NORTH CADBURY VILLAGE HALL and RECREATION GROUND
Registered Charity No 304592
Chairman: James Watts, Hall Cottage, High Street, N Cadbury, BA22 7DW
Trustees Annual Report to the Charity Commission – Year ending 31[st] March 2023
The Trustees of North Cadbury Village Hall are dedicated to maintaining and improving the Hall, Reading Room, Recreation Ground, Playing Field and adjoining Hall Cottage to provide facilities and activities for the benefit of the people of North Cadbury and the surrounding area. The Charity is administered by the Village Hall Management Committee (the Trustees) according to a constitution dated 11th February 1985. Bank accounts are held with Barclays Bank Plc. The last set of accounts were independently examined by Liz Weston, with a new auditor to be announced for this calendar year.
Our buildings and contents insurers are NFU Mutual. Elections and nominations for the committee took place at the AGM on the 13th of October 2022 and were as follows: Representative of user organizations:
North Cadbury Parish Council - John Rundle North Cadbury Tennis Club - Claire Harding North Cadbury Women’s Group vacancy but was later taken up by Suzie Morris North Cadbury and District Gardening Club - Brian Morris North Cadbury Parochial Church Council - Nicky Wilson North Cadbury School PTAFA - Liz Hay-Say Camelot Players - Robin Russell
Elected Members: James Watts, Caroline Wood, Esther Watts, Claire Harding, Graham Jennings, Jan Jennings.
Co-opted Members: The following were co-opted to the committee; at the short meeting following the AGM – Ann Cook and Brian Morris.
Officers elected from and by the members: Chairman James Watts, Vice Chairman Graham Jennings, Secretary Ann Cook, Treasurer Caroline Wood, Booking Secretary Esther Watts.
As of 31st March 2022, the committee had a membership of seven representatives for the organisations which use the hall on a regular basis, six elected members and two co-opted members.
Treasurer’s Report for Financial Year 2022 /23:
Income exceeded expenditure in the year by £9,869.
On 31st March 2023 the total balances held was £32,093 which includes £12,924 in the Cottage Reserve account, thus leaving £9,169 above our Emergency Reserve of £10,000. At 31st March 2023, £431 was due to suppliers and £138 was due to be received from hall hire. The Insurance Values of Assets have been increased in line with inflation.
Chairman’s Annual Report:
Over the last year we have had some great events as well as our regular group bookings. In June we celebrated the Queens Jubilee with a Big picnic lunch for the whole community which was a great success and very well attended. At the event we opened the Jubilee Copse in the playing field which is now flourishing.
We have had various Take Art acts from singers, bands and comedians over the year and subsequently we have booked Rocking the Joint again in November.
The annual harvest lunch, organised with St Michael’s Church, was a great hit again which everyone looks forward to.
Sadly, there was no pantomime in December by Camelot players but a play will be taking place this December from 7[th] -9[th] .
We started 2023 in fine form with ever increasing numbers at the 200-club coffee morning with Liz Hall-Say taking charge and doing a fabulous job.
Additional attendees at the film nights and with some form of entertainment going on each month included the much-loved Race night in partnership with the Rotary club.
The hall is continuing to be used as a polling station, a meeting room and a great venue for birthday parties and functions.
The cottage has received new secondary glazing throughout, a new front door and some running repairs to the window sills, with ongoing maintenance planned.
Having to provide all finances for the upkeep of the playing field and with our new play park equipment additions, the surrounding park has been patched up, with frequent clearing up, cutting back and painting with additional equipment and running repairs in the pipeline. I would like to say a massive thank you to Brian Morris and his team for keeping the park area in such good condition. This area of our fundraising is the hardest and not all the community realise that it’s the Trustees and our fundraisers that keep this park open to the public.
We opened the hall as a base camp for the rescue services when the floods hit. We made available refreshments, tea coffee, sandwiches or even just to charge your phone or seek some support. I can’t thank enough the people in the community who came together to help find housing and just to support those that needed it. NCVH will continue to support the people affected as they need it. We gave out chocolates to all those affected which were kindly donated by Cadburys.
Additional events over the rest of the year included the very popular quiz night, the folk night and various arts and craft events as well as collaboration with the Church and local businesses in using our facilities.
We are experiencing more and more regular bookings including little city and a wellbeing class.
A thank you to all the Trustees for their hard work and especially to those who are stepping down this year, you have all been amazing.
James Watts - Chairman
North Cadbury Village Hall Income and expenditure report Year ended 31st March 2023
| Opening balance Income Lettings Bar Camelot Players Quiz night Other events Film night Grant income 200 club Investment income Cottage rent Expenditure Bar expenses Camelot players expenses Quiz expenses Other events expenses Film night costs Misc. expenses 200 club payments Hall cottage expenses Advertising Water rates Electricity Printing and postage Website costs Hall machine maintenance Repairs and renewals Cleaning Playing fields expenses Insurance Sum Up charges Legal fees Surplus/(deficit) |
Unrestricted Restricted Total 3,814 (3,814) - 6,706 6,706 6,810 6,810 1,754 1,754 938 938 6,947 6,947 1,128 1,128 835 3,964 4,799 2,387 2,387 54 54 8,355 8,355 35,914 3,964 39,878 3,408 3,408 164 164 417 417 6,860 6,860 546 546 90 90 960 960 2,382 2,382 168 168 246 246 4,141 4,141 87 87 192 192 90 90 1,784 1,784 2,130 2,130 1,837 1,980 3,817 2,913 2,913 89 89 180 180 28,684 1,980 30,664 11,044 (1,830) 9,214 |
|---|---|
North Cadbury Village Hall Income and expenditure report Year ended 31st March 2023
Balance as at 1st April 2022
| Current account Deposit account Cottage Reserve account Cash in hand Income in year Expenditure in year Balance at 31st March 2023 Made up of: Current account Deposit account Cottage Reserve account Cash in hand |
2,926 12,829 7,006 119 7,556 11,361 12,924 253 |
22,879 39,878 (30,664) 32,093 32,093 |
|---|---|---|
North Cadbury Village Hall Statement of Assets As at 31st March 2023
| Insurance value - Village Hall (including Reading Room) Insurance value - Hall Cottage (including club rooms) Insurance value - Plant, Machinery and other contents Insurance value - Electric Cinema Screen Insurance value - Playground equipment Insurance value - Defibrillator and box Amounts due from hall hire |
1,230,426 1,086,630 64,931 3,105 73,649 3,003 138 2,461,882 |
|---|---|
North Cadbury Village Hall Statement of Liabilities As at 31st March 2023
Amounts due to suppliers 431
431
Independent examiner's report on the accounts
Section A Independent Examiner’s Report
Report to the trustees/ Charity Name members of North Cadbury Village Hall and Recreation Ground On accounts for the year 31 March 2023 Charity no 304592 ended (if any) Set out on pages 1-2 (remember to include the page numbers of additional sheets)
I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended 31/03/2023.
Responsibilities and As the charity trustees of the Trust, you are responsible for the preparation basis of report of the accounts in accordance with the requirements of the Charities Act 2011 (“the Act”).
I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
Independent examiner's statement
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination which gives me cause to believe that in, any material respect:
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accounting records were not kept in accordance with section 130 of the Act or
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the accounts do not accord with the accounting records
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached.
Signed: Date: 22/10/23 Name: Darrell Chainey Relevant professional FIFA qualification(s) or body (if any): Address: Ramla, Long Street Galhampton, Yeovil BA22 7AY
Section B Disclosure
Only complete if the examiner needs to highlight matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners).
1
October 2018
IER
Give here brief details of any items that the examiner wishes to disclose .
2
October 2018
IER