the lower wall of the cottage and the low hall wall on the Woolston Rd repaired with lime mortar work. WIFI has been made available for users of the hall and Reading Room.

I would like to say a very big thank you to our community volunteers for their work and efforts over the year. To my fellow Trustees, I say thank you for your support and unstinting efforts on behalf of community that benefits from this hall and playing field. 2024/25 was a very busy year but also a very rewarding period and the community has continued to benefit from your efforts since April.

James Watts Chairman Dated 5 January 2026

North Cadbury Village Hall Income and Expenditure Report Year ended 31st March 2025

Opening Reserves Income Lettings Bar Camelot Players Quiz Nights Other Events Film Night Grant Income 200 Club Donations Routine Maintenance Grant Cottage Rent Bank Interest Expenditure Bar Expenses Camelot Players expenses Quiz expenses Other events expenses Film night costs Misc. expenses 200 club payments Hall cottage expenses Advertising Water Rates Electricity Wifi Printing and Postage Website costs Hall Repairs and renewals Cleaning Playing fields expenses Insurance Subscriptions Legal Surplus/(defecit) in year Closing reserves	2025 Total 30,909 5,178 6,668 1,985 1,581 7,564 818 1,975 1,679 163 8,400 362 36,373 4,083 563 442 2,010 872 38 440 9,480 0 346 5,778 608 0 198 2,023 2,135 2,168 5,154 277 0 36,614 (241) 30,668	2024 32,093 8,789 4,779 1,903 399 1,287 699 2,102 2,951 33 200 7,610 330
		31,083 2,192 339 90 383 756 34 965 10,866 60 310 6,370 0 33 156 997 1,960 3,386 3,091 100 180
		32,267
		(1,184)

		30,909

North Cadbury Village Hall Income and Expenditure Report Year ended 31st March 2025

Balance as at 1st April 2024

Current account Deposit account Cottage Reserve account Cash in hand Income in year Expenditure in year Balance as at 31st March 2025 Made up of: Current account Deposit account Cottage Reserve account Cash in hand	4,225 14,050 12,450 184 30,909 36,373 (36,614) 30,668 6,179 12,286 11,979 224 30,668

North Cadbury Village Hall

Statement of Assets

As at 31st March 2025

Insurance Value - Village Hall (including Reading Room) Insurance Value - Hall Cottage (including club rooms) Insurance Value - Plant, Machinery and other contents Insurance Value - Electric Cinema Screen Insurance Value - Playground equipment Insurance Value - Defibrillator and box Insurance Value - Picnic benches	1,487,434 1,313,602 76,004 3,696 86,685 3,575 1,992
	2,972,988

Independent examiner's report on the accounts

Section A Independent Examiner’s Report

Report to the trustees/ members of

Charity Name

North Cadbury Village Hall and Recreation Ground

On accounts for the year 31 March 2025 Charity no 304592 ended (if any) Set out on pages 1-2 (remember to include the page numbers of additional sheets)

I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended 31/03/2024.

Responsibilities and As the charity trustees of the Trust, you are responsible for the preparation basis of report of the accounts in accordance with the requirements of the Charities Act 2011 (“the Act”).

I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.

Independent examiner's statement

I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination which gives me cause to believe that in, any material respect:

accounting records were not kept in accordance with section 130 of the Act or
the accounts do not accord with the accounting records

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached.

Signed: Date: 20/01/26 ~~[|~~ Name: Darrell Chainey ~~Pe~~ Relevant professional FIA qualification(s) or body (if any): Address: Ramla, Long Street Galhampton, Yeovil BA22 7AY

Only complete if the examiner needs to highlight matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners).

Section B Disclosure ~~ee~~

October 2018

IER

Give here brief details of any items that the examiner wishes to disclose .

October 2018

IER